R-1417 - 11/25/2014 - FIRE DEPARTMENT - Resolutions Supporting Documents ITEM 6.F.4)
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AGENDA ITEM
Regular Board of Trustees Meeting
October 25,2014
SUBJECT: Mutual Aid Box Alarm System(MABAS)Illinois Contract Addendum
FROM: Barry Liss,Fire Chief
BUDGET SOURCE/BUDGET IMPACT: None
RECOMMENDED MOTION: I move that the Village Board approve the latest
addendum to our Mutual Aid Box Alarm System (MABAS) Master Agreement through
MABAS of Illinois, to assist in maintaining compliance with the Federal Emergency
Management Agency's (FEMA) recovery policy and eligibility requirements for disaster
relief,disaster mobilizations and associated financial reimbursements.
Background/History:
As a long standing member and partner of MABAS 12 and Illinois MABAS, from time to time,a
review and subsequent addendum to the original contract occurs. Currently, there are 1,175
MABAS members throughout the State of Illinois, all managed directly through Illinois
MABAS. The intent of this latest addendum is for establishing updated guidelines for recouping
and making whole communities who provide MABAS mutual aid at events which might be
prolonged in nature and provide mechanisms to donate the cost of services provided.
Additionally, the addendum satisfies eligibility requirements for noted FEMA Recovery Policy
#RP9523.6, which if applicable, aids in our obtaining federal disaster reimbursements following
the declaration of a disaster.
Recommendation:
That the above motion be presented to the board for approval.
/a"
RESOLUTION 2014-FD-MUTAID-AG-R-1417
A RESOLUTION APPROVING AN ADDENDUM TO THE
MUTUAL AID BOX ALARM SYSTEM AGREEMENT
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units
of local government to contract or otherwise associate among themselves in any manner not prohibited
by law or ordinance; and
WHEREAS, the "Intergovernmental Cooperation Act", 5 ILCS 220/1 et seq., provides that any
power or powers, privileges or authority exercised or which may be exercised by a unit of local
government may be exercised and enjoyed jointly with any other unit of local government; and
WHEREAS, Section 5 of the "Intergovernmental Cooperation Act", 5 ILCS 220/5, provides that
any one or more public agencies may contract with any one or more public agencies to perform any
governmental service, activity or undertaking which any of the public agencies entering into the contract is
authorized by law to perform, provided that such contract shall be authorized by the governing body of
each party to the contract; and
WHEREAS, the Village President and Board of Trustees have determined that it is in the best
interests of the Village to enter into an Addendum to the Mutual Aid Box Alarm System Agreement
("Addendum") to secure to the Village the benefits of mutual aid in fire protection, firefighting, rescue,
emergency medical services and other activities for the protection of life and property from an emergency
or disaster and to provide for communications procedures, training and other necessary functions to
further the provision of said protection of life and property from an emergency or disaster;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are incorporated into, and made a part of, this
Resolution as the findings of the Village President and Board of Trustees.
Section 2: Approval of the Addendum. The President and Board of Trustees hereby
approve the Addendum in substantially the same form as attached hereto as Exhibit A.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Addendum on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-FD-MUTAID-AG-R-1417
Mutual Aid Box Alarm System Agmt.
Page 2 of 3
APPROVED THIS 25th day of November, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 25th day of November, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2014-FD-MUTAID-AG-R-1417
Mutual Aid Box Alarm System Agmt.
Page 3 of 3
EXHIBIT A
ADDENDUM
#33462746_v1
MUTUAL AID BOX ALARM SYSTEM
FIRST ADDENDUM TO MABAS MASTER AGREEMENT
This First Addendum to the Mutual Aid Box Alarm System ("MABAS") Master
Agreement in the State of Illinois, last amended prior to 2000, is meant to incorporate in
its entirety the terms included within the Master Agreement except as specifically
changed herein. In the event there is a conflict between the terms and conditions of the
Master Agreement and this Addendum, this Addendum shall be controlling.
As the cost of lending mutual aid support has increased in recent times,
communities have determined it necessary to agree in advance on cost reimbursement
issues prior to the occurrence of an actual emergency. Mutual aid agreements such as
the MABAS Master Agreement have served as the foundation for navigating cost issues
and engaging in these agreements prior to the emergency avoid post-emergency
concerns on cost reimbursement.
SECTION FIVE—Compensation for Aid is amended to read as follows:
Equipment, personnel, and/or services provided to this Agreement
shall be at no charge to the party requesting aid for the first eight (8)
consecutive hours of aid provided to the Stricken Unit; however, any
expenses recoverable from third parties shall be equitably distributed
among responding parties. Day to day mutual aid should remain free of
charge and the administrative requirements of reimbursement make it
unfeasible to charge for day-to-day mutual aid. Nothing herein shall
operate to bar any recovery of funds from any state or federal agency
under any existing statute.
Any Aiding Unit is empowered to and may charge a Stricken Unit
for reimbursement for costs of equipment, personnel, and/or services
provided under this Agreement for terms of more than eight (8)
consecutive hours under the following terms and conditions:
7, The amount of charges assessed by an Aiding Unit to a Stricken
Unit may not exceed the amount necessary to make the Aiding
Unit whole and should only include costs that are non-routine in
nature.
2. The Aiding Unit must assess no more the "usual and customary"
charges for personnel costs pursuant to a collective bargaining
agreement, benefit ordinance or compensation policy.
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3. The fee structure for apparatus and equipment shall be based on
FEMA or OSFM rate schedules. If a particular piece of apparatus
or equipment is not listed within the FEMA / OSFM rate
schedules, a market rate for reimbursement shall be established.
4. In no event shall the amount assessed by an Aiding Unit to a
Stricken Unit exceed the amount of fees permitted to be assessed
under Illinois law.
5. Aiding Units must invoice the Stricken Unit within thirty (3Q) days
after the completion of the emergency; Once thirty(30)days pass.
the aid shall be considered to be a donation of service.
6. Mutual Aid and assessing costs for mutual aid cannot in any way
be conditioned upon any declaration of a federal disaster.
Member Units are encouraged to consider the adoption of internal
policies establishing procedures for cost reimbursement on MABAS mobilizations
pursuant to established MABAS procedures for collection and submission of
funds.
The Signatory below certifies that this First Addendum to the MABAS Master
Agreement has been adopted and approved by ordinance, resolution, or other manner
approved by law, a copy of which document is attached hereto.
Political Entity/Agency 'President/Mayor
ATTEST:
Date Clerk I Secretary
MABAS DIVISION:
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4(, REVIEW OF CONTRACTS
Awarding Agency: 1 Type of Contract:
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Department: Program/A -•unt Number:
Awarded Contract Price: :udgeted Amount:
Under $20,01 : N v $500,001 - $1,000,000
$20,00 a - $500,000 Over $1,000,000
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Village of Oak Brook I Approved by Board of Trustees- Date/Initials: