Minutes - 10/14/2014 - Board of Trustees
MINUTES OF THE OCTOBER 14, 2014 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF OAK BROOK APPROVED AS WRITTEN ON OCTOBER 28, 2014
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Michael Manzo, Mark Moy, and
Gerald Wolin.
ABSENT: Trustees Donald Adler, and Asif Yusuf (arrived at 7:04 pm).
IN ATTENDANCE: Rick Ginex, Village Manager; Cathy Doczekalski, Interim Assistant
Village Manager; Robert Kallien Jr., Community Development Director, Sharon
Dangles, Finance Director; Barry Liss, Fire Chief; Susan Madorin, Library
Director; James Kruger, Police Chief; Michael Hullihan, Public Works Director;
Trey VanDyke Sports Core Director; and Peter Friedman, Village Attorney.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani pulled item 6.F.6 and stated that it will be placed on an agenda in the
near future.
President Lalmalani welcomed Manager Ginex to his first Village Board meeting.
President Lalmalani stated that the Residential Enhancement Committee requested
additional time to complete their presentation to the Board and that the Committee Co-
Chair Cristin Jones will notify the Village once the report is ready for presentation.
President Lalmalani announced that the Government Finance Officers Association of the
United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in
Financial Reporting to the Village of Oak Brook for its comprehensive annual financial
report for the fiscal year ended December 31, 2013. He stated that this was the 34th
consecutive year that the Village has achieved this prestigious award. He presented the
award to Finance Director Dangles and congratulated to her and the Finance Department
for the excellent work they do.
President Lalmalani announced that on September 27th the American Heart Association
held their annual heart walk which turned out to be a huge success with 7,5000 people
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participating.
President Lalmalani announced that the police and fire departments held a successful
charity pancake breakfast fundraiser on Oct. 4th. Approximately 250 people attended
raising a little over $2,700 to benefit 4 charities: the Law Enforcement Torch Run Special
Olympics, Ronald McDonald House Charities, Make a Wish Foundation and the Illinois
Fire Safety Alliance. He thanked Chiefs Kruger and Liss, McDonalds Corporation,
Gibson’s, Corner Bakery and the Doubletree Hotel for their sponsorship.
A. Oakbrook Center Expansion Project Presentation by Chuck Fleming, Danielle Cassel,
and Ben Freeman
Chuck Fleming from the Oakbrook Shopping Center gave a brief overview of the shopping
center expansions, revitalization, and renovations. He presented to the Board a request for
a 12 screen luxury theater on Oakbrook Center property. He also discussed the impact the
theater will have on parking, traffic, utilities, and services.
Trustee Baar stated that the theater is tremendous development and that he is very excited
about it.
Trustee Moy stated that he is very impressed with the proposed plan.
Trustee Wolin asked if there is a big demand for movie theaters. Chuck Fleming stated yes
and that the proposed theater is a high end theater with luxury seats and meals.
Trustee Manzo asked about security and traffic patterns. Chuck Fleming stated that these
items will be discussed in more detail in the near future.
Trustee Yusuf thanked Chuck Fleming and stated that he is also very excited about the
proposed theater.
B. ComEd Smart Meters Presentation by George Gaulrapp
Representatives from ComEd gave a brief update regarding the smart meter installation in
Oak Brook and new a savings program available to residents with smart meters.
Discussion ensued regarding the pros and cons of the smart meter program and reasons
why residents refuse to participate in the program.
C. DuPage Convention & Visitors Bureau Presentation by Beth Marchetti
Beth Marchetti from the DuPage Convention & Visitors Bureau gave a brief presentation
which included the following:
• Bureau History
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• Bureau Mission
• Bureau Market Place
• Bureau Sales Team
• Bureau Marketing Team
• Results
• FY14 Booked Business for Oak Brook
• Oak Brook/Bureau Partnership
• Social Media Involvement
• Oak Brook Promotions
• Benefits for Oak Brook
• Marketing Support Services
• Results of Investment Tourism
D. Kiwanis Club Presentation by Mark Karambelas
Resident Mark Karambelas discussed the Oak Brook Kiwanis Club including the mandate
to help one child at a time, fund raising efforts, sponsors, board members, and 2015 goals.
He thanked the Village and everyone involved for their support.
4. RESIDENT/VISITOR COMMENTS – NONE
5. APPROVAL OF MINUTES
A. SPECIAL EXECUTIVE MEETING MINUTES OF SEPTEMBER 9, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the Special
Executive Meeting of September 9, 2014. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 23, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the Regular
Board of Trustees Meeting of September 23, 2014. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 9, 2014 - $1,135,989.21
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – August, 2014 - $10,136.17
(FY14 – YTD - $183,974.87)
2) Seyfarth, Shaw, LLP – Legal Services – August, 2014 - $2,936.25 (FY14– YTD -
$15,762.48)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
September, 2014 - $7,740.28 (FY14 – YTD - $47,233.43)
TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $284,622.97
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4) Grosse Mechanical Contractors – Fire Station #93 HVAC Upgrade - $82,720.84
5) ASE Illini-Scapes Inc. – East 22nd Street Signage Project - $48,616.00
6) DuPage Convention & Visitors Bureau – Co-Op Advertising - $47,824.61
7) Christopher B. Burke Eng. LTD – 2014 TCM Project (Commerce Paving &
Sidewalk) Construction Services– Payout #3 - $17,138.00
8) Christopher B. Burke Eng. LTD – 2014 Improvement Project Construction
Engineering Services – Payout #3 - $29,741.89
9) Thomas Engineering Group – 2014 Water Main Construction Services - Payout #5
- $21,054.11
B. Approval of Payroll for Pay Period Ending September 27, 2014 - $721,982.81
C. Community Development Referrals – NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Aquatic Services
E. Budget Adjustments
1) Finance Department – Transfer To Accounting & Reporting – Transfer from
General Management
F. Ordinances & Resolutions
1) ORDINANCE 2014-LC -AL-G-1036, An Ordinance Amending Chapter 1 of Title
4 of the Village Code of the Village of Oak Brook, Illinois Regarding Class B
Liquor License Regulations
2) ORDINANCE 2014-LC -AL-G-1035, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses (RedBrick Pizza)
3) RESOLUTION 2014-ST-PP-CNTRCT-R-1404, A Resolution Approving and
Authorizing the Award and Execution of a Contract with Precision Pavement
Markings, Inc. for Pavement Marking, Inc. for Pavement Marking
4) ORDINANCE 2014-ZO-V-EX-S-1410, An Ordinance Granting a Variation from
the Provisions of Section 13-6B-3F.3 of Title 13 (“Zoning Regulations”) of the
Village Code of the Village of Oak Brook Relative to the Required Rear Yard
Setback for the Property at 3517 Madison Street in the Village of Oak Brook,
Illinois
5) RESOLUTION 2014-FD-AID-IGA -R-1406, A Resolution Approving an
Automatic Aid Agreement By and Between the Village-of Oak Brook and the
Village of Westmont
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6) RESOLUTION 2014-PW-UN-MOA-R-1405, A Resolution Approving a
Memorandum of Agreement By and Between the Village of Oak Brook and the
International Union of Operating Engineers, Local 150 - REMOVED
7) RESOLUTION 2014-FRWRK-AG-R-1402, A Resolution Approving and
Authorizing the Execution of an Option to Renew the Agreement By and Between
the Village of Oak Brook and Melrose Pyrotechnics for the 2015 Independence
Day Fireworks Display
8) RESOLUTION 2014-AG-FI-R-1403, A Resolution Approving an Amendment
Extending the Agreement By and Between the Village of Oak Brook and
JPMorgan Chase Bank, N.A. for Banking and Other Financial Services
9) ORDINANCE 2014-TC-RR-G-1037, An Ordinance Amending Chapter 6
(Regulation of Traffic on Private Property of Title 7 (Motor Vehicles and Traffic)
of the Village Code of the Village of Oak Brook in Relation to Oakbrook Center
Mall
10) ORDINANCE 2014-TX-UT-G-1038, An Ordinance Further Amending Ordinance
G-470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois
11) RESOLUTION 2014-FI-BRKRG-SA-R-1408, Corporate Authority Certificate and
Trading Authorization for Brokerage Accounts
12) RESOLUTION 2014-PW-UNFRM-CNTRCT-R-1409, A Resolution Approving
and Authorizing the Award and Execution of a Contract with G&K Uniforms for
Public Works Uniforms
G. Dana Park Resubdivision – Fourth Extension of Completion Date
H. Motion to Add and Remove Banking Signatory
Motion by Trustee Yusuf, seconded by Trustee Moy to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 4 – Trustees Baar, Moy, Wolin, and Yusuf
Nays: 1 – Trustee Manzo
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
Trustee Manzo voted no for Items 6.A. 6. DuPage Convention & Visitors Bureau – Co-Op
Advertising - $47,824.61 and 6.G. Dana Park Resubdivision – Fourth Extension of
Completion Date.
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7. ITEMS REMOVED FROM THE CONSENT AGENDA – NONE
8. BOARD & COMMISSION RECOMMENDATIONS – NONE
9. UNFINISHED BUSINESS
A. Ordinances and Resolutions
1) ORDINANCE 2014-AN-EX-S-1411, An Ordinance Annexing Certain Territory
Lying Along the Boundary Line of the Village of Lombard and the Village of Oak
Brook
Trustee Moy gave a brief background history on the intergovernmental agreement between
Lombard, Oak Brook, the Oak Brook Promenade, and DMG Real Estate Holdings
regarding the de-annexation of a portion of Technology Drive this is south of the Oak
Brook Promenade from Lombard.
Community Development Director Kallien stated that this is the final step in the agreement
to annex the portion of Technology Drive into Oak Brook.
Motion by Trustee Moy, seconded by Trustee Manzo to approve Ordinance S-1411.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
2) RESOLUTION 2014-FD-PSI-AG-R-1407, A Resolution Waiving Bidding and
Extending the Agreement By and Between the Village of Oak Brook and
Paramedic Services of Illinois, Inc.
