R-1404 - 10/14/2014 - STREETS - Resolutions Supporting Documents i
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AGENDA ITEM
Regular Board of Trustees Meeting
of
October 14, 2014
SUBJECT: Award of Contract—2014 Pavement Marking Project i
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FROM: Rania Serences, Senior Purchasing Assistant
,
BUDGET SOURCE/BUDGET IMPACT: $75,000 from Infrastructure Funds for Roadway
Improvements Account 461-90700
RECOMMENDED MOTION: I move that the Village Board award a contract to the
lowest responsive and responsible bidder, Precision Pavement Markings, Inc., Elgin, II.,
subject to staff and attorney review, for the 2014 Pavement Marking Project based on the
unit prices on the attached bid tabulation, for an estimated total project price of
$62,850.00, and that the Village Board adopts Resolution 2014-ST-PP-CNTRCT-1404, A
Resolution Approving and Authorizing the Award and Execution of a Contract with
Precision Pavement Markings,Inc.,for Pavement Marking.
Backgrotmdillistory:
A solicitation for bids for the 2014 Pavement Marking Project was published in the Daily Herald
and on the Village website on Wednesday, September 17, 2014. Staff also notified seven (7)
companies that the bid package was available. Two (2) sealed bids were received and opened on
Tuesday, September 30, 2014. The bid submitted by Precision Pavement Markings, Inc. in the
amount of $62,850 is approximately 19% less than the Engineer's estimate of$77,000.
Staff received and reviewed references and is satisfied. Also,Precision Pavement Markings, Inc.
recently completed an Oak Brook marking project satisfactorily.
The project consists of placing thermoplastic pavement markings on 16th Street, Harger Road,
Spring Road (north of 22nd Street), and Timber Edge Drive. Work is expected to begin at the end
of October and completed by mid-November,
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j:\worddoc\bid recommendattom‘2014 bid recommendanorts\2014 pavement marking project doe
Recommendation:
That the Village Board award a contract to the lowest responsive and responsible bidder,
Precision Pavement Markings, Inc., Elgin, Il., subject to staff and attorney review, for the 2014
Pavement Marking Project based on the unit prices on the attached bid tabulation, for an
estimated total project price of$62,850.00, and that the Village Board adopts Resolution 2014-
ST-PP-CNTRCT-1404, A Resolution Approving and Authorizing the Award and Execution of a
Contract with Precision Pavement Markings, Inc., for Pavement Marking.
j:\worddoc\bid recommendations\2014 bid recommendations\2014 pavement marking project.doc
/ 2014 PAVEMENT MARKING BID TABULATION
ITEM DESCRIPTION APPROXIMATE ENGINEER'S PRECISION PAVEMENT SUPERIOR ROAD
# QUANTITIES ESTIMATE MARKING,INC. STRIPING,INC.
UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED
PRICE PRICE PRICE PRICE PRICE PRICE
1 THERMOPLASTIC PAVEMENT MARKING-LETTERS AND SYMBOLS 2,000 SF $ 6.00_ $ 12,000.00 _ $ 5.00, $ 10,000.00 $ 6.00 $ 12,000.00
2 THERMOPLASTIC PAVEMENT MARKING-LINE 4" _ 45,000 LF _ $ 1.00 $ 45,000.00 $ 0.80 $ 36,000.00 $ 1.10 $ 49,500.00
3 THERMOPLASTIC PAVEMENT MARKING-LINE 6" 8,000 LF $ 1.50, $ 12,000.00 $ 1.20_ $ 9,600.00 $ 1.20 $ 9,600.00
4 THERMOPLASTIC PAVEMENT MARKING-LINE 8" 1,000, LF _ $ 2.00 $ 2,000.00_ $ 1.75 $ 1,750.00 $ 1.80 $ 1,800.00
5 THERMOPLASTIC PAVEMENT MARKING-LINE 12" 1,000 LF $ 3.00, $ 3,000.00 $ 2.50 $ 2,500.00 $ 2.25 $ 2,250.00
6 THERMOPLASTIC PAVEMENT MARKING-LINE 24" 500 LF $ 6.00 $ 3,000.00 $ 6.00 $ 3,000.00 $ 6.00 $ 3,000.00
ESTIMATED TOTAL $ 77,000.00 $ 62,850.00 $ 78,150.00
J.\SPREADOC\2014 Tabs12014 Pavement Marking Project
RESOLUTION 2014-ST-PP-CNTRCT-R-1404
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A
CONTRACT WITH PRECISION PAVEMENT MARKINGS, INC. FOR PAVEMENT MARKING
WHEREAS, the Village desires to install pavement markings on 16th Street, Harger Road, Spring
Road, and Timber Edge Drive ("Services"); and
WHEREAS, on September 17, 2014, the Village solicited bids to award a contract to a firm to
provide the Village the Services; and
WHEREAS, the Village received 2 bids to provide the Services; and
WHEREAS, Precision Pavement Marking, Inc. of Elgin, Illinois ("Precision") was the lowest
responsive and responsible bidder to provide the Services in an amount not to exceed $62,850.00; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to award a contract to Precision in substantially the form attached hereto as Exhibit A
("Agreement") for Precision to provide the Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Award of Contract. The purchase of Services from Precision to provide the
Services in a total amount not to exceed $62,850.00 shall be, and is hereby, approved.
Section 3: Authorization and Execution of Agreements. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement in substantially the same form as
attached hereto as Exhibit A after receipt of the final Agreement fully executed by Precision.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-ST-PP-CNTRCT-R-1404
Award of Contract for Pavement Marking
Page 2 of 3
APPROVED THIS 141h day of October, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 9`h day of October, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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EXHIBIT A
CONTRACT
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