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R-1412 - 10/28/2014 - GOLF - Resolutions RESOLUTION 2014-GOLF-EQUIP-CNTRCT-R-1412 A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A CONTRACT WITH XYLEM DEWATERING SOLUTIONS FOR GOLF COURSE FLOOD EQUIPMENT WHEREAS, the Village desires to purchase two pumps to improve drainage on the Village's golf course ("Pumps"); and WHEREAS, on September 23, 2014, the Village solicited bids to award a contract to a firm to provide the Village the Pumps; and WHEREAS, the Village received 2 bids to provide the Pumps; and WHEREAS, Xylem Dewatering Solutions, Inc. d/b/a Godwin Pumps of America, Inc., of Lansing, Illinois ("Xylem") was the lowest responsive and responsible bidder to provide the Pumps in an amount not to exceed $155,253.40; and WHEREAS, the President and Board of Trustees have determined that it is in the best interests of the Village to award a contract to Xylem in substantially the form attached hereto as Exhibit A ("Agreement") for Xylem to provide the Pumps; and; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Award of Contract. The purchase of Pumps from Xylem for a total amount not to exceed $155,253.40 shall be, and is hereby, approved. Section 3: Authorization and Execution of Agreement. The Village President and Village Clerk shall be, and hereby are, authorized to execute the Agreement in substantially the same form as attached hereto as Exhibit A after receipt of the final Agreement fully executed by Xylem. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2014-GOLF-EQUIP-CNTRCT-R-1412 Award of Contract for Golf Course Flood Equipment Page 2 of 3 APPROVED THIS 2e day of October, 2014. Gopal G. Lal ani Village President PASSED THIS 28th day of October, 2014. Ayes: Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf Nays: None Absent: None ATTEST: ; ,� / �1 �, / - �����..J \ Charlotte K. Pruss ,4t , i,I} Village Clerk j x- i, OF 0AIr ,G 11A". a9 Village of Oak Brook f,s.:3:iftimz Golf Course Maintenance Flood K, _ ,, #, k �° Equipment Bid Package C0""s1'�� September 2014 Table of Contents Section A. Notice to Bidders B. Bid C. Instructions to Bidders D. Specifications E. Special Conditions F. Statement of Bidder's Qualifications G. References H. Bid Certification I. Contract #32836413_v1 Section A Notice to Bidders Posted on the Village website on September 23, 2014: NOTICE TO BIDDERS VILLAGE OF OAK BROOK The Village of Oak Brook will receive bids for: Golf Course Maintenance Flood Equipment Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 until 11:00 A.M., Tuesday, October 7, 2014, prevailing time, and publicly opened in the Samuel E. Dean Board Room at that time. A complete bid package, of which this legal notice is a part, is on file for inspection and may be downloaded from the Village's website www.oak-brook.orq or picked up at the Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of 8 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the package. No bid shall be withdrawn after opening of bids without the consent of the Village of Oak Brook for a period of ninety (90) days after the scheduled time of opening bids. The Village of Oak Brook reserves the right to reject any or all bids and to waive any informalities in bidding and to accept the bid deemed most advantageous to it. Charlotte Pruss Village Clerk Section B Bid Golf Course Maintenance Flood Equipment 1. COST OF WORK: The undersigned, acting for and on behalf of Bidder and having familiarized himself with conditions affecting the cost of the work and its performance and having carefully examined and fully understood the entire bid package, hereby affirms and agrees to enter into a contract with the Village of Oak Brook, Oak Brook, IL. to provide all supervision, labor, material, equipment and all other expense items to completely perform the work covered by the specifications in this Bid Package, including completely assembling all items in an operable condition and delivering said items to the Village of Oak Brook. Page 1 / Equipment Needed: 2-Priming Assisted Centrifugal Pump/Diesel Engine Driven per specifications(Section D) $155,253.40 i Delivery is required within 30 calendar days after placement of order by the Village with the Bidder. Bidders that are unable to meet the 30 day requirement should indicate their proposed delivery schedule below: Delivery within /MO) days after placement of order by the Village with the Bidder. . .c.G cud ttie 4 term: ;:{ f d Vd19,-/ "\--k-/ v\49--, . ... . • 1 .. . .. . c --vi o---)1,..„./ , • . . . I it /tIii E r 1 . . . . • . . • • Page 2 Exceptions/Substitution to the Village of Oak Brook Golf Course Maintenance Flood Equipment Bid Package September 2014 Priming Assisted Centrifugal Pump/Diesel Engine Driven Pump specified: Gorman Rupp Model PA12A60-B-6068H Godwin Dri-Prime® Model DPC300 • 12" Intake / Discharge • Self Priming pumpset • John Deere 6068H iT4 Diesel Engine • Mounted on a Road Going Trailer • Stainless Steel Impeller/ Shaft • 150 gallon fuel tank, 24 hours running time at 1,000 rpm • 5,080 GPM Maximum, 120' TDH Maximum HPDE Pipe will be 14" with adapters to 12" for the intake / suction side of the pumpsets. This bid is based on the HDPE pipe being 20' in length. 