R-1374 - 05/27/2014 - BGC-ADMIN - Resolutions Exhibits RESOLUTION 2014-BGC-I RGTN-AG-R-1374
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND
BETWEEN THE VILLAGE OF OAK BROOK AND TERRACOE FOR THE INSTALLATION OF AN
IRRIGATION SYSTEM AT THE BUTLER GOVERNMENT CENTER
WHEREAS, the Village desires to install an irrigation system at the Butler Government Center
("Improvements") to beautify the Butler Government Center campus; and
WHEREAS, the Village solicited bids for the construction of the Improvements ("Construction
Services"); and
WHEREAS, the Village received five bids for the Construction Services; and
WHEREAS, Terracoe, Inc. ("Terracoe") was the lowest responsive and responsible bidder to
provide the Construction Services; and
WHEREAS, the Village and Terracoe desire to enter into and execute an agreement for Terracoe
to provide the Construction Services ("Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to award the Construction Contract to Terracoe and enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby award
a contract and approve the Agreement by and between the Village and Terracoe for Terracoe to provide
the Construction Services, which Agreement shall be completed in a final form acceptable to the Village
Manager.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the approved final Agreement on behalf of the
Village after receipt of the final Agreement fully executed by Burke.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-BGC-IRGTN-AG-R-1374
Construction Services for Irrigation System
2 of 2
APPROVED THIS 27th day of May, 2014 („<____
, ,..„ ._
,..,___ ,,,,.:______ . ,
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of May, 2014
Ayes: Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf
Nays: None
Absent: None
ATTEST:
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r'` ,; „tr 1 Charlotte K. Pruss
t - �' , t -: Village Clerk
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o Village of Oak Brook
Butler Government Center Irrigation
0 o System Installation - Phase
'co ,.\ Bid Package
May 2014
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions
D. Specifications
E. General Conditions
F. Statement of Contractor's Qualifications
G. References
H. Bid Certification
I. Contract
J. Contract Bond
•
Section A Notice to Bidders ,..
Posted on the Village Website May 1, 2014
NOTICE TO BIDDERS
VILLAGE OF OAK BROOK
The Village of Oak Brook will receive bids for:
Butler Government Center Irrigation System Installation - Phase I
A Pre-Bid meeting will be held at 10:00 a.m. on Thursday, May 8, 2014 in the
Samuel E. Dean Board Room, located in the Butler Government Center, 1200 Oak
Brook Road, Oak Brook, Illinois 6052. Attendance at this meeting is mandatory.
The purpose of the meeting is to give all prospective bidders the opportunity to view and
inspect the site. Any questions or concerns can be addressed at this time.
Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of
Oak Brook, until Friday, May 16, 2014 11:00 A.M., prevailing time, and publicly
opened in the Samuel E. Dean Board Room, located in the Butler Government
Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523. Bids received after this time
will not be considered and will be returned unopened.
A complete bid package, of which this legal notice is a part, is on file for inspection and
may be downloaded from the Village's website www.oak-brook.org or picked up at the
Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between
the hours of 8 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the
package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and.to accept the bid deemed most advantageous to it.
Charlotte K. Pruss
Village Clerk
Section B Bid
Butler Government Center Irrigation System Installation - Phase I
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized
himself with conditions affecting the cost of the work and its performance and
having carefully examined and fully understood the entire bid package, hereby
affirms and agrees to enter into a contract with the Village of Oak Brook, Oak
Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items
to completely perform the work covered by the specifications in this Bid Package.
The undersigned submits herewith his bid for the indicated item as follows:
Complete the Butler Government Center Irrigation System Installation Phase I as
contained in Section D and in the attached drawing:
Lump Sum Total $ (1 000 • od
In Words lin-% 21 e_i ct[ ,A4 (Od
The Village of Oak Brook reserves the right to reject any or all bids and to waive a
any informalities in bidding and to accept the bid deemed most advantageous to it.
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2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein
constitute the total cost to the Village for all work involved in the respective items
and that this cost also includes all insurance, royalties, transportation charges, use
of all tools and equipment, superintendence, overhead expense, all profits and all
other work, services and conditions necessarily involved in the work to be done
and materials to be furnished in accordance with the requirements of the contract
documents considered severally and collectively. This bid shall be held valid for a
period of ninety (90) days after the bid due date.
3. INSTRUCTIONS:
The undersigned contractor shall comply with all provisions and requirements of
this,Bid Package.
4. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the contract for this work he
will completely perform said contract in strict accordance with its terms and
conditions 45 days after the start of the project, unless additional time shall be
granted by the Village in accordance with the provisions of the specifications.
Should the contractor fail to complete the work by said date or within such
extended time as may have been allowed, the contractor shall be liable to the
Village in the amount set forth in the specifications.
5. BID GUARANTEE:
N/A
•
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Firm Name: 25` T 22— S Pr-rk on 1 (LC •
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Signature:
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Secretary
Page 3
Section C Instructions
1. RECEIPT OF BID: Friday, May 16, 2014, 11:00 A.M.
2. BASIS OF BID: Sealed bids will be received until the above noted time and date.
3. PROJECT DESCRIPTION: Butler Government Center Irrigation System Installation - Phase I
4. PREPARATION AND SUBMISSION OF BID:
A. A Pre-Bid meeting will be held at 10:00 a.m. on Thursday, May 8, 2014 in the Samuel E.
Dean Board Room, located in the Butler Government Center, 1200 Oak Brook Road,
Oak Brook, Illinois 6052. Attendance at this meeting is mandatory. The purpose of the
meeting is to give all prospective bidders the opportunity to view and inspect the site. Any
questions or concerns can be addressed at this time.
B. Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of Oak
Brook, until Friday, May 16, 2014, 11:00 A.M., prevailing time, and publicly opened in
the Samuel E. Dean Board Room, located in the Butler Government Center, 1200 Oak
Brook Road, Oak Brook, Illinois 60523. Bids received after this time will not be
considered and will be returned unopened.
C. The bid shall be submitted on the exact form furnished. All blank spaces for bid price, unit
cost and alternates must be filled in--in ink--in both words and figures (as stipulated). In
case of any discrepancy in the amount proposed, the prices expressed in written words
shall govern.
D. A complete bid package must be submitted, including the following items:
1. Bid
2. Statement of Qualifications
3. References
4. Bid Certification
5. Signed Contract
E. The Contract and Contract Bond (Performance and Payment) are provided as information,
and will be completed only upon acceptance of the bid by the Village. The surety company
issuing the Contract Bond must be listed and approved by the U.S. Department of the
Treasury. Letters of Credit will not be accepted in place of the Contract Bond.
F. Separate sheets is included in the bid package for the purpose of explanation, exception,
alternate bid and to cover the unit price, if needed.
G. In submitting this bid, the contractor further declares that the only person or party interested
in the bid as principals are those named herein, and that the bid is made without collusion
with any other person, firm or corporation.
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H. The contractor further declares that he has carefully examined this entire Bid Package and
he has inspected in detail the site of the proposed work, and that he has familiarized himself
with all of the local conditions affecting the contract and the detailed requirements of this
work and understands that in making the bid he waives all rights to plead a
misunderstanding regarding same.
I. The contractor further understands and agrees that if his bid is accepted, he is to furnish
and provide all necessary machinery, tools, apparatus, and other means to do all of the
work and to furnish all of the materials specified in the contract, except such materials as
are to be furnished by the owner (Village), in the manner and at the time therein prescribed,
and in accordance with the requirements therein set forth.
J. The contractor declares that he understands that the quantities listed on the Bid are
approximate only and that they are subject to increase or decrease; and that he will take in
full payment thereof the amount and the summation of the actual quantities, as fully
determined by the Village.
K. The contractor further agrees that the price submitted within the bid is for the purpose of
obtaining a gross sum, and for use in computing the value of extras and deductions. If
there is a discrepancy between the gross sum bid and that resulting from the summations of
the quantities multiplied by the unit price, the latter shall apply.
L. The contractor further agrees that if the Village decides to extend or shorten the work, or
otherwise alter it by extras or deductions, including elimination of one or more of the items,
as provided in the specifications, he will perform the work as altered, increased or
decreased, at the contract unit price.
N. The contractor further agrees that the Village representative may at any time during the
progress of the work covered by this Contract, order other work or materials incidental
thereto and that all such work and materials as do not appear in the bid or contract as a
specific item covered by a lump sum price, and which are not included under the bid price
for other items in the Contract, shall be performed as extra work, and compensation shall be
as set forth in the specifications.
N. The contractor further agrees to execute all documents within this Bid Package, obtain a
Certificate of Insurance for this work and present all of these documents within fifteen (15)
days after the receipt of the Notice of Award and the Contract by him.
0. The contractor further agrees that he and his surety will execute and present within fifteen
(15) days after the receipt of the Notice of Award and the Contract, a Contract bond
satisfactory to and in the form prescribed by the Village, in the penal amount of 100% of the
Contract amount, guaranteeing the faithful performance of the work and payment for labor,
material supplies, and subcontractors in accordance with the terms of the Contract.
P. The contractor further agrees to begin work not later than ten (10) days after receipt of the
Notice to Proceed, unless otherwise provided, and to execute the work in such a manner
and with sufficient materials, equipment and labor as will insure its completion within the
time limit specified within the Bid, it being understood and agreed that the completion within
the time limit is an essential part of the contract.
Page 2
Q. By submitting a Bid, the contractor understands and agrees that, if his bid is accepted, and
he fails to enter into a contract forthwith, he shall be liable to the Village for any damages
the Village may thereby suffer.
R. No bid will be considered unless the party offering it shall furnish. evidence satisfactory to
the Village that he has necessary facilities, ability and pecuniary resources to fulfill the
conditions of the Contract.
S. If the contractor is in doubt as to the true meaning of any part of the plans, specifications or
other proposed contract documents, he may submit to the Public Works Director a written
request for an interpretation thereof. The person submitting the request will be responsible
for its prompt delivery. Any interpretation of the documents will be made only by addendum
duly issued by the Village. The Village will not be responsible for any other explanation or
interpretation of the Bid Package.
5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name to establish
standards of quality and performance and not for the purpose of limiting competition.
Bidders are invited to submit bids not only on named items but also on items which they
propose for substitution of named items. Products of other manufacturers may be
substituted, if, in the opinion of the Village, they are equal to those specified in quality,
performance, design and suitability for intended use. Where two or more items are
specified, the selection among those specified is the bidder's option, or he may submit his
bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions for the
purpose of evaluating bids will be considered only if proposed substitutions are set forth in
the sealed bid and will only be accepted prior to the award of the contract. The offer of
substitutions shall be an integral part of the bid, appearing immediately after all requested
bids and before the signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in the base bid
price. However, other substitutions may be listed in the specified place in the Bid Form, with
the indication of the change in the base bid price for the total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions to qualify for
consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder's proposed substitutions
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6. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any informality or
technical error and to accept any bid deemed most favorable to the interests of the Village of Oak
Brook. In addition to price, the Village will consider:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the construction
promptly, or within the time specified, without delay or interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or construction, in
relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses or other monies due the Village
7. CONDITIONS:
The Village is exempt from Federal excise tax (#36-600-9534) and the Illinois Retailer's
Occupation Tax (#E9997-4381-06). This bid cannot include any amounts of money for these
taxes.
8. WARRANTY:
Upon completion the Contractor shall supply a one year warranty covering material and
workmanship.
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth Tuesday
of the month. For consideration on one of these dates, payment request must be received no
later than fourteen (14) days prior to the second or fourth Tuesday of the month.
Page 4
10. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the Village
and/or its officers, officials, employees, volunteers and agents from and against all liabilities,
obligations, claims, damages, penalties, causes of action, costs and expenses, including without
limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village
and/or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for
which the Village and/or its officers, employees and agents may become obligated by reason for
any accident, injury to or death of persons or loss of or damage to property, or civil and/or
constitutional infringement of rights (specifically including violations of the Federal Civil Right
Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any
Agreement by virtue of any act or omission of any of the Contractor's officers, employees,
subcontractors, and/or agents, provided that the Contractor shall not be liable for claims,
obligations, damages, penalties, causes of action, costs and expenses arising solely by any act or
omission of the Village's officers, officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material, apparatus,
equipment, fixtures or machinery furnished to the contractor for the purpose of performing the
work under the contract; and the payment of all direct and indirect damages to any person, firm,
company or corporation suffered or sustained on account of the performance of such work during
the time the contract is in force.
11. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15) days after the receipt
by the contractor of the Notice of Award and the unexecuted contract, it being understood and
agreed that the Village will not approve and execute the contract until acceptable insurance
certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and
each permittee working under a permit as required pursuant to the provisions of Title 1 of Chapter
8 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured")
shall be required to carry such insurance as specified herein. Such contractor and permittee shall
procure and maintain for the duration of the contract or permit insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the work under the contract or permit, either by the contractor, permittee, or their
agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage, provided that when the estimated cost of the work in
question does not exceed $5,000, the required limit shall be $500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily
injury and property damage;
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C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as
required by the Labor Code of the State of Illinois and Employer's Liability limits of
$1,000,000 per accident. .
Any deductibles or self-insured retention must be declared to and approved by the Village. At the
option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured
retention as respects the Village, its officers, officials, employees and volunteers; or the Insured
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses to the extent of such deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees and volunteers are to be covered as
additional insureds as respects: liability arising out of activities performed by or on
behalf of the Insured; premises owned, occupied or used by the Insured. The
coverage shall contain no special limitations on the scope of protection afforded to the
Village, its officers, officials, employees, volunteers, or agents.
(2) The Insured's insurance coverage shall be primary insurance as respects the Village,
its officers, officials, employees, volunteers and agents. Any insurance or self-
insurance maintained by the Village, its officers, officials, employees, volunteers or
agents shall be in excess of the Insured's insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Village, its officers, officials, employees, volunteers or agents.
(4) The Insured's insurance shall apply separately to each covered party against whom
claim is made or suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials,
employees, volunteers and agents for losses arising from work performed by the
insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail has been given to the Village. Each insurance policy shall name the
Village, its officers, officials and employees, volunteers and agents as additional Insureds.
Insurance is to be placed with insurers with a Best's rating of no less than A: VII,
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be on forms approved by the
Village and shall be subject to approval by the Village Attorney before work commences. The
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Village reserves the right to require complete, certified copies of all required insurance policies,
at any time.
Each insured shall include all subcontractors as insureds under' its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
12. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the Federal
Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
13. EQUAL OPPORTUNITY:
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to
bona fide occupational qualifications.
14. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance with The
Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a
federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall
govern. The Contractor shall be responsible to notify each subcontractor of the wage rates set
forth in this contract and any revisions thereto. If the Department of Labor revises the wage
rates, the revised rate as provided by the public body shall apply to this contract and the
Contractor will not be allowed additional compensation on account of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time to time. Not
less than the prevailing rate of wages as found by Owner or the Illinois Department of Labor
shall be paid to all laborers, workers and mechanics performing work under the Contract. If the
Department of Labor revises the prevailing rate of wages to be paid laborers, workers or
mechanics under the Contract, Owner will notify Contractor and each Subcontractor of the
change in the prevailing rate of wages; provided, however, regardless of whether Owner gives
such notice, the revised prevailing rate of wages shall apply to the Contract and Contractor shall
have the sole responsibility and duty to pay, and ensure that all Subcontractors pay, the revised
prevailing rate of wages to each person to whom a revised rate is applicable. Revision of the
prevailing wages shall not result in an increase in the Contract sum or other cost to Owner.
