Minutes - 09/09/2014 - Board of Trustees
MINUTES OF THE SEPTEMBER 9, 2014 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 23,
2014
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Mark Moy, Gerald
Wolin, and Asif Yusuf.
ABSENT: Trustee Michael Manzo (arrived at 7:06 pm).
IN ATTENDANCE: Art Osten Jr., Interim Village Manager; Cathy Doczekalski, Interim
Assistant Village Manager; Robert Kallien Jr., Community Development Director,
Barry Liss, Fire Chief; Susan Madorin, Library Director; James Kruger, Police
Chief; Michael Hullihan, Public Works Director, Trey VanDyke, Sports Core
Director; and Peter Friedman, Village Attorney.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced that Frank Butler, son of Oak Brook founder Paul Butler,
passed away at the age of 86 on August 22nd. He also announced that Mrs. Delores Niemeyer,
mother of our previous Village Manager Dave Niemeyer, passed away on Sept. 6th. A moment
of silence was taken in honor of Mr. Butler and Mrs. Niemeyer and their families.
President Lalmalani announced that the Residential Enhancement Committee is not yet ready
to make a recommendation to the Village Board and that the Residential Marketing Plan
Implementation, that was deferred until tonight’s meeting will be deferred until the September
23, 2014 Village Board meeting.
President Lalmalani invited everyone to come and enjoy the final two Polo events on
September 14th – Argentina Day and September 21st – Family Day.
President Lalmalani announced that the Village will be hosting its annual September 11th
Patriot Day Memorial Ceremony on Thursday, September 11, 2014 at 11:00am at the Oak
Brook Public Library.
President Lalmalani announced that the Chamber has received grants from the Village since
2006 but decided not to request any funding in 2015. The Chamber is going to raise these
funds through its members and continue its existing programs.
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President Lalmalani moved up item 10.A. Confirmation of Appointments – Village Manager.
He introduced Mr. Riccardo “Rick” Ginex and gave a brief history on his background and
experience.
10.A. Confirmation of Appointments
RESOLUTION 2014-PL-VMR-AG-R-1394, A Resolution Consenting to the Appointment of
Riccardo F. Ginex as Village Manager and Approving an Employment Agreement Between
the Village Of Oak Brook and Riccardo F. Ginex.
Motion by Trustee Manzo, seconded by Trustee Wolin to approve Resolution 2014-PL-VMR-
AG-R-1394, A Re Resolution Consenting to the Appointment of Riccardo F. Ginex as Village
Manager and Approving an Employment Agreement Between the Village Of Oak Brook and
Riccardo F. Ginex.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
President Lalmalani welcomed Mr. Ginex to Oak Brook and stated that he looks forward to
working with him.
President Lalmalani thanked the Village Manager Search Committee, Trustees Adler, Baar,
Manzo, Moy, Wolin and Yusuf and residents Harry Peters and Tom Cygan for their
commitment and the many hours spent on this worthwhile endeavor.
President Lalmalani also thanked Interim Village Manager Osten who worked diligently with
the Village over the past few months. He stated that Interim Village Manager Osten has shown
a great deal of professionalism and that he is glad for the opportunity to have worked together.
Mr. Ginex thanked President Lalmalani and the Board for appointing him Village Manager and
stated that he looks forward to working with everyone. He also thanked the Village of
Brookfield and stated that he will miss them. He also stated that Oak Brook is the jewel of
DuPage County and is honored to be part of the organization.
4. RESIDENT/VISITOR COMMENTS
Residents who have signed up to speak will do so during the agenda item.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEE MEETING OF JULY 22, 2014
Motion by Trustee Baar, seconded by Trustee Yusuf to approve the minutes of the Regular
Board of Trustees Meeting of July 22, 2014. VOICE VOTE: Motion carried.
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B. REGULAR EXECUTIVE MEETING MINUTES OF JULY 22, 2014
Motion by Trustee Baar, seconded by Trustee Manzo to approve the minutes of the Regular
Executive Meeting of July 22, 2014. VOICE VOTE: Motion carried.
C. SPECIAL EXECUTIVE MEETING MINUTES OF JULY 29, 2014
Motion by Trustee Baar, seconded by Trustee Wolin to approve the minutes of the Special
Executive Meeting of July 29, 2014. VOICE VOTE: Motion carried.
D. SPECIAL EXECUTIVE MEETING MINUTES OF JULY 31, 2014
Motion by Trustee Baar, seconded by Trustee Wolin to approve the minutes of the Special
Executive Meeting of July 31, 2014. VOICE VOTE: Motion carried.
E. SPECIAL AD HOC LEGAL BILL COMMITTEE OF AUGUST 12, 2014
Motion by Trustee Baar, seconded by Trustee Wolin to approve the minutes of the Special AD
HOC Legal Bill Committee Meeting of August 12, 2014. VOICE VOTE: Motion carried.
F. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 12, 2014
Motion by Trustee Baar, seconded by Trustee Wolin to approve the minutes of the Regular
Board of Trustees Meeting of August 12, 2014. VOICE VOTE. Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 4, 2014 - $1,377,074.93
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
July, 2014 - $7,724.51 (FY14 – YTD - $36,750.98)
2) Rathje Woodward, LLC - Legal Services - July, 2014 - $3,333.33 (FY14 – YTD -
$23,333.31)
3) Holland & Knight LLP – Legal Services – , 2014 - $27,394.40 (FY14 – YTD -
$174,226.70)
TOTAL LEGAL BILLS PAID FOR 2014 – YTD - $257,232.27
4) DuPage Water Commission – July, 2014 - $495,120.97
5) Thomas Engineering Group – 2014 Water Main Construction Services – Payout #4 -
$38,837.10
6) Christopher B. Burke Eng. Ltd. – 2014 Street Improvement Project Construction
Engineering Services – Payout #2 - $27,437.01
7) Kovilic Construction – Pedestrian Circular Project E - $46,385.00
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B. Approval of Payrolls:
1) For Pay Period Ending - August 16, 2014 - $719,761.89
2) For Special Payroll – Fire Retro – August 22, 2014 – 198,065.18
3) For Pay Period Ending – August 30, 2014 - $746,572.42
C. Community Development Referrals – NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2014 Pavement Marking Project
2) Photo Copier Equipment
E. Budget Adjustments
1) Sports Core Budget Transfer
F. Ordinances & Resolutions
1) RESOLUTION 2014-PW-V-R-1391, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Pick-Up Trucks for Public
Works
2) ORDINANCE 2014-PP-S-1407, An Ordinance Authorizing the Sale Through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village of Oak Brook
3) RESOLUTION 2014-ENG-WA-MAIN-AG-R-1389, A Resolution Approving and
Authorizing the Execution of a Professional Services Agreement for Engineering
Services for the 2015 Water Main Project
4) ORDINANCE 2014-PLUMB-TA-G-1032, An Ordinance Amending Section 10-1-1
And Section 10-1-2 of Title 10 (Building Regulations) of the Village Code Regarding
Updates to the Plumbing Code
5) RESOLUTION 2014-B&T/T-CNTRCT-R-1392, A Resolution Authorizing the Award
of Contract to Freedom Contractors West, LLC for the Bath & Tennis Club Door and
Sidewalk Project
6) RESOLUTION 2014-PED-ACCESS-CNSTRCT-R-1390, A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract with Copenhaver
Construction for Projects G1 of the Pedestrian Access Project
7) RESOLUTION 2014-PED-ACCESS-ENG-CNSTRCT-R-1393, A Resolution
Approving and Authorizing a Professional Services Agreement by and Between the
Village of Oak Brook and Engineering Resource Associates, Inc., for Construction
Administration Services for Projects B and C of the Pedestrian Access Project
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G. Monthly Treasurer’s Report – July 31, 2014 & Major Fund Financial
H. DuPage Mayors and Managers Conference 2014-2015 Membership Dues and Annual
Debt Service Assessment
I. Policy for Preparation, Presentation, Execution, and Retention of Contracts
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
1) Item 6.E.1. – Sports Core Budget Transfer
Sports Core Director VanDyke explained the need for the budget transfer.
Motion by Trustee Adler, seconded by Trustee Baar to approve Item 6.E.1. –Sports Core
Budget Transfer to the September 23, 2014 meeting.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
2) Item 6.I. – Policy for Preparation, Presentation, Execution, and Retention of Contracts.
Trustee Adler stated that further detail is needed in the policy such as reference to the Village
Code and prior approval by the Village Attorney and Department Director before the Board
approves.
Discussion ensued regarding enhancing the recommended policy.
Motion by Trustee Adler, seconded by Trustee Wolin to defer Item 6.I. –– Policy for
Preparation, Presentation, Execution, and Retention of Contracts to the September 23, 2014
meeting. VOICE VOTE. Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. D & S Estates Resubdivision – 3324 Roslyn Road – Preliminary/Final Plat of Subdivision
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Resident James Pehta stated that the Midwest Chase Homeowners Association is pleased with
the redevelopment of the subdivision and are in agreement with the proposal submitted.
Motion by Trustee Moy, seconded by Trustee Wolin to concur with the recommendation from
the Plan Commission to approve the requested preliminary and final plat of subdivision to
divide the 2.5 acre parcel located north of 3324 Roslyn Road into three (3) lots subject to the
following conditions:
1. That the preliminary and final plat for the Polo Lane Resubdivision meet final
engineering approval; and
2. Adoption of a resolution necessary to grant the requested preliminary and final plat of
subdivision, which resolution the Village Attorney shall by this motion be directed to
prepare for consideration at the September 23, 2014 Board of Trustees meeting.
VOICE VOTE: Motion carried.
9. UNFINISHED BUSINESS
A. Cellular Telephone Carrier Update
Discussion ensued regarding the proposed two options for negotiations, height of the tower,
rent collected for cellular companies antennas on Village owned towers, cellular
communication reception improvements in the area, and Verizon’s preference of building a
second tower on Village property.