2. COSTS: The undersigned Bidder hereby affirms and states the prices quoted herein constitute the total cost to the Village for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence, overhead expense, all profits and all other work, services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the contract documents considered severally and collectively. All bids shall be held valid for a period of ninety (90) days after the bid due date. 3. TIME OF COMPLETION: Delivery is required in 30 calendar days after placement of order by the Village with the Bidder. Bidders that are unable to meet the 30 day requirement should indicate their proposed delivery schedule on the previous page. 4. INSTRUCTIONS TO BIDDERS: The undersigned Bidder shall comply with all Sections of this Bid Package which are incorporated herein by reference. Firm Name: Xylem Dewatering Solutions d/b/a Godwin Pumps of America,Inc. Address: 16830 Chicago Avenue City, State, ZIP: Lansing,IL 60438 Signature: 4",,,A, Name Printed: Jeff Fata Title: Branch Manager Telephone: 708-889-1560 Date: 10/6/14 If a Corporation: ATTEST: Secret Page 3 Section C Instructions to Bidders 1. RECEIPT OF BID: Tuesday, the 7th day, October; 11 :00 A.M. 2. BASIS OF BID: Sealed bids will be received until the above noted time and date. 3. BID DESCRIPTION: Golf Course Maintenance Flood Equipment as more fully described in Section D of this Bid Package. 4. PREPARATION AND SUBMISSION OF BIDS: A. The bid must be delivered to the office of the Senior Purchasing Assistant, Village of Oak Brook 1200 Oak Brook Road, Oak Brook, IL 60523 on or before Tuesday, 11:00 A.M., prevailing time, October 7, 2014, at which time it will be publicly opened and read in the S. E. Dean Board Room of the Village Hall. Bids received after this time will not be considered and will be returned unopened. B. Each bid shall be submitted on the exact form furnished. All blank spaces for bid prices, unit costs and alternates must be filled in--in ink--in both words and figures if indicated. In case of any discrepancy in the amount bid, the prices expressed in written words shall govern. C. Each bidder must complete, execute and submit with its bid a certification that Bidder is not barred from public contracting due to bid-rigging or bid rotating convictions on the form included with the bidding documents. D. Each bidder must submit a complete bid package, including the following items: 1. Bid. 2. References 3. Statement of Bidder's Qualifications. 4. Bid Certification. 5. Contract(Signed) E. The bid shall be submitted in an opaque sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Bid and the Bid Name - "Golf Course Maintenance Flood Equipment". F. Bidders may attach separate sheets to the bid for the purpose of explanation, exception, alternate bid and to cover unit prices, if needed. Bidders may not propose alternative terms or cross out terms in this bid package except as specifically permitted by the terms herein. Page 1 G. Bidders may withdraw their bid either personally or by written request at any time before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or modified after the bid opening except where the award of contract has been delayed for a period of more than ninety (90) days. H. In submitting this bid, the bidder further declares that the only person or party interested in the proposal as principals are those named herein; and that the bid is made without collusion with, or on behalf of, any other person, firm or corporation. I. The bidder further declares that he has carefully examined this entire Bid Package, and he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of this work and understands that in making the bid he waives all rights to plead a misunderstanding regarding same. J. The bidder further understands and agrees that if his bid is accepted, he is to furnish and provide all necessary machinery, tools, apparatus, and other means to do all of the work and to furnish all of the materials specified in the contract, except such materials as are to be furnished by the owner (Village), in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. K. The bidder further agrees that if the Village decides to extend or shorten the work, or otherwise alter it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, he will perform the work as altered, increased or decreased. L. The bidder further agrees that the Village representative may at any time during the progress of the work covered by this Contract, order other work or materials incidental thereto and that all such work and materials as do not appear in the bid or contract as a specific item covered by a lump sum price, and which are not included under the bid price for other items in the Contract, shall be performed as extra work. M. The bidder further agrees to execute all documents within this Bid Package, for this work and present all of these documents to the Village. N. The bidder further agrees to complete all work not later than the Time of Completion stated in his Bid after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor as will insure its completion within the time limit specified within the bid, it being understood and agreed that the completion within the time limit is an essential part of the contract. Page 2 O. By submitting a bid, the bidder understands and agrees that, if his bid is accepted, and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may thereby suffer. 