Agenda - 11/25/2014 - Board of Trustees
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, NOVEMBER 25, 2014
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Resolution of Appreciation – Todd Rusteberg
B. Presentation by Raj Lal
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 14, 2014
B. Regular Board of Trustees Meeting of November 11, 2014
C. Special Board of Trustees Meeting of November 12, 2014
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending November 20, 2014 - $1,024,296.00 Adler/
Manzo
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
October, 2014 - $2,850.00 (FY14 – YTD - $50,083.43)
2) Rathje Woodward, LLC - Legal Services – October, 2014 - $3,333.33 (FY14 – YTD -
$33,333.30)
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TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $320,081.35
3) DuPage Water Commission – December, 2014 - $359,811.46
4) Thomas Engineering Group – 2015 Water Main Design Services – Payout #1 - $45,889.14
5) J. Congdon Sewer – 2014 Water Main Project – Payout #5 & Final - $93,718.88
B. Approval of Payroll for Pay Period Ending November 8, 2014 - $714,983.97 Adler/
Manzo
C. Community Development Referrals - Costco Wholesale – 1901 22nd Street - Variation Moy
D. Authorization to Seek Bids or Proposals or Negotiate Contracts – NONE AT THIS TIME
E. Budget Adjustments
1) General Management - Administration – Transfer from Human Resources, Risk Management,
Purchasing and ITS to General Management Contract Services
Adler/
Manzo
2) Library – On-line Databases – Transfer from Tech Services, Reference, Youth Services to
eResources
Adler/
Manzo
F. Ordinances & Resolutions
1) RESOLUTION 2014-SR-PP-FP-EX-R-1418, A Resolution Approving the Final Plat for the
Second Resubdivision of Dana
Wolin
2) RESOLUTION 2014-GOLF-GREENS-LEASE-R-1420, A Resolution Approving and
Authorizing the Execution of an Amendment to the Fourth Modification to the Butler National
Target Greens Lease
Adler/
Baar
3) RESOLUTION 2014-FD-AID-IGA-R-1416, A Resolution Approving an Automatic Aid
Agreement By and Between the Village and the Village of Downers Grove
Baar/
Moy
4) RESOLUTION 2014-FD-MUTAID-AG-R-1417, A Resolution Approving an Addendum to the
Mutual Aid Box Alarm System Agreement
Baar/
Moy
G. Rejection of Bids - Golf Course Drainage Pipe Installation Adler/
Baar
H. Monthly Treasurer’s Report – October 31, 2014 & Major Fund Financial Adler/
Manzo
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS – NONE AT THIS TIME
9. UNFINISHED BUSINESS – NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE AT THIS TIME
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B. Ordinances & Resolutions
1) RESOLUTION 2014-IT-ALARMBD-AG-R-1421, A Resolution Approving and Authorizing an
Alarm Monitoring Agreement By and Between the Village of Oak Brook and Tyco Integrated
Security, LLC
Baar/
Yusuf
C. Risk Management Insurance Moy
D. Creation of an Audit/Finance Committee Discussion Adler
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) litigation matter pursuant to 2(c)(21) and 2(c)(11) of the Illinois Open
Meetings Act, respectively
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD
response (630) 990-2131 as soon as possible before the meeting date.
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