Minutes - 11/25/2014 - Board of Trustees
MINUTES OF THE NOVEMBER 25, 2014 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF OAK BROOK APPROVED AS WRITTEN ON DECEMBER 9, 2014
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael Manzo,
Mark Moy, and Asif Yusuf.
ABSENT: Trustee Gerald Wolin.
IN ATTENDANCE: Rick Ginex, Village Manager; Cathy Doczekalski, Interim Assistant
Village Manager; Robert Kallien Jr., Community Development Director; Barry
Liss, Fire Chief; James Kruger, Police Chief; Michael Hullihan, Public Works
Director; Trey VanDyke Sports Core Director; and Peter Friedman and Ben
Schuster, Village Attorneys.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced that Oak Brook resident Raymond Truedson passed away
on November 10th at the age of 104. His son, Tom Truedson, thanked the Board for
acknowledging his father and said a few words about him and his love for Oak Brook. A
moment of silence was given in Raymond Truedson’s honor.
President Lalmalani announced the grand opening of Real Urban Barbecue and NxStage
Kidney Care. He thanked everyone for attending.
President Lalmalani wished everyone a happy and safe Thanksgiving.
A. RESOLUTION OF APPRECIATION – TODD RUSTEBERG
The resolution was read by Clerk Pruss
Trustee Adler expressed his appreciation to Todd Rusteberg for all his hard work and
dedication to the Village.
Motion by Trustee Adler, seconded by Trustee Manzo to approve the Resolution of
Appreciation R-1149. VOICE Vote: Motion carried.
B. PRESENTATION BY RAJ LAL
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Resident Dr. Raj Lal gave a brief presentation on the threat of active shooter incidents and
what we can do to be prepared. The presentation included the following:
• Definition of Active Shooter Event
• Snapshot of Active Shooter Events Since 2000
• Mandated Active Shooter Drills
• 10 Lessons Learned From The New FBI Study
• Tactical Casualty Care
• Law Enforcement & First Responder T.C.C.
• T.H.R.E.A.T.
• Importance of First Responders
• Importance of Tourniquets
• Principles of Resilience Building
4. RESIDENT/VISITOR COMMENTS
Resident Mark Karambelas thanked the Village employees and the Village Board for their hard
work and progression.
Resident Bill Lindeman discussed the Village recommendation regarding House Bill 5485 on
the Village website.
Manager Ginex discussed the Village’s opposition of House Bill 5485.
President Lalmalani and Trustees Manzo and Yusuf explained how House Bill 5485 is an anti-
Village bill.
5. APPROVAL OF MINUTES
A. REGULAR EXECUTIVE MEETING MINUTES OF OCTOBER 14, 2014
Motion by Trustee Baar, seconded by Trustee Adler to approve the minutes of the Executive
Board of Trustees Meeting of October 14, 2014. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 11, 2014
Motion by Trustee Baar, seconded by Trustee Manzo to approve the minutes of the Regular
Board of Trustees Meeting of November 11, 2014. VOICE VOTE: Motion carried.
C. SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 12, 2014
Motion by Trustee Baar, seconded by Trustee Manzo to approve the minutes of the Special
Board of Trustees Meeting of November 12, 2014. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 20, 2014 - $1,024,296.00
Significant Items included in Above:
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1) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
October, 2014 - $2,850.00 (FY14 – YTD - $50,083.43)
2) Rathje Woodward, LLC - Legal Services – October, 2014 - $3,333.33 (FY14 –
YTD - $33,333.30)
TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $320,081.35
3) DuPage Water Commission – December, 2014 - $359,811.46
4) Thomas Engineering Group – 2015 Water Main Design Services – Payout #1 -
$45,889.14
5) J. Congdon Sewer – 2014 Water Main Project – Payout #5 & Final - $93,718.88
B. Approval of Payroll for Pay Period Ending November 8, 2014 - $714,983.97
C. Community Development Referrals - Costco Wholesale – 1901 22nd Street – Variation
D. Authorization to Seek Bids or Proposals or Negotiate Contracts – NONE
E. Budget Adjustments
1) General Management - Administration – Transfer from Human Resources, Risk
Management, Purchasing and ITS to General Management Contract Services
2) Library – On-line Databases – Transfer from Tech Services, Reference, Youth
Services to eResources
F. Ordinances & Resolutions
1) RESOLUTION 2014-SR-PP-FP-EX-R-1418, A Resolution Approving the Final
Plat for the Second Resubdivision of Dana
2) RESOLUTION 2014-GOLF-GREENS-LEASE-R-1420, A Resolution Approving
and Authorizing the Execution of an Amendment to the Fourth Modification to the
Butler National Target Greens Lease
3) RESOLUTION 2014-FD-AID-IGA-R-1416, A Resolution Approving an
Automatic Aid Agreement By and Between the Village and the Village of
Downers Grove
4) RESOLUTION 2014-FD-MUTAID-AG-R-1417, A Resolution Approving an
Addendum to the Mutual Aid Box Alarm System Agreement
G. Rejection of Bids - Golf Course Drainage Pipe Installation
H. Monthly Treasurer’s Report – October 31, 2014 & Major Fund Financial
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Motion by Trustee Adler, seconded by Trustee Moy to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Baar, Manzo, Moy, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Wolin
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA – NONE
8. BOARD & COMMISSION RECOMMENDATIONS – NONE
9. UNFINISHED BUSINESS – NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE
B. Ordinances & Resolutions
1) RESOLUTION 2014-IT-ALARMBD-AG-R-1421, A Resolution Approving and
Authorizing an Alarm Monitoring Agreement By and Between the Village of Oak
Brook and Tyco Integrated Security, LLC
Assistant Information Services Director Fox further explained the alarm monitoring
agreement.
Trustee Adler asked why this item did not go out to bid. Assistant Information Services
Director Fox explained that the existing equipment is proprietary. He also explained that
this is a continuation of the RFP process conducted in 2009.
Trustee Yusuf suggested extending the agreement for three months to make changes to the
Village code to allow third party monitoring.
Chiefs Kruger and Bliss explained the importance of continuing the alarm board agreement
with Tyco Integrated Security due to faster response times, maintaining a good relationship
with local businesses and residents, and fewer false alarms.
Motion by Trustee Baar, seconded by Trustee Manzo that the Village Board authorize the
Village Manager to enter into an agreement with Tyco Integrated Security, LLC for Alarm
Monitoring Services.
ROLL CALL VOTE:
Ayes: 4 – Trustees Adler, Baar, Manzo, and Moy
Nays: 1 – Trustee Yusuf
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Abstain: 0 – None
Absent: 1 – Trustee Wolin
Motion carried
C. Risk Management Insurance
Interim Assistant Manager Doczekalski stated that the preliminary IRMA premium amount
is $905,301 but with credits applied, the Village’s estimated payment in 2015 is $587,636.
She is requesting that the Board authorize up to $600,000. Final figures are expected to be
known in January 2015.
Discussion ensued regarding prior Village IRMA ratings, whether other quotes were
obtained, the relationship between the Village and IRMA, and coverage the Village has
with IRMA.
Motion by Trustee Moy, seconded by Trustee Baar to authorize the Village Manager to
select the $25,000 deductible option for the 2015 calendar year with the Intergovernmental
Risk Management Agency (IRMA) and authorize up to $600,000 for risk management for
2015.
ROLL CALL VOTE:
Ayes: 4 – Trustees Baar, Moy, Yusuf, and President Lalmalani
Nays: 2 – Trustees Adler and Manzo
Abstain: 0 – None
Absent: 1 – Trustee Wolin
Motion carried
D. Creation of an Audit/Finance Committee – DISCUSSION ONLY
Trustee Adler recommended that a permanent standing Audit/Finance committee be
established by the Board.