5. SUBSTITUTIONS: A. Certain materials and equipment are specified by a manufacturer or trade name to establish standards of quality and performance and not for the purpose of limiting competition. Bidders are invited to submit bids not only on named items but also on items which they propose for substitution of named items. Products of other manufacturers may be substituted, if, in the opinion of the Village, they are equal to those specified in quality, performance, design and suitability for intended use. Where two or more items are specified, the selection among those specified is the bidder's option, or he may submit his bid on all such items. B. Bids shall be based on materials included in the specifications. Substitutions for the purpose of evaluating bids will be considered only if proposed substitutions are set forth in the sealed bid and will only be accepted prior to the award of the contract. The offer of substitutions shall be an integral part of the bid, appearing immediately after all requested bids and before the signature of the bidder. C. Substitutions of materials other than those specified will not be considered in the base bid price. However, other substitutions may be listed in the specified place in the Bid Form, with the indication of the change in the base bid price for the total cost. D. In addition to the requirements heretofore mentioned, in order for substitutions to qualify for consideration, the following shall accompany each bid: 1. Each proposed substitution shall be itemized showing manufacturer name, catalog number, quantity, unit cost and total cost. The bidder shall prepare the necessary forms to list his substitutions in the manner outlined. 2. Each bid offering substitutions shall be accompanied by descriptive literature, catalog data, complete technical specifications and reports of all pertinent tests concerning the bidder's proposed substitutions 6. CONDITIONS: A. The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This bid cannot include any amounts of money for these taxes. Page 3 B. To be valid, the bids shall be itemized so that selection for purchase may be made, there being included in the price of each unit the cost of delivery (FOB Destination). C. The Village shall reserve the right to add or to deduct from the base bid and/or alternate bid any item at the prices indicated in itemization of the bid. D. All bids shall be good for ninety (90) days from the date of the bid opening. 7. BASIS OF AWARD: The Village of Oak Brook reserves the right to reject any or all bids and to waive any informality or technical error and to accept any bid deemed most favorable to the interests of the Village of Oak Brook. In addition to price, the Village will consider: A. Ability, capacity and skill to fulfill the contract as specified. B. Ability to supply the commodities, provide the services or complete the construction promptly, or within the time specified, without delay or interference. C. Character, integrity, reputation, judgment, experience and efficiency. D. Quality of performance on previous contracts. E. Previous and existing compliance with laws and ordinances relating to the contract. F. Sufficiency of financial resources. G. Quality, availability and adaptability of the commodities, services or construction, in relation to the Village's requirements. H. Ability to provide future maintenance and service under the contract. Number and scope of conditions attached to the bid/proposal. J. Record of payments for taxes, licenses or other monies due the Village. 8. GUARANTEE: The Bidder will also forward copies of all applicable manufacturers' warranties for all equipment/commodities supplied by the Bidder as a part of the Contract. Page 4 • 9. PAYMENT: The Village of Oak Brook authorizes the payment of invoices on the second and fourth Tuesday of the month. For consideration on one of these dates, payment request must be received no later than fourteen (14) days prior to the second or fourth Tuesday of the month. 10. INDEMNIFICATION: The Bidder shall protect, indemnify, save, and hold forever harmless the Village and/or its officers, officials, employees, volunteers and agents from and against all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including without limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village and/or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for which the Village and/or its officers, officials, employees, volunteers and agents may become obligated by reason for any accident, injury to or death of persons or loss of or damage to property, or civil and/or constitutional infringement of rights (specifically including violations of the Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any Agreement by virtue of any act or omission of any of the Bidder's officers, employees, subcontractors, and/or agents, provided that the Bidder shall not be liable for claims, obligations, damages, penalties, causes of action, costs and expenses arising solely by any act or omission of the Village's officers, officials, employees, volunteers and/or agents. The Bidder shall hold the Village harmless for any and all claims for labor, material, apparatus, equipment, fixtures or machinery furnished to the Bidder for the purpose of performing the work under the contract; and the payment of all direct and indirect damages to any person, firm, company or corporation suffered or sustained on account of the performance of such work during the time the contract is in force. 