Contractor shall indemnify, defend and hold Owner harmless from any loss, including but not
limited to Owner's attorneys fees, resulting from Contractor's failure to comply with this prevailing
wage clause. All bonds applicable to the Contract shall include a provision as will guarantee the
faithful performance of the obligation to pay the prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not less than 3
years, records of all laborers, mechanics, and other workers employed by them on the project;
the records shall include each worker's name, address, telephone number when available,
social security number, classification or classifications, the hourly wages paid in each period,
the number of hours worked each day, and the starting and ending times of work each day.
The Contractor and each subcontractor shall submit monthly, in person, by mail, or
Page 7
electronically a certified payroll to the public body in charge of the project. The certified payroll
shall consist of a complete copy of the records. The certified payroll shall be accompanied by
a statement signed by the contractor or subcontractor which states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly
wages required; and
(iii) the contractor or subcontractor is aware that filing a certified payroll that he or she
knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make available for
inspection the records to the public body in charge of the project, its officers and agents, and
to the Director of Labor and his deputies and agents at all reasonable hours at a location
within this State. The Contractor and each subcontractor shall permit his/her employees to be
interviewed on the job, during working hours, by compliance investigators of the Department or
the Department of Labor.
15. EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE
UNEMPLOYMENT:
The Contractor shall comply with all Illinois statutes pertaining to the selection of labor.
Whenever there is a period of excessive unemployment in Illinois, which is defined herein as any
month immediately following 2 consecutive calendar months during which the level of
unemployment in the State of Illinois has exceeded 5 percent as measured by the United States
Bureau of Labor Statistics in its monthly publication of employment and unemployment figures,
the Contractor shall employ only Illinois laborers. "Illinois laborer" means any person who has
resided in Illinois for at least 30 days and intends to become or remain an Illinois resident.
Other laborers may be used when Illinois laborers as defined herein are not available, or are
incapable of performing the particular type of work involved, if so certified by the Contractor and
approved by the Municipality. The Contractor may place no more than 3 of his regularly
employed non-resident executive and technical experts, who do not qualify as Illinois laborers, to
do work encompassed by this Contract during a period of excessive unemployment.
This provision applies to all labor, whether skilled, semi-skilled or unskilled, whether manual or
non-manual.
16. COPIES OF DOCUMENTS
The number of copies of Contract and Bond required to be executed is as follows:
a)Two (2) original counterparts of the Contract documents will be required
to be executed. •
17. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall conform to
the following requirements:
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•
•
A Bid signed by an individual other than the individual represented in the Bid documents shall
have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the
person for whom it is signed.
A bid signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If
signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing
authority to sign the bid, executed by the partners.
A bid signed for a corporation, shall have the correct corporate name thereof and the signature
of the President or other authorized officer of the corporation manually written below the
corporate name.
If such Bid is manually signed by an official other than the President of the Corporation, a
certified copy of a resolution of the board of directors evidencing the authority of such official to
sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the
Secretary of the corporation and the impression of the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award shall have
been duly served upon the intended awardee.
18. NON-DISCRIMINATING:
The Vendor, its employees and subcontractors, agrees not to commit unlawful discrimination
and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil
Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each.
19. INDEPENDENT CONTRACTOR:
There is no employee/employer relationship between the CONTRACTOR and the VILLAGE.
CONTRACTOR is an independent contractor and not the VILLAGE'S employee for all
purposes, including, but not limited to, the application of the Fair Labors Standards Act
minimum wage and overtime payments, Federal Insurance Contribution Act, the Social
Security Act, the Federal Unemployment Tax Act, the Worker's Compensation Act (820 ILCS
305/1, et seq.). The VILLAGE will not (i) provide any form of insurance coverage, including
but not limited to health, worker's compensation, professional liability insurance, or other
employee benefits, or (ii) deduct any taxes or related items from the monies paid to
CONTRACTOR. The performance of the services described herein shall not be construed as
creating any joint employment relationship between the CONTRACTOR and the VILLAGE,
and the VILLAGE is not and will not be liable for any obligations incurred by the
CONTRACTOR, including but not limited to unpaid minimum wages and/or overtime
premiums, nor does there exist an agency relationship or partnership between the VILLAGE
and the CONTRACTOR.
20. ASSIGNMENT
Neither the VILLAGE nor the CONTRACTOR shall assign or transfer any rights or obligations
under this Agreement without the prior written consent of the other party, which consent shall
not be unreasonably withheld.
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21. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illinois as to interpretation,
performance and enforcement. The forum for resolving any disputes concerning the parties'
respective performance or failure to perform under this Agreement shall be the Circuit Court
for the Eighteenth Judicial Circuit, DuPage County, Illinois.
Page 10
Section D Specifications
Butler Government Center Irrigation System Installation - Phase I
1 - GENERAL
1.1 PURPOSE OF SPECIFICATIONS
A. The purpose of these specifications is to provide the Contractor with sufficient information
which, together with the drawings, will allow the Contractor to install the irrigation system
(the Project) in an efficient, timely and satisfactory manner in accordance with the highest
standards of workmanship for commercial irrigation system installation so that the
completed system shall effectively and efficiently irrigate all required areas, be complete in
every respect, and operate to the satisfaction of Owner.
1.2 SCOPE OF WORK
A. The Work covered by these specifications shall include furnishing of all supervision, labor,
materials, tools, and equipment necessary to perform and complete the installation of the
Project specified herein and as shown on the drawings and any incidental work not shown
or specified which can reasonably be determined to be part of the Work and necessary to
provide a complete and functional system.
B. Contractor shall procure and maintain in full force and effect all necessary or required
permits, and shall pay or discharge, prior to the completion of the Project, all mechanics'
liens, all federal, state, and local taxes and any other costs associated or incidental to the
Project, whether or not foreseeable at the time of or during construction.
C. No deviation from these specifications, drawings or Agreement shall be made without the
prior written authorization of the Owner or his representative.
1.2 DEFINITION AND INTENT OF DOCUMENTS
A. The "Contract Documents" consist of the Agreement, drawings, and the written
specifications, including all modifications agreed to by the parties at any time during the
construction period. They are complimentary and shall be interpreted as a whole in
accordance with the laws of the State in which the contract is executed.
B. Contractor shall comply with the true intent of the "Contract Documents". Indicated
dimensions on drawings shall take precedence over scaled measurements. Detailed
installation drawings supplied by Owner shall take precedence over any general drawing
provided.
1.3 EXAMINATION AND VERIFICATION OF DRAWINGS AND SITE
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A. All plot plan dimensions are approximate. Drawings are generally diagrammatic and
indicative of the work to be performed. Due to the scale of the drawings it is not possible to
indicate all offsets, fittings, sleeves, etc. which may be required.
•
B. When furnished, Manufacturers' directions, specifications, and detailed drawings shall be
followed in all cases with regard to points not shown in the "Contract Documents".
Contractor shall inform the Owner of any discrepancies between manufacturers' directions
and the "Contract Documents" and such discrepancies shall be resolved in writing by the
Owner, before work is done in connection therewith.
C. Prior to commencing work on the Project, Contractor shall carefully check and verify all
dimensions and shall make a written report to the Owner of any discrepancy or variation
from those shown on the plot plan, and such discrepancy or variation shall be resolved by
the Owner before any work with regard thereto is commenced. If installed equipment
requires replacement or reinstallation as a result of any unresolved discrepancy or
variation, it shall be at the Contractor's expense.
