R418 - 08/12/1986 - STREETS - Resolutions Supporting Documents *TATi or ILLINOIS S
Oak Brook
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MUNICIPAL MAINTINANCI p(hNOITURS STATIM$NT
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MAINTINANCI OPIRATION COSTS
MIMOSA/NM 11011PIATION COMPLITq WNW IOWA jl
IMO elluIk.bM AP/Mw r A.�
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47,107_55
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TOTAL CAST 83.225.68
NET COST ,
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1. Total Motor Find Tax funds authorised 75,460.00
2. Net cost to date 83,225.68
S. Unimpeded bslance (7,765.68)
4. Ostatandia► bills
S. Credit to =obligated balance (Ilse S or lino S Wows Noe 4)
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VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
July 29, 1986 054-2220
MEMO TO: John Bredtin, Village Manager
FROM: Floyd. Wilson, Public Works Superintendent
SUBJECT: Supplemental M.F.T. Resolution
RECOMMENDATION: That the Village Board approve the attadled Supplemental M.F.T.
Resolutions for the years of 1983 in the amount of $1.43 and
1984 in the amount of $7,765.68.
In reviewing the Motor Fuel Tax Fund it was noted that the Resolutions appropriating
M.F.T. funds for the years of 1983 and 1984 did not cover the actual costs. Therefore,
Supplemental Resolutions must be filed with the State in order to keep the records
correct.
On May 24, 1983 the Board passed a Resolution appropriating $69,300.00 for Deicer
Salt and Street Light and Traffic Signal Energy. A Supplemental Resolution was passed
on June 12, 1984 in the amount of $9,640.00 to cover additional costs. After auditing
the expenses for that year, it was found that the total appropriated by Resolution was
short by $1.45. The expenses for 1983 totaled $78,941.43.
The Resolution passed by the Board on June 15, 1984 appropriated $75,460.00 for
Deicer Salt and Energy. Our actual expense was $83,225.68. The difference of $7,763.63
will be corrected by the attached Supplemental Resolution in that amount.
The 1983 Resolution covered our expenses'and no further action is required.
These Resolutions will bring our M.F.T. Fund up to date and satisfy the State's audit
requirements.
I would therefore recommend that the Board approve the two Resolutions.
Respectful' submitted,
Floyd Wilson
Public Works Superintendent
PW/im
NAV #4,4,104.fitAtAt,i
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VILLA= OF OAK BROOK
MINUTES OF TH8 MUM p ?XHa
August 12, 1986
MEETING Cub
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Roan of the Village Cannons at 7:30 P.M.
I. POLL CALL:
PRESENT: President Wence F. Cerne
Trustees Karen M. Bushy
Walter C. Iarie
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
H. Richard Winters
ABSENT: None
II. APPROVAL OF MUTES:
Trustee Bushy moved, seconded by Trustee Rush...
That the Minutes of the Special Meeting of July 21, 1986 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Bushy moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of July 22, 1986 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. °RDINA= N0. S-595 ORDINANCE APPROVING IAITER PURQ SE AND SALE
COMM, DATE AS or JUNE 11, 1986, BY AND BETNISIUTNI VILLAt R OF OAK
BROOK ILL.I1EIS,L¶HE DU PAGE mu C OMISSION, AND OAIER CHANTER
Trustee Rush moved, seconded by Trustee Imrie...
To pass and approve Ordinance No. 8-595 as presented and waive reading
of sane and authorize the Village President and Clerk to affix their
signatures thereon.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Carne.
Nays: None
Absent: None So ordered.
PaKK ICON IOR 1pl�� aim AID s #1>1 MOIRGIi�AL er
ONO/R I�I.I
I0N N0. 8-417 OUPMMILMESOCULUILIMMUIR
r lgrp ND. M g TQ 1114 I!!/ ME' AID
suppleieental Resolution 8-370, approved June 12, 1984, authorised an
additional $$99,,440.00 to Resolution 2447, approved Nay 24, 1983.
Audit 141.45 for 19s 11.E Resolu on R�369,4apixarsd June 18 of
VILmOI or ORE SNOOK Minutes -1• haunt 12, 1991
rovN
. W/R- 141g
VILLAGE 08 OAK BROOK Minutes -2- August 12, 1986
appropriated $75,460.00 which was short by $7,765.68, for the total
amount of $83,225.68 for 1984.
Trustee Imrie moved, seconded by Trustee Rush...
To authorise the Village Clerk to execute Resolution R-417 with the
I/ State u otf io n l Rlnw aih tohre iSatatig e o$1.45 of MFT a prs for in1g 83 7ad n
$ 765
.68 of
MFT funds for 1984.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Minters
and President Cerne.
Nays: None
Absent: None So ordered.
IV. FINAWIAL:
A. Approval of Bills:.
Warrant Register My Fund dated August 4, 1986 presented to reflect
payment from the following funds:
General Fund $318,651.58
Water Fund 125,843.46
Sports Core Fund 168,161.15
Trustee Imrie moved, seconded by Trustee Bushy...
To approve payment of Warrant Register By Fund in the total amount of
$612,656.19 and authorize the Village President to affix his signature
thereon.
President Cernne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills frcan Illinois Bell
due to employment by sane.
ROLL CALL VOTE: Ayes: Trustees Bushy, Marie, Maher, Philip and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Corns. So ordered.
B. Audit Pisan Year 1984/85 - Comers A Lybrand Additional Fees:
Additional fees of $11,500.00 over the proposal of $10,500.00
authorised on May 14, 1985 has been requested by Coopers & Lybrand for
extra work performed during the audit. Tabled at the Regular Meeting
of July 22, 1986.
A compromise was suggested by Staff, Trustee Imrie and representatives
of Coopers 6 Lybrand.
Trustee Imrie moved, seconded by Trustee Maher...
lb authorise payment of an additional $7,000.00 of auditing fees to
Coopers & Lybrand.
ROLL CALL VOTS: Apes: Trustees bads, Mahar and President Corns.
Nays* Trustees Bushy, Philip, Kush and Winters.
Absents None Motion failed.
Trustee Philip moved, seconded by Trustee Winters...
7b authorise meant of an additional $11,000.00 of auditing lass to
Mo,sxs A Lybuard.
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VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60521-2255
312 990-3000
August 14, 1986
District Engineer
Attn: Phil Newman
Illinois Department of Transportation
1000 Plaza Drive
Schaumburg, Illinois 60196
•Dear Mr. Newman:
The Village Board of the Village of Oak Brook at its meeting of Tuesday,
August 12, 1986, approved two supplemental resolutions for the years 1983 and
1984 for maintenance of streets and highways by municipality under the Illinois
Highway Code for allocation of funds for payment of additional de-icer salt.
Enclosed are two certified copies of these resolutions along with four each of
the municipal maintenance expenditure statements for those years. Also enclosed
are copies of the expenditure statement for the period of 3anuary 1, 19$3 through
December 31, 1985. Please return approved copies of these documents at your
earliest convenience.
Should you have any questions regarding this matter or need further information,
• please contact Floyd Wilson, Superintendent of Public Works.
Sincerely,
4.44-f • 4 4.
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Village Manager
3HB/mr
cc: Floyd Wilson, Supt. of Public Works
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