11. SAFETY: The Bidder and any subcontractors shall comply with all the provisions of the Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended. 12. NON-DISCRIMINATING: The Bidder, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. Page 5 Section D Specifications Specifications for Golf Maintenance Flood Equipment Priming Assisted Centrifugal Pump/Diesel Engine Driven • Quantity: 2 • Model: PA12A60-B-6068H • Make: Gorman Rupp • Size: 12"Intake/12"Discharge • Capacity: At 15 Foot Suction Minimum 5000gpm • Enclosed Type, Three Vane Impellar: Ductile Iron 60-40-18, Handles 3" Solids • Impellar Shaft: Stainless Steel • Shaft Sleeve: Stainless Steel 304 • Priming Chamber: Gray Iron 30 Housing With Stainless Steel Float And Linkage • Wheel Kit Included For Both Pumps Off Road Version • Please Supply Necessary Floats/Wiring For Auto-Start Engine Specifications • Model: John Deere 6068H • Type: Six Cylinder, Four Cycle, Turbo Charged, Charge Air Cooled, Liquid Cooled Diesel Engine • Displacement: 415 cu. in. • Fuel Tank: Minimum 171 Gallons With 21-24 Hour Full Running Load Operating Time • Standard Features: Please Include All Standard Equipment Hoses: 2 Intakes HDPE Constructed, 2 Discharge Hoses 50 FT Length Each Fittings: 2/90 Degree Metal Elbows With Proper Connection To HDPE Suction Pipe And Pump, 2 Bottom Screens. Page 1 Section E General Conditions 1. F.O.B.: All goods are to be shipped prepaid, F.O.B. Destination. Shipments sent C.O.D. without Village's written consent will not be accepted and will, at Bidder's risk and expense, be returned to Bidder. Unauthorized shipments are subject to rejection and return at Bidder's expense. Goods must be properly packaged. Damaged goods will not be accepted. If damage is not readily apparent at the time of delivery, the goods will be returned and must be replaced at no cost to the Village. No loss, injury, or destruction will release bidder from any obligations hereunder. 2. Material Safety Data Sheets (MSDS): Bidder shall furnish MSDS sheets for their products, in compliance with the Illinois Toxic Substance Disclosure to Employee Act and the "Right-To-Know" law. 3. Liens, Claims, and Encumbrances: Bidder warrants and represents that all the goods and materials ordered herein are free and clear of all liens, claims, or encumbrances of any kind. If at any time any notice of any lien is filed for or by reason of any equipment, materials, supplies, or other item furnished, labor performed, or other thing done in connection with the equipment or this Contract, then Bidder shall, promptly and without charge, discharge, remove, or otherwise dispose of such lien, or, if permitted by the Village, furnish a bond or other collateral satisfactory to the Village to indemnify the Village against such lien. Until such discharge, removal or disposition, or furnishing of any permitted bond or other collateral, the Village shall have the right to retain from any money payable under this Contract an amount that the Village, in its sole judgment, deems necessary to satisfy such lien and to pay the costs and expenses, including attorneys' fees and administrative expenses, of any actions brought in connection therewith or by reason thereof. 4. Delivery Requirements: All deliveries to the Village for items covered by this Bid shall be made Monday through Friday between the hours of 5:30 a.m. and 2:00 p.m., unless specified otherwise by the ordering Village department. All shipments are to be inside delivery to the ordering department. Page 1 5. Inspections/Testing: The Village reserves the right to visit and inspect the premises and operation of the Bidder. The Village has the right to inspect equipment for at least 14 days after delivery and to reject all or any part of the equipment that is, in the Village's judgment, defective or damaged or that in any way fails to conform strictly to the requirements of the Contract and Village, without limiting its other rights or remedies, may require correction or replacement at bidder's cost, perform or have performed all work necessary to complete or correct all or any part of the work that is defective, damaged, or nonconforming and charge bidder with any excess cost incurred thereby, or cancel all or any part of any order or the Contract. Work or equipment so rejected may be returned or held at Bidder's expense and risk. 6. Non-Discriminating: The Bidder, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 7. Uniform Commercial Code: All applicable portions of the Illinois Uniform Commercial Code govern the contract. 8. Patents and Copyrights: If any equipment delivered to the Village is protected by any patent or copyright, Bidder must indemnify and save harmless the Village from and against any and all suits, claims, judgments, and costs instituted or recovered against it by any person or entity on account of the use or sale of such articles by the Village in violation or right under such patent or copyright. 