D. Contractor shall be responsible for verifying the location of all existing utilities above and
below ground, including but not limited to conduits, gas lines, water and sewer lines,
sprinkler lines, and electric, telephone and TV cables, etc., prior to commencing any
construction.
E. Owner shall provide to Contractor all available information consisting of drawings,
sketches, and observations to help the Contractor locate existing utilities. Contractor is
responsible for all repairs resulting from damage to said utilities, regardless of the advice
and assistance of Owner.
1.4 OWNER'S AUTHORIZED REPRESENTATIVE
A. Owner shall appoint a representative to work with Contractor, who shall have full authority
to make field changes deemed necessary, approve work performed by Contractor and
approve Contractor's requests for payment. Contractor shall be kept advised, in writing, of
the current such representative's name, address and telephone number. Whenever the
Owner's action is required under the "Contract Documents", action by said representative
shall be deemed the action of the Owner.
1.5 REGULATIONS, PERMITS, FEES, AND INSPECTIONS
A. Contractor shall procure and pay for all temporary permits and licenses necessary to the
prosecution and completion of the work.
B. Permits, licenses, and easements for permanent structures or permanent changes to
existing facilities shall be procured by and paid for by Owner, unless otherwise specified.
C. Local, municipal, state, and federal laws, ordinances, rules and regulations governing or
relating to any portion of the Project are hereby incorporated into and made part of these
specifications and nothing contained herein shall be construed or interpreted to conflict
therewith. However, when these specifications and drawings call for or describe materials,
workmanship, or construction of a better quality, higher standard, or larger size than is
required thereby, the provisions of the specifications and drawings shall take precedence.
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D. If Contractor observes any conflict with said laws, ordinances, rules or regulations, it shall
promptly give Owner written notification thereof, and Owner shall thereupon resolve such
conflict. If Contractor performs any work knowing it to be contrary to such laws,
ordinances, rules and regulations, without notice to and consent by Owner, it shall be liable
for all costs arising there from, including but not limited to the change and correction
thereof.
E. In all cases where inspection of the irrigation system work is required or where portions of
the work are specified to be performed under the direction of Owner, Contractor shall notify
the Owner at least 24 hours prior to the time when such inspection and/or direction is
required. Any necessary re-excavation or change to the system occasioned by the failure
of Contractor to give the required notification shall be performed at Contractor's expense.
1.6 GUARANTY—WARRANTY
A. Contractor warrants and guarantees that for a period of one (1) year from the date of final
completion and acceptance of its work hereunder, all work performed by it under this
contract shall be free from any defects in workmanship and materials and agrees, at its
own expense, to repair and/or replace any defective work and materials and all other work
damaged thereby which become defective during the term of the guaranty-warranty in an
expeditious manner.
B. Owner retains the right to make emergency repairs without relieving Contractor's guaranty
obligation. In the event Contractor does not respond to Owner's request for repair work
under this guaranty-warranty within a period of forty-eight hours, Owner may make such
repairs as he deems necessary at the full expense of Contractor.
C. Any settling of backfilled trenches that may occur during the guaranty-warranty period
shall be repaired by Contractor at no additional expense to Owner, including the complete
restoration of all plantings, paving, or other improvements of any kind, damaged as a
result thereof.
1.7 PROTECTION OF WORK AND PROPERTY
A. Contractor shall be liable for any damage resulting from its operations, to existing
buildings, equipment, piping, pipe coverings, electrical systems, sewers, sidewalks, roads,
grounds, landscaping, or structure of any kind, occurring during the course of its work,
whether through negligence or otherwise. Such damaged property shall be replaced or
repaired by Contractor at its own expense in a manner satisfactory to Owner, which repair
or replacement shall be a condition precedent to Owner's obligation to make final payment
under the Contract.
B. Contractor shall be responsible for damage to any work, completed or otherwise covered
by this specification before final acceptance of the work. Contractor shall securely cover all
openings into the system (i.e. unfinished pipelines) and cover all apparatus, equipment,
and appliances, both before and after being set in place to prevent obstructions in the
pipes and the breakage, misuse, or disfigurement of the apparatus, equipment, or
appliance.
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C. Contractor shall adequately protect adjacent property as provided by law and the Contract
Documents.
1.8 SUPERVISION
A. Contractor shall at all times have a competent superintendent acceptable to the Owner;
and any necessary assistants, on the site of the work to insure complete compliance with
the "Contract Documents".
B. The superintendent shall represent Contractor and all directions given to him shall be as
binding as if given to Contractor.
1.9 SUBMITTALS
A. Within seven calendar days of the award of the contract, Contractor shall submit to Owner
three copies of a materials list complete with manufacturers' names, and model numbers
covering all material to be furnished under these specifications with three copies of
descriptive literature on all items listed on the material list. Items to be covered are as
follows.
1. pipe;
2. solvent welded and ring gasket joint fittings;
3. brass and bronze fittings;
4. gate valves;
5. valve boxes;
6. sprinklers;
7. remote control valves;
8. wire and connectors;
9. pump and controls.
C. All materials shall be those specified herein and approved by Owner. Substitutions must
be approved in writing by Owner. No work shall be commenced prior to such approval.
C. Contractor shall furnish the Owner with two individually bound manuals detailing operation
and maintenance requirements for all components installed in the irrigation system. Each
manual shall include the following items:
1. index sheet stating Contractor's name, address, and telephone number;
2. duration and calendar dates of warranty period;
3. materials list including manufacturers' names, make and model numbers, name,
address, and telephone number of manufacturers' representatives;
4. spare parts list;
5. detailed operation and maintenance instructions for all equipment.
D. Contractor shall furnish the Owner with a signed and dated check list prior to the final
review of the work. The check list shall include the following items, each of which shall be
fully detailed with names and dates:
1. permits;
2. material list approvals;
3. leakage tests;
4. record drawings (as-built);
5. operation and maintenance manuals;
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6. manufacturers' warranties;
7. Contractor's guarantees.
1.11 RECORD DRAWINGS
A. Owner shall furnish Contractor with a copy of Irrigation Plane drawing file containing the
system design for the purpose of having Contractor produce prints for field work and for
record keeping during construction. One set of prints shall be designated as a record set.
B. Immediately upon installation of any piping, valves, wiring, splices, sprinklers, etc., in loca-
tions other than shown on the original drawings or of sizes other than indicated, Contractor
shall clearly indicate such changes on the record set of prints. Location of changes shall
be indicated by dimensions from two permanent points of reference. Entries shall be made
on a daily basis. All record prints shall be neat and subject to the approval of Owner.
C. Contractor shall indicate on the record prints the location of all wire splices, original or due
to repair, that are installed underground in a location other than next to a satellite controller
pedestal, remote control valve box, power source, or connection to a valve in head
sprinkler.
D. The record prints shall also serve as work progress sheets. Contractor shall make neat
and legible notations thereon daily as the work proceeds, showing the work as actually
installed. Record prints shall be available at all times for review and shall be kept in a
location designated by Owner.
E. If in the opinion of Owner the as-built information is not being properly recorded,
construction may be stopped until the proper information has been recorded. Any such
stoppage of the work by Owner shall not extend the time for completion of the contract.
F. Before final inspection and approval, Contractor shall deliver a final drafted copy of the
drawing file or a reproducible print of that file, plus one set of prints generated from that
file, incorporating all changes noted on the work copies and all notes made during
construction.
1.12 CERTIFICATES OF PAYMENT - NOTICE OF COMPLETION
A. The completion of the contract will be accepted and the Notice of Completion recorded
only when the entire Project is complete to the satisfaction of Owner. Completion of
contract implies that all intended areas of the project are irrigated as shown on the
drawings, the irrigation system and pumping plant operate automatically as intended,
operations and maintenance manuals have been delivered to the Owner, and operator
training has been completed.