Chief Liss gave a presentation on extending the Paramedic Services of Illinois, Inc.
agreement that included the following:
• 40 Years of Experience
• Provide Service to the Village for 25 years
• Neighboring Community Survey
• Cost Analysis (14 Year History)
Trustee Manzo stated that the three year extension is premature since the minimum
manning requirements in the union contract is tied to having an outside service. He feels
that extending the agreement long term will give the Village a disadvantage in upcoming
negotiations.
Discussion ensued regarding the minimum manning requirements, the current collective
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bargaining agreement, Illinois pension problems, extending the agreement for one year,
cancellation clause in the contract, and compromising the level of service provided by the
Oak Brook Fire Department.
Motion by Trustee Baar, seconded by Trustee Manzo that the Village Board waive
competitive bidding, renew the existing contract with Paramedic Services of Illinois, Inc.
(PSI) for a period of three (3) years with the option of an additional two (2) years
beginning November 1, 2014 and ending October 31, 2019 and approve Resolution R-
1407, A Resolution Waiving Bidding and Approving and Authorizing the Execution of an
Agreement Between the Village of Oak Brook and Paramedic Services of Illinois, Inc.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
ACTIVE BUSINESS
10. A. Confirmation of Appointments – NONE
B. Ordinances and Resolutions – NONE
C. Butler National Golf Club – Fourth Modification of Use of Golf Practice Area
Discussion
Sports Core Director VanDyke gave a brief presentation on the agreement between the
Village and Butler National Golf Club regarding the use of golf practice area easements
that included the following:
• History of the Agreement Between the Village and Butler National Golf Club
• History of the First Three Modifications to the Agreement
• Fourth Modification Factors
• Butler National Golf Club Proposal to Extend the Agreement to December 31,
2019
• Current Agreement Expires December 31, 2014
• 12/31/14 Considerations
Sports Core Director VanDyke stated that the Polo Committee would like Polo to be
played on Field #2 but in order for this to happen the Village will have to break the current
agreement with Butler National Golf Club.
Discussion ensued regarding using the driving range during Polo, adding a cancellation
clause to the agreement, extending the agreement for only one year at a time, and the
opportunity cost of allowing the agreement to expire.
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11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Ginex stated that he is excited to be in Oak Brook and leading staff. He also stated
that he has been busy the last seven days meeting with Trustees and Departments Directors.
He further stated that he will be attending the DuPage Mayors and Managers Business
Conference Meeting tomorrow evening.
B. VILLAGE CLERK
Clerk Pruss reminded everyone of the upcoming November 4, 2014 election. The last day for
voter registration at the Village was October 7th. She also stated that early voting begins
October 20th and those who did not register to vote can do so and vote all at the same time at
the 6 early voting sites, with Yorktown Mall being the closest for Oak Brook residents.
Clerk Pruss stated that the Consolidated Election is April 7, 2015 and petitions are ready for
pick-up for anyone interested in positions up for re-election, which are three Trustee
positions, the Village Clerk position, and the Village President position. Petitions can be
turned in December 15th - 22nd. She further stated that March 11, 2015 is the first day for
grace period registration and grace period voting, March 23, 2015 is the first day for early
voting and that April 4, 2015 is the last day for grace period registration and grace period
voting.
C. TRUSTEES
Trustee Manzo welcomed Manager Ginex. He also wished everyone a happy belated
Columbus Day.
Trustee Moy welcomed Manager Ginex and stated that he will begin the Citizens Police
Academy tomorrow night.
Trustee Yusuf also welcomed Manager Ginex and asked everyone to be careful and alert
while out on the roads. He also reminded everyone that leaf pick-up has begun and asked that
everyone put leaf piles on the parkway, not in the street.
D. VILLAGE ATTORNEY
Attorney Friedman discussed what is considered prohibited election activities as per the
Village Ethics Code.
E. VILLAGE PRESIDENT
Chief Kruger announced that the new K-9 team has been fully certified and deployed. He
also welcomed Trustee Moy to the Citizens Police Academy that will begin tomorrow
evening.
Chief Liss reminded everyone that October is Fire Prevention Month. The theme for this year
is “Working Smoke Detectors Saves Lives”. He also asked everyone to be careful parking
and to avoid parking on leaves piles that can cause a fire.
Sports Core Director VanDyke reminded everyone that the Golf Course is not closed and that
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the Turkey Shoot will be held on November 8th.
Library Director Madorin discussed the upcoming events at the Library.
Finance Director Dangles stated that the October collected sales tax is 4.6% higher than the
same time last year. She also reminded everyone of the October 30th Budget Workshop.
Public Works Director Hullihan discussed the leaf pick-up program.
Community Development Director Kallien gave an update on the Urban BBQ, Binny’s, and a
meeting he and Bill Hudson had with the Drake Hotel owners.
12. ADJOURN TO CLOSED SESSION
Motion by Trustee Yusuf, seconded by Trustee Wolin to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act and (2) litigation
matters pursuant to 2c(21), and 2c(11) of the Illinois Open Meetings Act, respectively.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
This meeting was adjourned to closed session at 9:05 pm.
13. ADJOURNMENT
Motion by Trustee Wolin seconded by Trustee Baar to adjourn the Regular Meeting of the
Board of Trustees at 9:36 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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