Minutes - 09/30/2009 - Citizen’s Finance Advisory Committee OF OQk
P: =-"° 9 MINUTES OF THE SEPTEMBER 30, 2009 MEETING OF
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1. CALL TO ORDER
The meeting was called to order by Chairman Don Adler in the West Wing Conference Room
of the Butler Government Center at 7:09 pm.
2. ROLL CALL
Chairman Adler called the roll with the following persons:
PRESENT: Donald Adler. George Klein,Norma Lauder,Todd Rusteberg and Randall Teteak.
ALSO IN ATTENDANCE: Village Manager Niemeyer,Acting Finance Director Sharon
Dangles, Trustee Aktipis.
3. APPROVAL OF MINUTES
A. Minutes from the September 1,2009 meeting.
N. Lauder motioned to approve the minutes of September 1, 2009. Seconded by T. Rusteberg.
Motion carried. Minutes approved
B. Minutes from the September 15,2009 meeting.
T. Rusteberg motioned to approve the minutes of September 15, 2009. Seconded by R. Teteak.
Motion carried. Minutes approved
4. RESIDENT COMMENT -NONE
5. STATUS OF 2010 BUDGET PREPARATION
Manager Niemeyer reported that the 2010 budget process is progressing. Meetings were held
with all the departments and department budgets reviewed. Within the next couple of weeks,
we should be in place to make some specific recommendations in terms of the Village's
revenues/expenditure projections. The sales tax projections for 2010 were calculated at 5%
below the 2009 collections and salary increases were also not included.
Discussion was held regarding the pension funds expenditure projections and how that would
affect the 2010 budget as well as salary increases and sales tax.
Trustee Aktipis departed the meeting.
6. REVENUES (SALES TAX& OTHERS)
The Committee discussed the feasibility of a Business Registration program. Discussion
ensued on several topics related to this type of a program including; thoughts on how to
implement this program, occupancy rates, multiple uses for valuable information obtained on
office/business occupants, daytime vs. night time population as it relates to public safety. It
was recommended that the Committee formulate a list of recommendations that could be
considered to assist the Village in creating, obtain information and maintain a business
registration program.
Citizens Fintmce Advisory Committee Page 1 of 2 Meeting of Sept.30,2009
Manager Niemeyer stated that the 2010 budget will be the main focus for the next 45 days and
there is still a need for the Finance Director position to be permanently filled.
Acting Finance Director Dangles distributed a sheet listing information about the 2009 tax
revenues. The Village receives revenues from: Sales Tax, State Income Tax, Replacement Tax,
Road & Bridge Tax, Local Use Tax, Telecommunication Tax, Utility Tax, Charitable Games
Tax, Hotel Tax and Motor Fuel Tax. This sheet also included information on tax rates,tax
remitted by and a description what the tax is and what percentage the Village receives. A chart
indicated what other neighboring towns tax rates was also distributed. Discussion ensued on
each of the tax revenues and what funds they are distributed to within the Village budget.
The topic of a food and beverage tax was discussed as a possible additional revenue source for
the Village. Manager Niemeyer stated that Village Staff is currently looking at an
Administrative Adjudication program which will allow a process and revenues for collecting a
fee for towing vehicles where a felony has occurred.
7. CONTRACTED SERVICES
The Committee had little discussion on contracted services. This item will be on the next
agenda.
8. OTHER BUSINESS
The topic of budget allocations was discussed and how different items in the budget are
allocated out and if there is a possibility of apportioning all necessary expenditures to the
appropriate funds even more than the Village currently does. Doing this would better account
for actual costs.
Discussion ensued about the $2.5 million debt service costs. Proceeds from those notes and
bonds used to make improvements at the B &T and the expansion of Village Hall and will be
paid off in 2011/2012.
The Committee would like to know the cost of owning/maintaining each building that is
currently owned by the Village. This includes electric, gas, property value, building operating
costs/maintenance, lawn,snowplowing, cleaning, etc.
Next meeting: October 21,2009. Topics: Contracted Services, Status Update of a Budget,
Closed Session.
9. ADJOURNMENT
R. Teteak motioned to adjourn the regular meeting of September 30, 2009. Seconded by N.
Lauder. Motion carried.
Meeting adjourned at 10:00 p.m.
ATTEST: W J n
David J. Niemeyer
Village Manager
Date
Citizens Finance Advisory Committee Page 2 of Meeting of Sept.30.2009