9. Warranty: Bidder warrants that all equipment furnished hereunder will conform in all respects to the terms of the Contract, including all drawings, specifications, and standards, and will be free of defects in materials, workmanship, and design. In addition to any manufacturer's warranties, Bidder warrants the goods are suitable for and will perform in accordance with their intended purposes. 10. Non-Waiver of Rights: No failure of the Village to exercise any power given to it hereunder or to insist upon strict compliance by the bidder with its obligations hereunder, and no custom or practice of the Village at variance with the terms hereof, and no payment made constitutes a waiver of the Village's right to demand exact compliance with the terms hereof. Page 2 11. Compliance with Laws: Bidder, in fulfilling the order, must comply with all applicable provisions of the federal, State, and local laws, regulations, rules, and orders. 12. Governing LawNenue: The Contract and the rights of the Village and the bidder under the Contract shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. Venue for any action related to the order will be in the Circuit Court of DuPage County, Illinois. Page 3 Section F Statement of Bidder's Qualifications All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he or she desires. 1. Name of Bidder: Xylem Dewatering Solutions d/b/a Godwin Pumps of America,Inc. 2. Permanent main office address: 16830 Chicago Avenue,Lansing,IL 60438 3. When organized: November 17, 1976 4. If a corporation, where incorporated: New Jersey 5. How many years have you been engaged in the contracting business under your present firm or trade name: 38 years 6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion) Since we are an ongoing business,we in no way can provide this type of detail for bid purposes. We sell,rent and repair equipment daily,24 hours per day/7 days per week. 7. General character of work performed by your company: Sales,rentals,and repairs of industrial pumps and accessories,generators and light towers 8. Have you ever defaulted on a contract: no 9. List, on an attached sheet, the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Include a contact person and phone#for each. 10. List your major equipment available for this contract Godwin Dri-Prime Model DPC300 HDPE pipe,heavy duty layflat discharge hose,bends and suction screens. 11. Experience in work similar in importance to this project: This type of work is performed daily,it is not just what we do,it is all we do. 12. Background and experience of the principal members of your organization, including the officers. We all,of course,come from various backgrounds and have the expertise needed to complete the sale of the equipment that we actually manufacture. 13. Credit available: Credit lines with payment terms of net 30 Page 4 14. Bank reference: Wachovia Bank 15. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the Village of Oak Brook: based on Corporate approval 16. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Village of Oak Brook in verification of the recitals comprising this Statement of Bidder's Qualifications. DATED at Lansing , Illinois this 6 day of October , 2014. 9-f-fOtref,- By: Jeff Fata Branch Manager Title STATE OF ILLINOIS ) �L ) SS. COUNTY OF Q, .-7C-(60J being duly sworn deposes and says that he is the of AMP . __$��!L& •A I and that the answers to the foregoing questions an all stat-ments therein cont.fined are true and correct. SUBSCRIBED and sworn to before me this uJ day of Abtir 2014. '4L%MC13/k) Notary Public Page 5 Section G References Bidder shall supply the following information listing at least five customers for which the bidder has supplied a similar type of commodities, service, or construction. 1. Company Name: Village of Deerfield Address: 1045 Hackberry,Deerfield,IL 60015 Phone #: 847-244-3222 Contact: Stephen Hoelter 2. Company Name: DuPage County Public Works Address: 7900 South Route 53,Woodridge,IL 60517 Phone #: 630 407-6164 Contact: Marc Becker 3. Company Name: Village of East Dundee Address: 120 Barrington Avenue,Dundee,IL 60118 Phone #: 847-844-9461 Contact: Adam Peters 4. Company Name: Fox Metro Water Reclamation District Address: 682 Route 31,Oswego,IL 60543 Phone #: 630-892-4378 Contact: Matt Woodin 5. Company Name: City of Crystal Lake Address: 100 W.Woodstock Street,Crystal Lake,IL 60014 Phone #: 815-459-2020 Contact: Bradley Mitchell Page 1 Section H Bid Certification The undersigned, being first duly sworn an oath, deposes and states that he has the authority to make this certification on behalf of the bidder for the construction, product, commodity, or service briefly described as follows: "Golf Course Maintenance Flood Equipment" (A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this contract as a result of a conviction for the violation of State of Illinois laws prohibiting bid-rigging or bid-rotating. (B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1- 1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment of any tax administered by the Illinois Department of Revenue. (C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy in place including the following information: 1. An acknowledgment of the illegality of sexual harassment. 