B. No certificate issued or payment made to Contractor shall be construed or interpreted as
an acceptance of any work or materials not in accordance with this contract.
C. Partial or complete occupancy of the work by Owner shall not be construed or interpreted
as an acceptance of any work or materials not in accordance with this contract.
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D. The making and acceptance of the final payment shall constitute a waiver of all claims by
Owner, other than those arising from unsettled liens, unsettled claims previously made in
writing, from faulty work appearing after final payment, or from requirements of the
specifications, and of all claims by Contractor, except those previously made in writing and
still unsettled.
1.13 MATERIALS AND EQUIPMENT FURNISHED BY OTHERS
A. In the event the scope of work includes installation of materials or equipment furnished by
others, it shall be the responsibility of Contractor to examine the items so provided and
thereupon handle, store, and install the items with such skill and care as to insure
satisfactory completion of the Project.
B. Loss or damage due to acts of Contractor shall be charged to the account of Contractor
and deducted from moneys due under this Agreement.
1.14 CONTRACTOR AS AN INDEPENDENT CONTRACTOR
A. Contractor is an independent contractor and shall, at his sole cost and expense, and
without increase in the Contract Price, comply with all laws, rules, ordinances, and regu-
lations of all governing bodies having jurisdiction over the work; obtain all necessary
permits and licenses therefore; pay all manufacturer's taxes, sales taxes, use taxes, pro-
cessing taxes, and all federal and state taxes; provide liability insurance protecting it and
the Owner from all risks and perils usually inherent in work of the kind and nature
contemplated hereby; make appropriate provisions for withholding taxes for its employees
and contributions for Social Security, Worker's Compensation and unemployment in-
surance benefits which are measured by wages, salaries, or other remuneration paid to
Contractor's employees, whether levied under existing or subsequently enacted laws,
rules, or regulations. Contractor, upon request, shall furnish evidence satisfactory to
Owner that any or all of the foregoing obligations have been fulfilled.
1.15 COMPENSATION FOR ADDITIONS AND DELETIONS
A. Minor additions to or deletions from the project will be reimbursed to Contractor based
upon the unit prices listed on the material take-off accompanying the Bid Form.
B. Compensation for major additions to the project involving main pipelines, water services,
electrical services, sizable additions to area of coverage, etc., will be determined on a time
and material basis.
C. All changes, deletions, and additions shall be approved in advance and in writing by
Owner prior to incorporation of said change.
1.16 CLEAN-UP OF WORK SITE
A. Contractor shall, during the course of construction remove all waste materials from the site
recurrently as is necessary to maintain the site in a clean and orderly condition-.
B. Upon completion of the work under this contract, Contractor shall remove from the work
site all temporary structures, debris, and waste due to his operation and clean all surfaces,
equipment, etc., relative to the performance of this contract.
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D. If Contractor fails to perform a clean-up function within forty-eight hours after notification
by Owner to do so, Owner may proceed with the clean-up function as he deems necessary
and in the manner deemed most expedient, and all costs thereof shall be at the sole
expense of Contractor, and shall be deducted from moneys due under this contract.
1.17 INSPECTIONS
A. The following inspections shall be made by Owner during construction.
1. Pressure and leakage test of the piping system. Test to be conducted by Contractor.
2. Trench depth, change of depth, thrust blocking of pipe lines.
3. Finished grade of sprinklers and valve boxes.
4. Restoration of grades upon completion of installation.
5. Test of manual and automatic operation of all equipment.
B. All tests and inspections must be passed satisfactorily before final acceptance of the
system by Owner.
C. Some tests and inspections may be waived at the discretion of Owner. Waiver of tests
and inspections shall be permitted upon written notification by Owner.
D. Contractor shall remain responsible for all work and proper function of all system
components whether tested, inspected, or not.
1.18 POWER SOURCES
A. Contractor shall be responsible for electrical permitting for his work where required by
local ordinances.
2-MATERIAL
Materials shall be purchased from John Deere Landscapes.
2.1 PIPE AND FITTINGS
A. Material Source and Quality: Use only new materials throughout. Use only those
cleaners, solvents, primers, lubricants, and sealants specified herein and/or accepted and
specified by the pipe and fitting manufacturers.
B. Solvent Weld Joint Pipe: All plastic pipe shall be PVC 1120, Class 200, SDR 21, solvent
weld joint, and be in accordance with the latest revision of ASTM Standard 2241. The pipe
shall be supplied in twenty foot lengths. One end shall have an integral molded socket
conforming to the outside diameter of the pipe.
C. Above Ground Pipe: All pipe installed in an exposed location, regardless of size, shall be
Type K copper water tube.
D. Solvent Weld Fittings: Meeting or exceeding the requirements set forth in ASTM D-2466,
Polyvinyl chloride Schedule 40 Socket Type Pipe Fittings.
2.2 SPRINKLERS
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A. Turf Rotors
B. Spray Sprinklers
C. Landscape Drip/Xerigation
2.3 VALVES
A. Bronze Body, Threaded, Manual Valves: Isolation valves shall be Hammond model and
size as noted on the drawing.
B. Valve Boxes: Valve boxes are to be high impact plastic as manufactured by Carson
Brooks, or equal. 'Economy' grade boxes are not acceptable.
C. Quick Coupling Valves
D. Remote Control Valve
E. Backflow Preventor.
1. The backflow preventor shall be a reduced pressure zone unit, meeting or exceeding
the requirements for flow rates and head loss of FCCCHR at U.S.C., ASSE Standard
1013, ANSI/AWWA C511-89, IAPMO (UPC), and CSA B64.4.
2. Body shall be bronze meeting ASTM Standard B584-89. Internal parts shall be made
from corrosion resistant materials.
3. The unit shall be equipped at the inlet and outlet with ball valves and unions.
4. The backflow preventor shall be Wilkins or Febco model and size as indicated on
drawing.
2.4 CONTROL SYSTEM
A. Irrigation Controller
B. Rain Sensor
2.5 WIRING
A. 24 Volt Valve Wire: The 24 volt valve control wire shall be copper type OF irrigation
control wire. 14/2 twisted 2 wire red/blue
B. Wire Splices
1. Valve control wire, 14 AWG, shall be spliced using 3M Corporation model DBY or
DBR direct burial splice kits.
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2. Power wire, 120/240 vac, shall be spliced using 3M Corporation model DBY-6 or DBR-
6 direct burial splice kits.
3 - EXECUTION
3.1 PIPE AND FITTINGS
A. Pipe Sizes
1. Contractor will follow pipe sizing as shown on the drawings. Changes in size and
points of interconnections must be approved by Owner. Improper changes in size and
points of interconnections may result in poor sprinkler performance or excessive water
hammer.
C. Above Ground Pipe: All copper pipe shall be fitted with solder joints and/or solder x
threaded adapters.
D. Threaded Fittings .
1. All threaded fittings shall be made using Teflon tape.
2. Plastic threaded fittings shall be made using hand pressure only. Threaded plastic
assemblies made using wrenches will be rejected.
3. Metal pipe threaded fittings shall be made using Teflon tape or paste and wrench
pressure.
E. Solvent Welding
1. All solvent welding of pipe and fittings shall be in accordance with their manufacturer's
recommendations. Color tinted primer and clear solvent must be used at all joints.
2. All solvent welded joints must remain undisturbed for at least 15 minutes, and not
subjected to internal nor external pressure for at least one hour.