Manager Ginex stated that he and Finance Director Dangles do not feel an Audit/Finance
committee is needed. He believes that the committee will bring another level of
bureaucracy to the Village and that it is unnecessary due to the level of the Board’s and
staff’s expertise.
Motion by Trustee Adler, seconded by Trustee Moy to defer this item to the December 9,
2014 meeting. VOICE VOTE: Motion failed.
Resident Charles Shemely questioned the need for an Audit/Finance committee and stated
that the elected officials are responsible to challenge the Village staff to correct problems
when and if they exist. He stated that to create an Audit/Finance committee will be
destructive and unproductive.
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Resident Dr. Raj Lal stated that an Audit/Finance committee will not serve the Village
well. He stated that the committee is a bad idea and that he agrees with Manager Ginex’s
comments.
President Lalmalani read a statement from Trustee Wolin opposing the creation of an
Audit/Finance committee.
Discussion ensued and the consensus was to not establish an Audit/Finance committee.
Trustee Adler cleared up the misunderstanding that he is proposing the restart of the
Citizens Finance Advisory Committee. He explained his reasons for recommending the
creation of an audit committee. He also stated that he is not undermining the Village staff
but rather trying to provide a state of the art and best practice forum to deal with the
Village’s independent accountant as standard practice.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Ginex congratulated Jim Fox on being named President of the GIS Consortium and
Rania Serences on being named Vice President II of MAPP (Midwest Association of Public
Procurement). He also gave on update on conducting surveys via robocalls. Finally, he
wished everyone a happy Thanksgiving.
B. VILLAGE CLERK
Clerk Pruss discussed the April 7, 2015 Consolidated Election. She stated that voter
registration deadline is March 11, 2015, the first day of early voting is March 23, 2015, and
that the last day for grace period registration and grace period voting is April 4, 2015. She
also stated that petitions can be turned in December 15th - 22nd. She further stated that
applications for absentee voting ballots will be included in the Village newsletter.
Clerk Pruss also discussed live streaming of Board meetings and wished everyone a happy
Thanksgiving.
C. TRUSTEES
Trustee Baar welcomed Real Urban Barbeque to Oak Brook and discussed the DreamWorks
Adventure to Santa at the Oakbrook Center. He also discussed the need for a full-time permit
coordinator in the Community Development Department.
Trustee Manzo wished everyone a happy Thanksgiving. He also thanked Manager Ginex for
taking the time to speak with him several times over the week.
Trustee Moy reminded everyone to get their flu shots and wished everyone a happy
Thanksgiving.
Trustee Yusuf wished everyone a happy and safe Thanksgiving. He also stated that the Board
is capable of making important decisions and that there is no need to keep forming
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committees.
D. VILLAGE ATTORNEY – NONE
E. VILLAGE PRESIDENT
Chief Kruger thanked Dr. Lal for his presentation and the Oak Brook Women’s Club for their
generous donation to the Police and Fire Departments. He also discussed the Oak Brook
Police Department’s involvement in active shooter drills. He finally reminded everyone that
the Village website has a link for vehicle registration for overnight parking.
Chief Liss wished everyone a safe holiday season and stated that the Fire Department posted
many safety tips in the Village newsletter.
Public Works Director Hullihan discussed leaf pick-up and snow plowing.
Community Development Director Kallien discussed the inspection process of the Drake
Hotel. He also wished everyone a happy Thanksgiving.
12. ADJOURN TO CLOSED SESSION
Motion by Trustee Baar, seconded by Trustee Manzo to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act and (2)
litigation matter pursuant to 2(c)(21) and 2(c)(11) of the Illinois Open Meetings Act,
respectively.
The motion was amending to include discussing the performance of an employee pursuant
to section 2(c) (1) of the Illinois Open Meetings Act.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Baar, Manzo, Moy, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Wolin
This meeting was adjourned to closed session at 9:18 pm.
12. ADJOURNMENT
Motion by Trustee Manzo seconded by Trustee Baar to adjourn the Regular Meeting of the
Board of Trustees at 11:00 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss____
Charlotte K. Pruss
Village Clerk
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