2. The definition of sexual harassment under State law. 3. A description of sexual harassment, utilizing examples. 4. The contractor's internal complaint process including penalties. 5. The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission. 6. Directions on how to contact the Department or the Commission. This business firm is: (check one) x Corporation Partnership Individual Firm Name: Xylem Dewatering Solutions d/b/a Godwin Pumps of America,Inc. Address: 16830 Chicago Avenue City, State, ZIP: Lansing,IL 60438 Signature: Printed: Jeff Fata Title: Branch Manager Page 1 Telephone: 708-889-1560 Date: 10/6/14 ATTEST: -SEAL- SUBSCRIBED AND SWORN TO before me this 4h day of , 2014. Q(.604\AL Notary Public Page 2 Section I Contract (To Be Signed and Submitted as a part of Bid Package) Golf Course Maintenance Flood Equipment 1. THIS AGREEMENT, made and concluded this 6th day of October , 2014, between the Village of Oak Brook, a municipal corporation, acting by and through its President and Board of Trustees, known as VILLAGE, and Xylem Dewatering Solutions d/b/a Godwin his executors, administrators, successors or assigns, known as CONTRACTOR. Pumps 2. WITNESSETH: That for and in consideration of the payments and agreements mentioned in the Bid hereto attached, to be made and performed by the VILLAGE, and according to the terms expressed in the Bond (if applicable) referring to these presents, the CONTRACTOR agrees, at their own proper cost and expense, to do all work, furnish all materials and all labor necessary to complete the work in accordance with the plans and specifications hereinafter described, and in full compliance with all of the terms of this Contract. 3. And it is also understood and agreed that the entire Bid Package hereto attached, approved by the VILLAGE this 6th day of October , 2014, are all essential documents of this contract and are a part hereof. 4. IN WITNESS WHEREOF, the said parties have executed these presents on the above mentioned date. ATTEST: VILLAG OF OAK BROOK By _- Village Clerk Gopal G. Lalmalani Village President ATTEST: Xylem Dewatering Solutions d/b/a Godwin Pumps of America,Inc. Corporate Name S retary / 1 a r Page 1 Partners doing Business under (If a Co-Partnership) the firm name of Party of the Second Part (If an Individual) Party of the Second Part Page 2 SEXUAL HARASSMENT CERTIFICATE Xylem Dewatering Solutions d/b/a Godwin Pumps of America,Inc. hereinafter referred to as "Contractor" having submitted a bid/proposal for Golf Course Maintenance Flood Equipment to the Village of Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4) including the following information: 1. An acknowledgment of the illegality of sexual harassment. 2. The definition of sexual harassment under State law. 3. A description of sexual harassment, utilizing examples. 4. The contractor's internal complaint process including penalties. 5. The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission. 6. Directions on how to contact the Department or the Commission. 7. An acknowledgment of protection of a complaint against retaliation as provided in Section 6-101 of the Human Rights Act. Each contractor must provide a copy of such written policy to the Illinois Department of Human Rights upon request. By: i ruiezed gent of Contractor Subscribed and sworn to before rne this (.D "1 day of AYYJOI , 2014. Notary Pubes • Page 3 CONTRACTOR'S CERTIFICATIONS (CONTRACT EXECUTION) Equipment Xylem Dewatering Solutions , having executed a contract for Golf Course Maintenance Flood with the VILLAGE, hereby certifies that said contractor is not barred from executing said contract as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720 of the Illinois Compiled Statutes. (DRUG-FREE WORKPLACE) Contractor deposes, states and certifies it will provide a drug free workplace by complying with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3. Attest/Wit 'ass: Contractor / By: Jeff Fata '' By: .vr� Name of/ c,r� actor s Executing Officer Title: SCx`J;(,e., ,�4���— Title: Branch Manager Title of Contractor's Executing Officer Subscribed and Sworn to before me this (on day of 060k)Q-r , 2014. qgitOk My Commission Expires: q----)/ > 0 Notary Public -SEAL- Page 4 ., ham\ �✓�1'\r \� DPC300Dri-Prime® Pump The Godwin Dri-Prime DPC300 pump offers flow rates to 5080 USGPM and has the capability of handling solids up to 3.7" in diameter. The DPC300 is able to automatically prime to 28' of suction lift from dry.Automatic or manual starting/stopping available through integral mounted control panel or optional wireless remote access. NFL Solids handling and portability make the DPC300 the perfect choice for dewatering and bypass applications. Features and Benefits Specifications • Simple maintenance normally limited to Suction connection 12" 150#ANSI B16.5 checking fluid levels and filters. Delivery connection 12" 150#ANSI B16.5 • Dri-Prime(continuously operated Venturi air Max capacity 5080 USGPM t ejector priming device)requiring no periodic Max solids handling 3.7" adjustment.Optional compressor clutch Max impeller diameter 16.9" available. Max operating temp 176°F* • Extensive application