Motion by Trustee Wolin, seconded by Trustee Manzo that staff be directed to offer Verizon
Wireless two options for adding its cellular telephone equipment to the Butler Government
Center monopole tower and negotiate a fee with them: 1) Add an extension to the existing
tower, straighten the tower, and paint the tower, or 2) Build a new tower next to the current
tower, migrate all the antennas, and remove the existing tower. VOICE VOTE: Motion
carried.
ACTIVE BUSINESS
10. A. Confirmation of Appointments
1) Village Manager – Completed during the President’s comment.
B. Authorization to Seek Bids – Oak Brook Golf Club Pump Stations
Sports Core Director VanDyke gave a brief history of flooding issues at the Golf Course and
the different options offered to alleviate flood events. He also explained that the project
recommended will consist of three phases and that staff is now requesting authorization to seek
bids for the first two phases only
Discussion ensued and the consensus was to authorize staff to seek bids for the purchase of
two portable pumps and piping for the Village pump stations located at the Golf Course.
Motion by Trustee Adler, seconded by Trustee Moy that the Village Board authorize staff to
seek bids for the purchase of two (2) diesel powered 12" intake portable pumps, wet well
modifications, and associated piping for pump station #1 and #2 at the Oak Brook Golf Club.
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VOICE VOTE: Motion carried.
C. Taste of Oak Brook Event Update
Trustee Manzo gave a brief update on 2014 Taste of Oak Brook Event including revenue,
expenses, parking, sponsors, attendance, and recommendations for the 2015 event.
D. 2015 – 2018 Village of Oak Brook Strategic Plan Update
Interim Village Manager Osten gave a brief update on the Strategic Plan including
expenditures, adding and removing objectives, goals, action items, and performance measures.
He stated that the plan is a guide for future budgets, goals, and objectives for the next four (4)
years.
Discussion ensued regarding enhancing the budgeting process and justification of
expenditures.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Interim Manager Osten stated that staff is planning on having a third budget meeting this year
and asked Trustees to give Donna their availability so she can schedule a meeting.
B. VILLAGE CLERK
Clerk Pruss gave the following information regarding the April 7, 2015 Consolidated
Election:
• September 23, 2014 – First day to circulate petitions
• December 15, 2014 – 22, 2014 – Petition filing period
• March 11, 201 – First day for grace period registration and grace period voting
• March 23, 2015 – First day for early voting
• April 4, 2015 – Last day for grace period registration and grace period voting
She also stated that the positions up for re-election are three Trustee positions, the Village
Clerk position, and the Village President position.
Clerk Pruss also mentioned the new sign on York Road and 22nd Street and that she has been
getting many compliments on the sign.
C. TRUSTEES
Trustee Yusuf stated that his son is recovering from a motorcycle accident and that he is
doing well. He also mentioned the September 11th ceremony to be held at the Library.
Trustee Adler asked if the Chamber of Commerce is requesting a contribution for the
remainder of 2014. President Lalmalani stated the Village has already committed to a 2014
contribution.
Trustee Adler also discussed the upcoming Homeowners Association meeting and stated he
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has some reservations since most Trustees do not attend and requested that minutes be taken
at these meetings.
President Lalmalani stated that the Homeowners Association meetings are informal and he
will be willing to give Trustee Adler a summary but does not agree with taking minutes.
Resident Raj Lal stated that he does not agree with having minutes taken at Homeowners
Association meetings. He also asked the Board to stop having unnecessarily long
discussions.
Resident Harry Peters stated that the Homeowners Association meetings are beneficial to the
community and does have a problem with someone taking notes and sharing with Trustees
not in attendance.
Trustee Adler also discussed the email he sent regarding enhancing the Board meeting
agendas by having the Village President, the Village Attorney, and the Village Clerk review
and approve.
Trustee Moy stated that his son had a compound fracture of his ankle and is recovering from
surgery.
Trustee Baar thanked the Chamber of Commerce for all their hard work and pointed out that
what the Village was giving them was a grant for economic enhancement. He also
recognized and thanked the Polo Committee, the Oak Brook Historical Society, and the
Residential Enhancement Committee.
Trustee Manzo thanked staff for doing an excellent job at the Taste of Oak Brook event.
D. VILLAGE ATTORNEY – NONE
E. VILLAGE PRESIDENT
Chief Kruger stated that he will be attending an open forum on substance abuse for children in
Hinsdale. He also mentioned an incident that occurred over the weekend at the Oakbrook
Mall.
Chief Liss stated that the new Ladder 94 is now in service and thanked the Board for their
support.
Library Director Madorin thanked Trustee Moy for his presentation on medical marijuana.
Public Works Director Hullihan stated another rain event is expected and asked everyone to
make sure that drains near their homes are clear of leaves and debris.
Community Development Director Kallien stated staff met with the owners of the Drake
Hotel and that the meeting was very positive.
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12. ADJOURN TO CLOSED SESSION
Motion by Trustee Baar, seconded by Trustee Wolin to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act (2) appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of the
public body, and (3) litigation matters pursuant to 2c(21), 2c(1), and 2c(11) of the Illinois
Open Meetings Act, respectively.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
This meeting was adjourned to closed session at 8:48 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Baar to adjourn the Regular Meeting of the
Board of Trustees at 11:02 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss__
Charlotte K. Pruss
Village Clerk
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