3. Contractor shall familiarize himself and his workers with proper solvent welding
technique as outlined below.
a. Cut pipe as square as possible using proper pipe cutting tools.
b. Deburr the cut end, both inside and outside surfaces using a deburring tool or
knife.
c. Clean the surfaces to be joined using a dry towel and/or sandpaper.
d. Using a natural bristle brush apply primer to both of the mating surfaces, ensur-
ing that all surface is covered liberally.
e. Before the primer dries apply solvent liberally to the pipe, once around and to a
depth exceeding the socket depth.
f. Apply a light coat of solvent around the entire depth of the socket.
g. Apply a second liberal coat of solvent on the pipe.
h. Insert the pipe into the socket to its full depth and rotate one quarter turn.
i. Hold joint together for at least 15 seconds.
j. Wipe excess solvent from the joint before it hardens.
9
k. Do not allow a bead of solvent to harden at the exterior corner between the pipe
and the fitting.
I. Notes regarding solvent welding:
m. Do not solvent weld when the surfaces are wet with water.
n. The solvent, primer, pipe, and fittings should be at the same temperature.
o. Use solvent and primer appropriate to the pipe size and the temperature.
p. Discard outdated or obviously contaminated solvent and primer.
F. Trench Installation
1. All mainline pipe shall have a minimum of 18" of cover. All lateral line pipe shall have a
minimum of 12" of cover.
2. Depth changes shall be accomplished by sloping the pipe or by using 45 degree
fittings.
3. The minimum trench width for pipe sized shall be six inches (4").
4. Blocking should not be used to change pipe grade or to intermittently support pipe
across excavated sections. Do not lay pipe so that local 'low spots' occur that will not
allow the water to drain and introduce possible freeze damage in the winter.
5. Pipe shall be laid in open trenches so that it snakes back and forth through the trench
to allow for expansion and contraction.
6. At the end of each work day, the Contractor shall cover the open end of the pipe so as
to prevent silt, debris, or small animals from entering the pipe. Open ends shall be
covered with a ten (10) mil plastic held securely in place with tape.
G. Contractor is responsible for disposal of uncovered rock and debris resulting from his
work.
H. Rock Excavation: Contractor shall be compensated for trenching through rock according
to a previously agreed upon price. Owner shall be notified immediately by Contractor when
normal open trench technique is not possible due to rock obstructions.
1. The initial backfill in contact with the pipe and immediately surrounding it shall be of
fine-grained material free from rocks, stones, or clods greater than approximately 3/4"
diameter and earth clods greater than approximately 2" diameter. The back-fill shall
be tamped in layers not to exceed 6" lift and compacted firmly around the pipe and up
to at least 6" above the top of the pipe. Backfill shall be compacted to 95% standard
proctor density. The back-fill material shall be sufficiently damp to permit thorough
compaction under and on each side of the.pipe to provide support, free from voids.
Care should be taken to avoid deforming, displacing, or damaging the pipe during this
phase of the operation.
2. The final back-fill shall be placed and spread in approximately uniform layers in such a
manner as to fill the trench completely so that there will be no unfilled spaces under or
around rocks or lumps of earth in the back-fill. Final back-fill shall be free of large
rocks, frozen clods and other debris greater than 3" in diameter. Final back-fill shall be
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mechanically tamped to 95% standard proctor density and finished with grade.
Mounding of final back-fill in anticipation of natural settling is not acceptable.
3. Backfill excavations promptly following installation of irrigation sleeves. Compact
material under sleeve haunches and bring backfill evenly up on both sides. Place and
compact initial backfill of satisfactory soil material, free of particles larger than 1 inch, in
layers no more than 4 inches in loose depth. Compact each layer with a hand-
operated tamper. Place and compact final backfill of satisfactory soil material to final
subgrade.
4. Compact each layer to at least 95 percent of maximum dry density in accordance with
ASTM D698. Each layer shall be thoroughly tamped before placement of the
successive layer. The top 12 inches of backfill shall be compacted to at least 98
percent of maximum dry density. Owner's geotechnical testing service shall be notified
of the schedule for installation of irrigation sleeves in order to provide random testing of
the backfilling and compaction.
5. If settling occurs, the Contractor shall remove finished surfacing, backfill with additional
approved material, compact, and reconstruct surfacing.
K. Flushing and Testing
1. Every effort must be made to prevent soil, sand, and other construction debris from
entering the pipe. Mainline pipes must be thoroughly flushed with water prior to
opening lateral isolation valves. Lateral pipes must be flushed with water vented
through drains or sprinklers with the internal components removed. Contractor is
responsible for the effects of construction debris in the pipelines on the irrigation
equipment.
2. Contractor is responsible for pressure and leak testing the pipe network. Owner must
be notified 24 hours in advance of a test. Tests may be applied to individual sections
of the pipe network.
3. Test is to be conducted with pipe filled with water and all air expelled.
4. Test pressure is to be available line pressure.
5. Pressure test duration is to be 1 hour. Pressure must not drop more than 5 psi over
the duration of the test.
3.2 SPRINKLERS
A. Set all sprinkler heads perpendicular to finished grades with the top of the sprinkler at
finished grade.
3.3 VALVES
A. Bronze body, threaded, manual valves not associated with an electric remote control valve
shall be installed below a 6" round valve box with 4" sleeving.
11
B. Remote control valve assemblies shall be installed as shown on the detail drawing.
3.4 VALVE BOXES
A. Valve boxes shall be installed with the top flush with finished grade. Rectangular boxes
shall be supported on block, brick, or pressure treated lumber. Excavation for the box shall
be deep enough to accommodate 3" of gravel below the valve assembly, the valve
assembly, support blocks, and valve box. There must be a minimum of 1" clearance
between the bottom of the valve assembly and the top of the gravel bed.
B. Round valve boxes are to be supported by plastic sleeving. Sleeve is to be notched to fit
around the pipe and shall rest on a brick pad below the pipe. Sleeve must not rest on the
pipe.
3.5 CONTROL SYSTEM
A. Install irrigation controller at location to be determined. Valve wires to be carried in PVC
conduit from trench to controller.
B. Install rain switch in location to be determined. Location is to be exposed to rain, but
protected from vandalism. Connect to controller with two 14 gauge wires installed in PVC
conduit.
3.6 WIRING
A. 24 Volt Valve Wire
1. One individual valve control wire shall be run from the controller to each valve, no
matter how many valves are controlled per station. As many white common wires as
necessary shall connect all of the valves controlled by a single satellite.
2. Provide an expansion coil within three feet of each wire splice or connection and at
each change of direction. Each expansion coil shall be formed by wrapping at least
six turns of wire around a two inch diameter pipe, then removing the pipe.
3. Install valve wire in trenches wherever possible.
3.7 GROUNDING
1. It is the responsibility of Contractor to provide surge protection for all electrical
equipment installed by him in relation to the irrigation contract.
3.7 PUMPING SYSTEM
1. Construct the point of connection as shown on the drawing.
2. Motor control cabinet to be mounted adjacent to the pump enclosure on wood or steel
supports. Interconnect the motor control cabinet to the pump enclosure with PVC conduit.
12
Section E General Conditions
1. Contractor shall have five (5) years of experience which is comparable in type and scope to this
project.
2. All work shall take place between the hours of 7:00 a.m. and 3:30 p.m. Monday through Friday
unless otherwise approved in writing by the Village.
3. The project will be done on consecutive work days until completed, delays only to inclement
weather.
4. Contractor is required to obtain all necessary permits from the Village of Oak Brook, and schedule
required inspections through Community Development. All Village permit fees will be waived.
5. The contractor shall supply to the Village, phone numbers where he/she can be reached after
normal working hours.
6. The contractor must submit with the bid proposal five (5) references, names and phone numbers
of similar projects completed within the last two (2) years.
7. The contractor must submit all manufacturers' literature on all materials that will be used on this
project, including M.S.D.S. (Material Safety Data Sheets) prior to any work beginning.