flexibility handling Max pressure 49 psi sewage,slurries, and liquids with solids up to Max suction pressure 29 psi 3.7" in diameter. Max casing pressure 74 psi • Liquid lubricated mechanical seal with high Max operating speed 1200 rpm abrasion resistant solid silicon carbide faces *Please contact our office for applications in excess of 176°F. and limited dry running capabilities. t Larger diameter pipes may be required for maximum flows. • Pedestal-mounted centrifugal pump with Dri- Prime system coupled to a diesel engine or electric motor. • All cast iron construction(stainless steel construction option available)with cast steel impeller. • Also available in a critically silenced unit which reduces noise levels to less than 70 dBA at 30'. • Standard engine John Deere 6068HF285(T3 Flex).Also available with John Deere 6068HC93(IT4). godvvin Please con tact the factory or office for further details.A typical picture of the pumpis shown. a xylem brand All information is approximate and for general guidance only. .Performance Curve Materials Flow(ms/hr) 0 100 200 300 400 500 600 700 800 900 1000 1100 1200 1 -- 40 Pump casing& Cast iron BS EN 1561 -1997 120 1200 rpm - suction cover 30% 50% — 35 110- 60% 64% - 100-40O,pm 65% 30 Wearplates Cast iron BS EN 1561 -1997 90—- 64% eo I000rpm 60% zs Carbon steel BS 970-1991 -I Pump Shaft 817M40T v 70 X00 rpm _ 50% . 20 E:41111100, '0 60— AlrAppip= so 300 rpm 47% 15 = Impeller Cast iron BS EN 1561 1997 40 10 Non-return valve 30- bod Cast iron BS EN 1561 -1997 20— . 5 Y 10— Silicon carbide face;Viton 0 I I I I I I I I I I o Mechanical seal elastomers;Stainless steel body 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 Flow(USGPM) Engine option 1 Engine option 2 John Deere 6068HF285(T3 Flex),156 HP @ 2400 rpm John Deere 6068HC93(IT4),157 HP @ 2400 rpm Impeller diameter 16.9" Impeller diameter 16.9" Pump,speed 1200 rpm driven by 2.0:1 gearbox Pump speed 1200 rpm driven by 2.0:1 gearbox Suction Lift Table Suction Lift Table Total Total Delivery Head(feet) Total Total Delivery Head(feet) Suction Suction Head 31 I 45 I 58 72 86 Head 31 I 45 58 72 86 (feet) Output(USGPM) (feet) Output(USGPM) 10 5024 4714 4377 3937 3108 10 5024 4714 4377 3937 3108 15 4921 4558 4144 3522 1036 15 4921 4558 4144 3522 1036 20 4403 3885 3108 2072 777 20 4403 3885 3108 2072 777 25 2331 2072 1554 1036 - 25 2331 2072 1554 1036 - Fuel capacity:150 US Gal Fuel capacity:150 US Gal Max Fuel consumption @`2400 rpm:8.7 US Gal/hr Max Fuel consumption @ 2400 rpm:8.6 US Gal/hr Max Fuel consumption @ 2000 rpm:8.0 US Gal/hr Max Fuel consumption @ 2000 rpm:7.9 US Gal/hr Weight(Dry):6,250 lbs Weight(Dry):6,550 lbs Weight(Wet):7,330 lbs Weight(Wet):7,630 lbs Dim.:(L)156"x(W)55"x(H)81" Dim.:(L)156"x(W)55"x(H)81" Performance data provided in tables is based on water tests at sea level and Performance data provided in tables is based on water tests at sea level and 20°C ambient.All information is approximate and for general guidance only. 20°C ambient.All information is approximate and for general guidance only. Please contact the factory or office for further details. Please contact the factory or office for further details. 55" 156" [1397mm] .. _ - [3969mm] 35" [878mm] i 111111411 5,. m � 21' n „,T,- 1 [121m ] [526mm] 1.r �..... w ti OW magi r{ II ■�11, pI w u —{II a ..`n1 I f .. . .�r I . 1 - uiii 4, W IIPIllellilill 1`, • e. e t Le m 84 Reference number: 95-1017-3000 Bridgeport,dgepgep ort,rt,Floodgate 08014 USA Date of issue: February 26,2014 Let's Solve Water (856)467-3636.Fax(856)467-4841 Issue: 5 Email:sales @godwinpumps.com www.godwinpumps.com ©2014 Xylem,Inc.All rights reserved.Godwin is a trademark of Xylem Dewatering Solutions,Inc.,a wholly-owned subsidiary of Xylem Inc.Specifications and illustrations are subject to revision without notice.Xylem makes no representation regarding the completeness or accuracy of this information and is not liable for any direct or indirect damages arising from or relating to this information or its use. xylem Let's Solve Water Dewatering Solutions 84 Floodgate Road, Bridgeport, NJ 08014 Tel+1.856.467.3636 Fax+1.856.467.2419 Limited Product Warranty Godwin Dri-Prime® Pump Subject to the terms and conditions below, Xylem Dewatering Solutions, Inc. ("Xylem") warrants that products manufactured by it (other than components subject to an OEM Warranty) (collectively, the "Products"), when used as intended and designed, shall be free from defects in material and/or workmanship for the applicable Warranty Period. Warranty coverage for new Products sold to the original owner begins on the date of shipment for a period of twelve (12) months or an accumulation of two thousand (2,000) hours of use, whichever occurs first (the "Warranty Period"). Engines, motors and driven components carry a separate manufacturer's (OEM) warranty (the "OEM Warranties"), unless otherwise expressly stated. OEM Warranties are in addition to this Warranty. All Warranty claims for defects in material and/or workmanship involving OEM components must be directed through the OEM distributor/dealer network. OEM Warranties may vary and are subject to change. Xylem shall have no liability under OEM warranties. Warranty claims must be submitted promptly to Xylem in writing at 84 Floodgate