R-1390 - 09/09/2014 - PEDESTRIAN ACCESS - Resolutions Supporting Documents ITEM 6.F.6)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
September 9,2014
SUBJECT: Award of Contract—Pedestrian Access Project GI
FROM: Mike Ihillihan, P.R. Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $126,000 from Hotel and Motel Fund; Structural
Improvements.
RECOMMENDED MOTION: I move that the Village Board award a contract to
Copenhaver Construction Inc., Gilberts, Illinois for the Pedestrian Access Project GI in the
amount of $119,686 and approve Resolution 2014-PED-ACCESS-CNSTRCT-1390, A
Resolution Approving and Authorizing the Award and Execution of a Construction
Contract with Copenhaver Construction For Project Cl of the Pedestrian Access Project.
Background/History:
A legal notice for the Pedestrian Access Project G1 Project was published in the Daily Herald
and placed on our website on August 8, 2014. Bid packages were picked-up by five (5)
companies. Four(4) sealed bids were opened on Wednesday, August 27, 2014.
Company Name Bid Amount
Copenhaver Construction, Inc. $119,686.00
D. Kersey Construction Co. $186,000.00
Kovolic Construction Co., Inc. $195,571.00
Alliance Contractors, Inc. $205.082.20
The Streetscape Committee has been formulating projects to improve pedestrian and bicycle
access to the Oakbrook Center. The objective of these projects is to eliminate gaps in current
safety pathways to facilitate safe and easy access to the Oakbrook Center from surrounding
hotels and commercial buildings. Several possible initiatives have been identified to address
approaches from the North, East, and South. The first project, in the vicinity of Spring Road and
Commerce Drive was recently completed, and the second project (B and C), near 16th Street and
_...._
Harger Road. Copenhaver Construction, Inc. was awarded the second project at the July 14,
2014 Board meeting.
This current project (G1) covers improvements on the south side of 22"d street on the Marriot
Hotel and Regency Towers properties. These entities have pledged $42,000 towards the project.
Improvements include sidewalks, pedestrian cross walks, and lighted guide bollards.
Staff received and reviewed references and is satisfied.
Recommendation:
That the Village Board award a contract to Copenhaver Construction Inc., Gilberts, Illinois, for
the Pedestrian Access Project GI in the amount of$119,686 and approve Resolution 2014-PED-
ACCESS-CNSTRCT-1390, A Resolution Approving and Authorizing the Award and Execution
of a Construction Contract with Copenhaver Construction For Project G1 of the Pedestrian
Access Project.
RESOLUTION 2014-PED-ACCESS-CNSTRCT-R-1390
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A
CONSTRUCTION CONTRACT WITH COPENHAVER CONSTRUCTION FOR PROJECT GI OF THE
PEDESTRIAN ACCESS PROJECT
WHEREAS, the Village desires to improve pedestrian and bicycle access to the Oakbrook Center
and the hotels, offices, businesses, universities, and residential developments located adjacent to or near
the Oakbrook Center through the implementation of 10 related infrastructure projects collectively known
as the Pedestrian Access Project; and
WHEREAS, as part of the Pedestrian Access Project, the Village solicited bids on August 8, 2014
to construct crosswalks, sidewalks, and lighted bollards on the south side 22nd Street on the Marriot Hotel
and Regency Towers properties ("Project"); and
WHEREAS, the Village received 4 bids for construction of the Project; and
WHEREAS, Copenhaver Construction was the lowest responsive and responsible bidder to
provide construction services for the Project in an amount not to exceed $119,686; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to award a construction contract to Copenhaver Construction for the Projects in substantially
the form attached hereto as Exhibit A ("Agreement");
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The purchase of construction services from Copenhaver
Construction to construct the Project in a total amount not to exceed $119,686 shall be, and is hereby,
approved.
Section 3: Authorization and Execution of Agreements. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement between the Village and
Copenhaver Construction after receipt of the final Agreement fully executed by Copenhaver Construction.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-PED-ACCESS-CNSTRCT-R-1390
Award of Contract to Copenhaver Construction
Page 2 of 3
APPROVED THIS 9th day of September, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 9th day of September, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
CONSTRUCTION CONTRACT
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