8. A storage location for supplies, ladders and scaffolding shall be mutually agreed upon between
the Village and the contractor before any material is stored on site. Deliver material with
manufacturers labels intact and legible, store material on raised platforms and cover material with
protective covering.
9. Before work is started, deliver to the job site sufficient material to complete the project.
10.If a dumpster is required, the location of the dumpster placement shall be mutually agreed upon
between the Village and the contractor.
11.AII ladders and scaffolding shall be maintained during the course of this project and shall be
secured at the end of each workday.
12.Provide barricades to ensure that falling debris will not injure anyone, and to prevent public
access to the work area at all times. Yellow "CAUTION" tape will be placed below the immediate
work areas of laborers and scaffolds to warn the public of men working overhead.
13.At all times the work and storage areas shall be kept in a clean, orderly, and a picked up manner,
to prevent debris from blowing. Clean adjoining streets and immediate vicinity at the end of each
work day. Sidewalks, windowsills, roofs and other work areas will be broom swept to remove all
debris. Daily material and debris not placed into dumpster will be removed from the site.
14.Upon completion of the project the work area shall be cleaned. All debris and remaining material
and supplies shall be removed from the jobsite, including the dumpster within 72 hours of
completion.
1
Section F Statement of Contractor's Qualifications
All questions must be answered and the data given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Contractor may submit any additional information he or she desires.
1. Name of Contractor: C`(\ J QQ1 i an 1 (1 C
2. Permanent main office address: .)-0 ) ka\ Cc z b C-J ) toc.onczc. �2),--)c I-L
60G IL
3. When organized: M-a ` 1,9, I ,c)
4. If a corporation, where incorporated: o S
5. How many years have you been engaged in the contracting business under your
present firm or trade name: e PL2-)
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion) 1\ 0'(.
7. General character of work performed by your company: 2223 Pr T Co'01
8. Have you ever defaulted on a contract: jJ C)
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone#for each.
10. List your major equipment available for this contract \)e,( rnee? (_Mti6
T-erck P } Ve2_.MccfL (30(2:( r
M4,, dr.\ n e
11. Experience in work similar in importance to this project:
S q ez. E-1 eP9 ua aTe._ ( �1�Z n b 2 i S cn C.rivrt-e 2 Ei AM IpTb 'TY J1
S O F' et 1 ek c U s (�J c(R 6 'i e `( d=cis
12. Background and experience of the principal members of your organization,
including the officers. `,Jo�k 4 g 't r� 'One_ •r2.2_,5 A-t bus Hess
FG g_ U v et ..S ea2�
13. Credit available: 100 0OC)
14. Bank reference: T CF B pn,\
Page 1
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook: \feS
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Contractor's Qualifications.
DOW r c- ) 7'N"
DATED at G ate►ve , Illinois this l3 day of , 2014.
I .
By: 2-CS(dr 2vv't-
Title
STATE OF ILLINOIS )
) SS.
COUNTY OF )
(4a l F o rn P 2S7 C5) being duly sworn deposes and says that he is the
P 2es; a c ■f of Mo-(u 2e12.fSn c cn z n e- and that the answers to the
foregoing questions and all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this '31-1/41-day of (r1P�r i 2C�� L
2014. /
OFFICIAL SEAL
, ROBERT S SPADONI No ;ry Public
NOTARY PUBLIC-STATE OF ILLINOIS
MY COMMISSION EXPIRES:09129/14
Page 2
Section G References
Bidder shall supply the following information listing at least five customers for which the
bidder has supplied a similar type of commodities, service, or construction.
1. Company Name: GCLc.GC) 4- (Ze `i O
S5
Address: ( S 5O Heck-T- A2`�Le-fi( f L b O 14-3
Phone #: Cl 0 ) — 1
Contact: () p-22 i O
V pp
2. Company Name: BR._e.r — C��2 l� P nAS C41,p 1 my
Address: f SOOO L \ Cock_ 2-0 l , 14 C MC9 6(e■ ,i (_ 6 O k 1
Phone #: C� CA) 3
Contact: Ku (Zi CYN Q(?`% C\
3. Company Name: �Clak% bc.A 1 d ee_.N rt fl C
Address: �100J S i 5L ) (Z0( 1 ns (Y`eac)c)Las -60c0�
Phone #: (V1-(c1'
Contact: C i`r)Pc ar1
4. Company Name: 5■ ConS 12vc-1( or' A) 1 \a e2' Cop
Address: 63g, S . �Unnc��e f 'Jc, d0 1.2_6
Phone #: Ct.3 0) 1 5g - 0 MO
Contact: N 2 , pc_`re.p
5. Company Name: P 0-G - I Li, (-L C,
Address: - H l_nre2.nciiS� D2, � Sv 11C_ (6°jO �-
-T �s�
Phone #: C� O F\ 6
Contact: G-eo
Page 1
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
Butler Government Center Irrigation System Installation - Phase I
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid-rigging or bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-
42.1-1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
,( Corporation Partnership Individual
Firm Name: (Y} 0-2_ ' -(LZ t 5 A-!co 4/1 ` T--- fl C
Address: )-0 t CcD( CO 2-
City, State, ZIP: 0 fl C 2d v e I r-(- 60 1 1
Signature:
‘''' -,..--.
/
Name Printed: l _cs,rj b ( &® m a(2-S )c_ G
Title: 1 e__ •S 1 e-/1.T
Telephone:(,3C)910 - c)2_3 1 Date: v-- 13 —I ll
Page 1
ATT- T:
`/
SUBSCRIBED AND SWORN TO
before me this ( 1tM day
of (`n :1.. , 20.11-1
PeRic--1/4_1(
Notary Publifi
OFFICIAL SEAL
ROBERT S SPADONI
MY COMMISSION EXPIRES 0W29/114
Page 2
Section 1 Contract
Butler Government Center Irrigation System Installation - Phase I
1. THIS AGREEMENT, made and concluded this J day of AMI44, 2014,
between the Village of Oak Brook, a municipal corporation, acting by and through
its President and Board of Trustees, known as VILLAGE, and 1 T5 . 1 i-f-Icier ors
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. And it is also understood and agreed,that the etAtire Bid Package hereto attached,
approved by the VILLAGE this )3" day of 1\Lk9 - , 2014, are all essential
documents of this contract and are a part hereof.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
ATTEST: VILLAGE OF OAK BROOK
/ ( i IA"' / I/ 9 ‘ -di'
zz
By
Village Clerk Village President
ATTEST:
fnae-_s I-¢..Q1 P=Ti 0r.t 17.( C
Corporate Wile
/4_,L2_,_c:„. By / / /
Secretary Con .cto
Page 1
Partners doing Business under (If a Co-Partnership)
the firm name of
Party of the Second Part (If an Individual)
Party of the Second Part
Page 2
SEXUAL HARASSMENT CERTIFICATE
[\PR-N s�22-\t R i,on ( _fly hereinafter referred to as "Contractor"
having submitte'&a bid/proposal for s 2QJ i i a ( to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, reby certifies that said Contractor has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4)
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
/ /
By: •
Auth•rize Agen of Contractor
Subscribed and sworn to
before me this 1 afi --day
of P-7 , 20 f
PC3-Qi ---0— C-\ -- F^A
Notary Public
OFFICIAL SEAL
ROBERT S SPADONI
NOTARY PUBLIC-STATE OF ILLINOIS
MY COMMISSION EXPIRES:09/29/14
Page 3
CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
(" , having executed a contract for IQQ s 41- with
the VILEAGE, hereby certifies that said contractor is not barred `from executing said
contract as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720 of
the Illinois Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/Witne • Contrac •�
By: B : Rr' o m> i co
Y Y
Name of Contractor's Executing
Officer
Title: S C QcT Title: e(2-eS i enT-
Title of Contractor's Executing
Officer
Subscribed and Sworn to
before me this 131 day
of (`1\ 'I , 20111 .
PrPie . My Commission Expires: a- I
Notary Public 1'
-SEAL-
OFFICIAL SEAL
ROBERT S SPADONI
NOTARY PUBLIC-STATE OF ILLINOIS
MY COMMISSION EXPIRES:09129114
Page 4
PREVAILING WAGE AFFIDAVIT
I, ( cj �c Fc) Pr\ ‘ CO (name of signatory), on oath hereby state
and certify that (442_ 1-22.3A-T cc^ In C- (name of Contractor), pursuant to
a Contract dated , 2014, with the Village of Oak Brook for the
L9 2%S a TI o n Project, has complied and will comply with all laws,
including those relating to the employment of labor, the payment of the current general
prevailing rate of hourly wages for each craft or type of worker or mechanic needed to
execute the Contract or perform such work, and also the current general prevailing rate
for legal holiday and overtime work, as ascertained by the Illinois Department of Labor
for DuPage County, Illinois, and those prevailing rates are paid and shall be paid for
each craft or type of worker or mechanic needed to execute the aforesaid Contract or to
perform such work. 1'\ QS. tQ2a A-C I c , C C (name of Contractor) has
also complied and will comply with all record keeping requirements established in the
Prevailing Wage Act (820 ILCS 130/0.01, et seq.
CONTRACTOR:
By:
Title: t Q..cS I I?eN_1
SUBSCRIBED AND SWORN TO BEFORE
M THIS _Oa-I�AY F MP- , 2014
NOTARY PUBLIC
OFFICIAL SEAL
ROBERT S SPADONI
NOTARY PUBLIC-STATE OF ILLINOIS
MY COMMISSION EXPIRES:09129/14
Page 5
CERTIFICATION OF PAYROLL RECORDS
I, RO (F u ' - I-Co (name of person executing this certificate), do hereby
certify that I am the duly qualified and acting {)2es t cl ei . 1 (title) for
c`\F.as L.2.rA .4=-i,orN III t-\c-- , (name of contractor) and, as such, am authorized to certify
payroll' records as true and accurate for such company in accordance with the
requirements of Section 5 of the Prevailing Wage Act (820 ILCS 130/5) (the "Act").
I do hereby further certify that the following document is a true and accurate copy
of the records of all laborers, mechanics, and other workers employed by
p-.pfi5 Toe 0--(c,01 -LT<<. (name of contractor) on the ..�Q22 P.-i Lun Project (the "Project")
forte Village of Oak Brook (the "Village"), includRig each such worker's name,
address, telephone number, social security number, classification or classifications; and
the hourly wages paid in each pay period, hours worked each day, and the starting and
ending times of work each day for each such worker on such Project.
I do hereby further certify that the hourly rate paid to each worker is not less than
the general prevailing rate of hourly wages required by the Act, and that
M P25 TQ-t.;,SArb, 7-1-_11C- (name of contractor), and I on behalf of such
contractor,Jare fully aware that filing a certified payroll that we know to be false is a
Class B misdemeanor. I further certify that upon two (2) business days' notice, if
requested, we and any subcontractor hired by us shall make available for inspection the
records required in the Act to the District, its officers and agents, and to the Director of
Labor, his deputies and agents, at reasonable hours at a location within the State of
Illinois.
Date: MP- y 13 , 2014
Mo-2-5 .2 7'I(aN nC.
(N.. eofCo , • )
ignat/ -) �" —
(2o 7\ Fo f (\ ► cO
(Printed Name)
P2'esrd-c,A.T
(Title)
Subscribed and sworn to before me
this j3fWday of P\ --y , 2014. OFFICIAL SEAL
ROBERT S SPADONI
,l_i , I,.s11 NOTARY PUBLIC•STATE Of ILLINOIS
Notary Public MY COMMISSION EXPIRES;09129/14
Page 6
Section J Contract Bond
Butler Government Center Irrigation System Installation - Phase I
Bond# 93 CL T698 1
Subject to Adjustment
Based on
Final Contract Price
We, MARS IRRIGATION INC as PRINCIPAL,
and STATE FARM FIRE AND CASUALTY COMPANY , as SURETY, are
held and firmly bound unto the Village of Oak Brook (hereafter referred to as"VILLAGE)
in the penal sum of THIRTY EIGHT THOUSAND & No/10Dollars ($ 38,000.00 ),
lawful money of the United States, well and truly to be paid unto said VILLAGE, for the
payment of which we bind ourselves, our heirs, executors, administrators, successors,
jointly to pay to VILLAGE this sum under the conditions of this instrument.
WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the
said Principal has entered into a written contract with the Village acting through its
awarding authority for the above stated project, which contract is hereby referred to and
made a part hereof, as if written herein at length, and whereby the said Principal has
promised and agreed to perform said work in accordance with the terms of said contract,
including, but not limited to the term requiring the payment at the prevailing rate of hourly
wages, and has promised to pay all sums of money due for any labor, materials,
apparatus, fixtures or machinery furnished to such Principal for the purpose of performing
such work and has further agreed to pay all direct and indirect damages to any person,
firm, company, or corporation suffered or sustained on account of the performance of
such work during the time thereof and until such work is completed and accepted, except
as modified by the Guarantee section of the Bid; and has further agreed that this bond
shall insure to the benefit of any person, firm, company or corporation, to whom any
money may be due from the Principal, subcontractor or otherwise, for any such labor,
materials, apparatus, fixtures or machinery so furnished and that suit may be maintained
on such bond by any such person, firm, company, or corporation, for the recovery of any
such money.
NOW, THEREFORE, if the said Principal shall well and truly perform said work in
accordance with the terms of said contract, and shall pay all sums of money due or to
become due for any labor, materials, apparatus, fixtures or machinery furnished to him for
the purpose of performing such work, and shall commence and complete the work within
the time prescribed in said contract, and shall pay and discharge all damages, direct and
Page 7
indirect, that may be suffered or sustained on account of such work during the time of the
performance thereof and until the said work shall have been accepted, and shall hold
VILLAGE harmless on account of any such damages and shall in all respects fully and
faithfully comply with all the provisions, conditions, and requirements of said contract,
then this obligation to be void;otherwise to remain in full force and effect.
IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused
this instrument to be signed by their respective officers this 15TH day of AUGUST ,
galt, 2014.
PRINCIPAL
MARS IRRIGATIO INC
( .•mpany j7-) (Company Name)
By: '��0,...41,_ , _ J BY:
( ignat ) ' (Signature)
(Title) (Title)
(If PRINCIPAL is a joint venture of two or more contractors, the company names and
authorized signatures of each contractor must be affixed.)
SURETY
STATE FARM FIRE AND CASUALTY COMPANY
BY ,. __A/
(Name of Surety) (Signa ure o` ttorney/ Fact)
Page 8
1
State of Illinois
County of MC LEAN)) SS.
I, SUZANNE M ROBERTSON:1 Notary Public in and for said county, do hereby certify
that PERRY TRACY (names of individuals signing on
behalf of Principal and Surety) who are each personally known to me to be the same
persons whose names are subscribed to the foregoing instrument on behalf of
PRINCIPAL and SURETY, appeared before me this day in person and acknowledged
respectively, that they signed and delivered said instrument as their free and voluntary act
for the uses and purposes therein set forth.
Given under my hand and notarial seal this 15HT day of AUGUST 2014.
Notary ublic
My commission expires:
MARCH 12, 2017
OFFICIAL SEAL
Suzanne M.Robertson
NOTARY PUBLIC-STATE OF ILLINOIS
My Commission Expires March 1Z,2017
Page 9