Road, Bridgeport NJ 08014, Attn: Warranty/Service Dept., and actually received within the applicable Warranty Period, including proof of purchase and describing in detail: (i) the applicable Warranty, (ii) the claimed Product deficiency, defect or failure, (iii) Product information required by Xylem, and (iv) sales or purchase order for any replacement parts (sent to Xylem Parts Sales Department). Returns must have prior written authorization from Xylem. Purchaser's exclusive remedies under this Warranty shall be, at Xylem's sole discretion: (i) replacement parts; or (ii) credit for the approved costs for replacement parts. These remedies are expressly limited to the replacement of the defective part(s) and do not include the replacement of the entire Product. Xylem shall not be held responsible for travel expenses, rented equipment, outside contractor's fees or unauthorized repair shop expenses. Xylem neither assumes nor authorizes any person or other company to assume for it, any other obligation in connection with the sale of its equipment. Any enlargement or modification of this by a representative or other sales agent is their exclusive responsibility. Transportation charges shall be borne by the Buyer. The Warranty does not cover any incidental or consequential costs or damages, including without limitation and not necessarily limited to: shipping or associated transportation charges, travel to and from repair sites, damages related to the loss of use, lost rentals, re-rental expenses and damages to property or other equipment. The warranty covers the above-described portable pumping equipment when used for pumping non- corrosive liquids containing limited quantities of abrasive particles in compliance with technical manuals and Company representations. This warranty shall extend only to the original owner and shall not apply to replacement of non-defective parts (such as seals, wear plates, and impellers) that may wear and need to be replaced with reasonable use within the warranty period or which may require replacement in connection with normal maintenance (such as fluids, filters, and belts). Additionally, this Warranty shall not apply to the extent Product defect has been caused by any of the following: (i) Product operator negligence or intentional misconduct (other than by Xylem), (ii) casualty or accident to the Products; (iii) use and operation of the Products not in conformance with Xylem's training and/or operation manuals, or operation exceeding Xylem ratings for the Products, including misuse and abuse; godwin xylem Let's Solve Water Dewatering Solutions 84 Floodgate Road, Bridgeport, NJ 08014 Tel+1.856.467.3636 Fax+1.856.467.2419 (iv) operation, maintenance and/or service of the Products not in conformance with Xylem's recommended operation, maintenance and/or service schedules; (v) improper installation (other than by Xylem) not in material conformance with Xylem specifications; (vi) unauthorized modification of or alternations to the Products; (vii) improper load sizing (other than by Xylem); (vii) transportation damage; or(ix) Product exposure to the elements or other acts of God. THE EXPRESS WARRANTIES PROVIDED HEREIN ARE OFFERED IN LIEU OF ALL OTHER WARRANTIES, AND TO THE GREATEST EXTENT PERMITTED BY APPLICABLE LAW, XYLEM'S REPLACEMENT OF OR CREDIT FOR DEFECTIVE PARTS AS DESCRIBED HEREIN SHALL BE PURCHASER'S SOLE AND EXCLUSIVE REMEDIES AND XYLEM SHALL HAVE NO ADDITIONAL OBLIGATIONS. XYLEM MAKES NO WARRANTY, REPRESENTATION OR GUARANTEE TO PURCHASER OR ANY THIRD PARTY EXCEPT AS EXPRESSLY PROVIDED IN AND BY THIS WARRANTY. XYLEM HEREBY EXPRESSLY DISCLAIMS ANY WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE (OR OTHER WARRANTIES, REPRESENTATIONS OR GUARANTEES ARISING BY OPERATION OF LAW, COURSE OF DEALING OR CUSTOM OF TRADE). XYLEM SHALL NOT BECOME LIABLE UNDER ANY CIRCUMSTANCES WHATSOEVER (WHETHER BY VIRTUE OF A PURCHASE AGREEMENT, THIS WARRANTY, ANCILLARY AGREEMENTS ENTERED INTO IN CONJUNCTION WITH THE FOREGOING OR ANY OTHER DOCUMENTS) FOR SPECIAL, EXEMPLARY, CONSEQUENTIAL, INCIDENTAL, PUNITIVE OR SPECULATIVE DAMAGES, WHETHER BASED ON CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE INCLUDING WITHOUT LIMITATION PURCHASER'S OR ANY THIRD PARTIES' LOST PROFITS WHICH MAY RESULT FROM, BE CAUSED BY OR ARISE OUT OF: (I) BREACH OF ANY WARRANTY, REPRESENTATION OR GUARANTEE MADE BY XYLEM; (II) THE USE, OR COST OF USE, OF THE PRODUCTS; OR (III) XYLEM's PERFORMANCE OF ANY REMEDIAL WORK REQUIRED BY THIS WARRANTY. This warranty applies only to Products sold within North America and South America. Some states in the United States of America do not allow limitations of how long an implied warranty extends, or the exclusion of incidental, indirect, special or consequential damages, so that the above limitation or exclusion may not apply to you. In some Canadian provinces legislation provides for certain additional warranties or remedies other than as stated herein, and to the extent that they may not be waived, the limitations and exclusions set out above may not apply. This Warranty provides specific legal rights; other rights may be available, but may vary from state to state or from province to province. g b 132608_2 10/2006. This policy is subject to change. godwin FINOT