Minutes - 05/05/2010 - Citizen’s Finance Advisory Committee OF O .
MINUTES OF THE MAY 5, 2010 MEETING OF THE
a 74 VILLAGE OF OAK BROOK CITIZEN'S FINANCE
ven ' ADVISORY COMMITTEE AS WRITTEN ON AUGUST 25,
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1. CALL TO ORDER
The meeting was called to order by Chairman Adler in the West Wing Conference Room of the
Butler Government Center at 7:03 pm.
2. ROLL CALL
Chairman Adler called the roll with the following persons:
PRESENT: George Klein, Randall Teteak and Chairman Adler
ABSENT: Norma Lauder and Todd Rusteberg (arrived late)
ALSO IN ATTENDANCE: Village Manager David Niemeyer, Finance Director Sharon
Dangles, Trustees Wolin and Zannis, Sports Core Director Trey Van Dyke.
3. APPROVAL OF MINUTES
A. Minutes from the March 25, 2010 meeting
R. Teteak motioned, G. Klein seconded to approve the minutes of March 25, 2010. VOICE
VOTE: Motion carried. Minutes approved.
4. 2009 AUDIT RESULTS —AUDITORS, MCGLADREY& PULLEN—Due to a last minute
conflict, the Auditors were unable to attend tonight's meeting.
5. RESIDENT COMMENTS
Resident Stan Pruss requested the Committee place the audio recordings of their meetings on the
Village website to accommodate the last minute cancelations of Civic Association attendees. They
will be able to get the meeting information from the website instead of attending the meetings.
Resident Connie Xinos recommends that resident comments be made at the end of the meeting as the
Committee inevitably ends up answering most of the questions throughout the meeting. Mr. Xinos
also commented on the Actuary's configurations for police and fire retirement compensations.
Trustee Zannis commented on the financial analysis of the Communications Center and was
disappointed to learn that there was not a 5th option related to hiring a company to utilize our dispatch
facility and work alongside our staff
During the discussion that ensued on Consolidated Dispatch options, it was determined that there was a
recommendation to that affect.
Todd Rusteberg arrived at 7:17 pm.
6. SPORTS CORE DISCUSSION
Chairman Adler summarized previous Sports Core discussions that were held to date. Sports Core
Director Trey VanDyke distributed a listing of employees broken down into the various
aspects/categories of the Sports Core. The Committee held a discussion on the various positions and
which ones qualify for IMRF benefits and/or overtime. There was some questions/discussion on the
feasibility or practicality of outsourcing different aspects of the golf course operations specifically
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maintenance. Explanation ensued on the various maintenance needs and skill set necessary to maintain
the golf course grounds.
Discussion was held on the possibility of adding an additional 9 holes and the current resident, non-
resident and member rates.
Finance Director Dangles explained the Sports Core financial analysis distributed before the meeting.
Conversation on depreciation and debt service was discussed and explained as to how it fits within the
Village's budget. In 2001, 2003 and 2005 the Sports Core sold some lots that went towards paying
down the bonds.
Manager Niemeyer explained that the financial problem in the past was the addition of the personnel
costs and the debt service is what drove this overall from a very profitable operation to one that has
been in the hole for a number of years. Good news is, with the Calihan agreement the Village made
reductions in personnel, so personnel expenditures are starting to come down, the debt service will be
paid off in 2012, so we are starting to get back on track and begin to budget for capital outlay projects.
The golf course will inevitably have to assist in the funding of capital projects for the pool and tennis
courts unless there is some creative way to find revenue at both these locations to pay for necessary
repairs/upkeep.
R. Teteak explained that the golf course and sports core is a value to the community and suggested that
the Village retire this debt with a one time assessment to Oak Brook residents to pay off this debt
service. He feels every household benefits from this resource, in return every household could
contribute to help pay it down and get the Village out from underneath it.
Chairman Adler mentioned back when the Sports Core was acquired, there was a bond issue and
payment for those bonds was assessed to Oak Brook property owners. Discussion on debt service and
what the source of this debt was held. Sports Core Director VanDyke explained that money was
borrowed to build the Golf Clubhouse and the Bath& Tennis Club House expansion. A referendum
was held in 1998 to sell non-adjacent lots in Westchester Park(31St& York) and the proceeds from
that sale was to go to the expansion the Golf Clubhouse and complete an irrigation system
replacement. The remainder of the irrigation system project was financed through debt and was paid
jointly by two different funds. That debt was paid off last year. Discussion ensued.
7. OTHER BUSINESS
Manager Niemeyer reported that the Library staff will not be joining the Teamsters Union. Manager
Niemeyer and the Finance Committee complimented Sue Madorin on doing a good job of running the
library.
Chairman Adler stated that the Committee will be going into closed session and requested everyone to
leave the room for closed session.
8. Chairman Adler motioned, seconded by T. Rusteberg to ADJOURN TO CLOSED SESSION to
consider the appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against legal counsel for the public body to
determine its validity (2c 1) and to discuss minutes of meetings lawfully closed under the Open
Meetings Act, whether for the purpose of approval by the body of the minutes, or for semi-annual
review of the minutes as required by the Open Meetings Act (2c21).
ROLL CALL VOTE:
Ayes: 4: George Klein, Randall Teteak, Todd Rusteberg and Chairman Adler
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Absent: 1: Norma Lauder
Motion carried. Adjourned to Closed Session at 9:08 pm.
9. ADJOURNMENT
Motion by T. Rusteberg, seconded by G. Klein to reconvene from closed session and adjourn the
regular meeting of May 5, 2010. VOICE VOTE. Motion carried.
Meeting adjourned at 9:52 p.m.
ATTEST:
tV 4
David Niemeyer
Village Manager
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