Agenda - 12/09/2014 - Board of Trustees
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, DECEMBER 9, 2014
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC HEARING – PROPOSED 2015 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the
Village of Oak Brook for the twelve-month calendar year commencing January 1, 2015 and ending
December 31, 2015. The Village welcomes your comments at the December 9, 2014 meeting on the
Proposed 2015 Municipal Budget.
4. CLOSE OF PUBLIC HEARING
5. PRESIDENT’S OPENING COMMENTS
A. Police Department Recognition
B. Saved by The Safety Belt Club Award Presentation
C. IRMA Presentation
4. RESIDENT/VISITOR COMMENT
6. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of November 11, 2014
B. Regular Board of Trustees Meeting of November 25, 2014
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
BOT AGENDA Page 1
A. Accounts Payable for Period Ending December 4, 2014 - $570,000.04 Adler/
Manzo
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – October, 2014 - $13,014.50 and November, 2014 -
$21,941.50 (The November Invoice includes the Legal Retainer for December, 2014 - $7,500)
(FY14 – YTD - $237,291.24)
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
November, 2014 - $1,548.81 (FY14 – YTD - $51,632.24)
3) Rathje Woodward, LLC - Legal Services - November, 2014 - $3,333.33 (FY14 – YTD -
$36,666.63)
TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $360,277.49
4) DuPage Convention & Visitors Bureau – Co-op Advertising - August 4th through November 4,
2014 - $68,558.80
5) Scott Harris and Morici, Figlioli and Associates – Settlement Payment per Agreement –
Approved by the BOT on 10/28/14 - $210,000.00
B. Approval of Payroll for Pay Period Ending November 22, 2014 - $716,257.72 Adler/
Manzo
C. Community Development Referrals – NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts – NONE AT THIS TIME
E. Budget Adjustments
1) Human Resources -Transfer from Consulting Services & Other Services – Transfer to Outside
Legal
Lalmalani
2) Human Resources – Transfer from Consulting Services – Transfer to Other Services Lalmalani
3) Public Works/Engineering – Transfer from Street Improvements – Transfer to Health Insurance
and Overtime
Wolin
4) Public Works – Transfer from Maintenance Services, Grounds – Transfer to Maintenance
Services, Signals
Wolin
5) Public Works/Engineering – Transfer from Engineering Services – Transfer to Liability
Insurance
Wolin
6) Public Works – Transfer from Water Operations & Maintenance – Transfer to Liability
Insurance, Maintenance/Distributions System & Health Care Insurance
Wolin
7) Sports Core – Transfer from Equipment Replacement – Transfer to Food Cost, Natural Gas,
Maintenance Building and Maintenance Other Equipment
Adler/
Baar
8) Sports Core – Transfer from Laundry/Cleaning, Natural Gas, and Postage – Transfer to
Electric, Laundry/Cleaning, and Maintenance Building
Adler/
Baar
9) Sports Core – Transfer from Swim Supplies, Chemicals, and Equipment Replacement –
Transfer to General Equipment, Maintenance Services, Maintenance Other Services, & Pool
Management Fees
Adler/
Baar
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10) Sports Core – Transfer from Food Cost, Beverage Cost, Maintenance Equipment, Paper
Products, & Salaries Seasonal – Transfer to Kitchen Supplies, Food Cost, Maintenance
Building, & Maintenance Other Equipment
Adler/
Baar
11) Sports Core – Transfer From Salaries Full-time, Salaries Full-time, Salaries/Commissions,
Salaries/Seasonal, and Salaries Full-time – Transfer to Salaries Full-time, Salaries Part-time,
and Salaries Seasonal
Adler/
Baar
F. Ordinances & Resolutions
1) RESOLUTION 2014-PG-LSCP-R-1422, A Resolution Approving the Purchase of Landscape
Maintenance Services
Wolin
2) RESOLUTION 2014-GIS-AG-R-1423, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Municipal GIS Partners, Inc. to Provide GIS Support Services
Wolin
3) ORDINANCE 2014-BU-EX-S-1413, An Ordinance Adopting the Budget of the Village of Oak
Brook for 2015
Adler/
Manzo
G. Reject Proposal for Implementation of SAN and Virtual Server Platform Wolin
H. Scavenger Licenses Lalmalani
I. 2014 Third Quarter Hotel/Motel Tax Receipts Adler/
Moy
J. Year End Bill Payment Adler/
Manzo
8. ITEMS REMOVED FROM CONSENT AGENDA
9. BOARD & COMMISSION RECOMMENDATIONS – NONE AT THIS TIME
10. UNFINISHED BUSINESS – NONE AT THIS TIME
11. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE AT THIS TIME
B. Ordinances & Resolutions
1) ORDINANCE 2014-BD-BOT-A-G-1041, An Ordinance Amending Chapter 4 of Title 1
(Administration) of the Village Code of the Village of Oak Brook Relating to Board Agenda
Items
Lalmalani
2) RESOLUTION 2014-PL-RR-R-1424, A Resolution Adopting a New Village of Oak Brook
Personnel Manual
Lalmalani
12. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
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D. Village Attorney
E. Village President
13. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matters pursuant to 2(c)(21) and 2(c)(2) of the Illinois
Open Meetings Act, respectively
14. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD
response (630) 990-2131 as soon as possible before the meeting date.
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