R-1402 - 10/14/2014 - FIREWORKS - Resolutions Supporting Documents i
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AGENDA ITEM
Regular Board of Trustees Meeting
of
October 14,2014
SUBJECT: Award of Contract-2015 Independence Day Fireworks Display
FROM: Trey VanDyke, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: Program 816 -Open Fields($23,000)
RECOMMENDED MOTION: I move that the Village Manager be authorized to execute a
purchase order with Melrose Pyrotechnics, Kingsbury,IN in the amount of$23,000.00 for
the 2015 Independence Day Fireworks Display.
Background/History:
In 2013, the Village requested proposals from qualified vendors to provide a fireworks display at
the Village's Independence Day celebration (Taste of Oak Brook), Three firms responded to our
request and Melrose Pyrotechnics was selected, As part of the process, the Village secured the
option to use the selected vendor for 2014 and 2015 in Section Fifteen of the agreement.
Therefore, since the Village was pleased with the performance of Melrose Pyrotechnics for the
last two years, staff recommends exercising the option to retain Melrose Pyrotechnics for the
2015 fireworks display. Melrose Pyrotechnics has agreed to hold the price of $23,000.00 for
2015. This year's display will be on July 4, 2014 in conjunction with the Taste of Oak Brook.
Recommendation:
1 recommend that the Village Board authorize the Village Manager to execute a purchase order
with Melrose Pyrotechnics in the amount of$23,000.00 for the 2015 Independence Day
Fireworks Display.
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RESOLUTION 2014-FRWRK-AG-R-1402
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN OPTION TO RENEW
THE AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
MELROSE PYROTECHNICS FOR THE 2015 INDEPENDENCE DAY FIREWORKS DISPLAY
WHEREAS, on March 26, 2013, the Village awarded and entered into an agreement
("Agreement") with Melrose Pyrotechnics ("Melrose") for Melrose to conduct a July 3, 2013 fireworks
display for$23,000.00; and
WHEREAS, the Agreement provides the Village options to renew the Agreement for Melrose to
provide fireworks displays on July 3, 2014 and 2015 for the same price as in 2013; and
WHEREAS, the Village exercised its option for Melrose to provide the July 3, 2014 fireworks
display; and
WHEREAS, Melrose's 2013 and 2014 fireworks displays were done in a safe, efficient, and
professional manner; and
WHEREAS, the Village now desires to exercise its option to extend the Agreement for Melrose to
provide the Village's July 3, 2015 fireworks display("Option"); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to exercise its Option pursuant to the letter attached hereto as Exhibit A;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Option. The President and Board of Trustees hereby authorize the
Village to exercise its option to extend the Agreement for the Village's 2015 fireworks display.
Section 3: Authorization and Execution of the Option. The Village Manager shall be, and
hereby is, authorized to execute the Option letter in substantially the same form as attached hereto as
Exhibit A.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-FRWRK-AG-R-1402
Authorizing Execution of Option to Renew Agmt.
Page 2 of 3
APPROVED THIS 14th day of October, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of October, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
#33468160_v1
2
EXHIBIT A
Option Letter
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Village of
Oak Brook
1200 Oak Brook Road
Oak Brook,IL 60523-2255 October 15, 2014
Website
www.oak-brook.org
Administration
630.368.5000
FAX 630.368.5045 Mr. Robert Kerns
Community Director of Operations
Development Melrose Pyrotechnics
630.368.5101 P.O. Box 302
FAX 630.368.5128
Kingsbury, IN 46345
Engineering
Department Dear Mr. Kerns:
630.368.5130
FAX 630.368.5128 On March 26, 2013, the Village entered into a Fireworks Display
Fire Department Agreement ("Agreement") for Melrose Pyrotechnics, Inc. to provide
630.368.5200 the Village fireworks services. Pursuant to Section 15 of the
FAX 630.368.5251 Agreement, the Village has an option to renew the Agreement for
Police Department 2014 and 2015. This letter shall serve as the Village's written
630.368.8700 notice that the Village is exercising its option to renew the
FAX 630.368.8739 Agreement for 2015.
Public Works Accordingly, Village display
Department g y, the Villa a looks forward to the fireworks dis la that
630.368.5270 will be put on by Melrose Pyrotechnics, Inc. on July 3, 2015 (rain
FAX 630.368.5295 date July 4, 2015). If you have any questions, please do not
hesitate to contact me.
Oak Brook
Public Library Sincerely,
600 Oak Brook Road
Oak Brook,IL 60523-2200
630.368.7700
FAX 630.368.7704 Rick Ginex
Oak Brook Sports Core Village Manager
Bath&Tennis Club
700 Oak Brook Road
Oak Brook,IL 60523-4600
630.368.6420
FAX 630.368.6439
Golf Club
2606 York Road
Oak Brook,IL 60523-4602
630.368.6400
FAX 630.368.6419