R-1409 - 10/14/2014 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.F. 12)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
October 14, 2014
SUBJECT: Award of Contract—Public Works Uniforms
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $7,650 for 2015 is budgeted in various Public
Works programs to cover this expense.
RECOMMENDED MOTION: I move that the Village Board award a three year contract
to the lowest responsive and responsible bidder, G&K Services, Justice, Illinois, based on
the unit prices on the attached bid tabulation for Public Works Uniforms, and approve
Resolution 2014-PW-UNFRM-CNTRCT-R-1409, a Resolution Approving and Authorizing
the Award and Execution of a Contract with G&K Uniforms for Public Works Uniforms,
subject to staff and attorney review.
Background/History:
A Request for Bids was placed on the Village website on Wednesday, August 20, 2014, and sent
to five companies. Four (4) sealed bids were received and opened on Wednesday, September 3,
2014. G&K Uniforms submitted the lowest responsive and responsible bid.
Our current uniform contract will expire in November 2014. This service provides work
uniforms and the daily cleaning and repair of uniforms for eighteen (18) Public Works
employees. The contract term will be for three years (November 2014 — November 2017) and
will include a standard cancellation clause should service become unacceptable. References
submitted by G&K Uniforms were reviewed by staff and are adequate.
Recommendation:
That the Village Board award a three year contract to the lowest responsive and responsible
bidder, G&K Services, Justice, Illinois, based on the unit prices on the attached bid tabulation for
Public Works Uniforms, and approve Resolution 2014-PW-UNFRM-CNTRCT-R-1409, a
Resolution Approving and Authorizing the Award and Execution of a Contract with G&K
Uniforms for Public Works Uniforms, subject to staff and attorney review.
j:\worddoc\bid recommendations12014 bid recommendalions12014 pw uniforms.doc ��
2014 Public Works Department Uniforms
Bid Tabulation
y Weekly Weekly Cost!Uniform Services Cintas
y ( ) Aramark U )
(x52 y Weekly Cost Per Extended Cost
G&K Services Coyne Textile Services
Weekly Costl Extended Cost Week Cosh Extended Cosh Extended Cost(x52
Item i Per Man x52 weeks Per Man! (x52 weeks); Per Man weeks)' (x52 weeks)
Uniforms(11 Changes, 5
per week for 18 men) $4.18 $4.45 $4,165.20 $3.96 $3,706.56
9
$3,912.48 $4.18 $3,912.48
Jackets(2 each for 2 men) I $0.80 $83.201 $0.88 $91.52 $1.00 $104.00 $7.20 $748.80
Coveralls(2 each)2 men $0.74 $76.96; $0.98 $101.921 $1.20 $124.80 1 $5.04 $524.16
8- -
Seat Covers 3 $0.$1.18! $184.081 $1.65 $257.40 $0 80 $124.80
$0.45 $70.20
Name Tag and Village
Emblem(per garment I
charge)not included on 2nd
and 3rd year $0.00 $0.00 $3.00 $618.00 $0.25 $51.50'
$3.00 $618.00
in 2nd and 3rd year $0.001
Set-up Charge not included $0.00 $51.50 $0.00 $0.00
9
y $0.00 $0.00 $0.00
1st Year Charges $4,256.72 $4,981.321 $4,621.801
$5,667.72
2nd Year Charges $4,384.42, $4,401.31 $4,835.11{ $5,049.72
3rd Year Charges $4,515.951 $4,621.3711 $5,173.56 $5,049.72
Unit set-up charge for
additional employees added
during contract I $4.001 $33.00
$27.50 $1.52
9 $15,768.68
$14,657.97
Three Year Total $13,161.09 $14,037 00
Optional 1 1. 6 $4.18 217.36, $5.00 $260.00 $2.75
p
Cargo Pants $2.53 $ 3 5 $ $ $143.00
- 1 $2.75 $143.00
$5.00 $260.00
$131.56�� -- $2.97 $1544..44 - _ --- - 1 __ --- 1 - _-- --- --- _--_-
Cotton Pants $2.53
J:\SPREADOC\2014 Tabs12014 PW Uniforms
RESOLUTION 2014-PW-UNFRM-CNTRCT-R-1409
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A
CONTRACT WITH G&K UNIFORMS FOR PUBLIC WORKS UNIFORMS
WHEREAS, the Village desires to hire a firm to provide uniforms to the Public Work's Department
for the next three years ("Services"); and
WHEREAS, on August 20, 2014, the Village solicited bids to award a contract to a firm to provide
the Village the Services; and
WHEREAS, the Village received 4 bids to provide the Services; and
WHEREAS, G&K Uniforms of Justice, Illinois ("G&K") was the lowest responsive and
responsible bidder to provide the Services in an amount not to exceed $13,161.09; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to award a contract to G&K in substantially the form attached hereto as Exhibit A
("Agreement") for G&K to provide the Services, all subject to the appropriation of sufficient funds for the
Services in future fiscal years; and;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Award of Contract. The purchase of Services from G&K to provide the Services
in a total amount not to exceed $13,161.09 shall be, and is hereby, approved.
Section 3: Authorization and Execution of Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement in substantially the same form as
attached hereto as Exhibit A after receipt of the final Agreement fully executed by G&K.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-PW-UNFRM-CNTRCT-R-1409
Award of Contract for Public Works Uniforms
Page 2 of 3
APPROVED THIS 14th day of October, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 9th day of October, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
CONTRACT
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