Minutes - 05/19/2010 - Citizen’s Finance Advisory Committee � OFOgk
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;t; ? MINUTES OF THE MAY 19, 2010 MEETING OF THE VILLAGE
g OF OAK BROOK CITIZEN'S FINANCE ADVISORY
cF \\.•�� COMMITTEE AS WRITTEN ON AUGUST 25, 2010
COUNTY,
1. CALL TO ORDER
The meeting was called to order by Chairman Adler in the West Wing Conference Room of the
Butler Government Center at 7:09 pm.
2. ROLL CALL
Chairman Adler called the roll with the following persons:
PRESENT: George Klein,Norma Lauder, Todd Rusteberg and Chairman Adler
ABSENT: Randall Teteak
ALSO IN ATTENDANCE: Village Manager David Niemeyer, Finance Director Sharon Dangles and
Trustees Wolinand Zannis, Sports Core Director, Trey VanDyke, Public Works Director, Mike
Hullihan and Police Chief Tom Sheahan.
3. APPROVAL OF MINUTES
A. Minutes from the April 15, 2010 meeting.
N. Lauder motioned, T. Rusteberg seconded to approve the minutes of the April 15, 2010 meeting.
VOICE VOTE: Motion carried. Minutes approved.
4. 2009 AUDIT RESULTS —AUDITORS, MCGLADREY & PULLEN
Chairman Adler turned the meeting to Joe Evans, partner with McGladrey & Pullen. Mr. Evans explained
that they are at the end of the audit process and it is almost complete. They are putting final touches on the
report. For this evenings meeting he has prepared a presentation on some of the highlights from the report
and proceeded to review and cover the main points.
During the review, discussion ensued among the Committee on the different aspects of the report.
5. RESIDENT COMMENTS
Resident Connie Xinos spoke to the Committee on letters of credits and their value, pension plans and sales
tax.
6. SPORTS CORE
A. Review of Village Ordinance Regarding Self-sustaining Requirement for Enterprise Funds
Discussion on the Ordinance S-957, section 10 & section 15. Finance Director Sharon Dangles explained
how the process works for the sports core funds. Seasonal loans that take place so during winter months we
are advancing funds to the Sports Core (Jan. Feb., March) until the season kicks in(April/May) and
membership revenue starts to come in,then little by little the loan gets paid back . The loan is usually paid
back by August. Past loans incurred vs. present loans and various ways to handle repayment was discussed
by the Committee.
Discussion ensued regarding the breakdown of fees related to resident vs. non-resident. Sports Core Director
Trey VanDyke explained the non-resident fees are higher so more revenue is generated. Sports Core
memberships were also discussed.
The last payment for the debt service will be in 2012 for the B&T and the golf debt service final payment
was in 2009. Discussion.
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B. Report Drafting—Not discussed
7. Rolling Stock Issues
Manager Niemeyer gave a brief overview of the program and how it has been scheduled/budgeted. We will
be reducing the rolling stock by 7 vehicles. With this years budget we will be implementing a new
procedure to look more comprehensively at the need for each vehicle and whether or not we are getting the
most cost effective vehicle. Assistant Manager Blaine Wing explained some additional criteria(analytical
tools)that we can utilize to itemize each vehicle by a cost per mile breakdown. He explained the different
categories to be able to break down each need of the vehicle.
Public Works Director Mike Hullihan explained that we have proposed to reduce our fleet by approximately
7 vehicles. He discussed how the process works for the use of the vehicles and how the vehicles are
processed and handed down between departments. Discussion ensued.
Chairman Adler clarified the Committee's charge with regards to recommendations to the Village Board and
the process of evaluation of budget items recommended by the Village Board.
George Klein requested to go on record for 42 sworn officers, covering 3 shifts a day 7 days a week, he
disagrees that the Police Department needs what appears to be about 2 dozen vehicles (if you take off the
radar trailer and swat unit), he cannot concede the need for 24 vehicles.
A. Acquisition of New Equipment—Not discussed.
8. Update to Committee from Village Staff on Prior Committee Business
A. Status on Job Descriptions—Not discussed.
B. Compensation Study—Not discussed.
9. OTHER BUSINESS —None.
10. ADJOURN TO CLOSED SESSION—Did not go into closed session.
11. ADJOURNMENT
Motion by G. Klein, seconded by T. Rusteberg, to adjourn the regular meeting of May 19, 2010. VOICE
VOTE. Motion carried.
Meeting adjourned at 10:23 p.m.
ATT, ST: •
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David Niemeyer
Village Manager
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