R-1434 - 02/10/2015 - POLICE DEPT. - Resolutions Supporting Documents ITEM 6.E.3)
oF 044. ~
*
0
..0
^�.
AGENDA ITEM
Regular Board of Trustee
of
February 10, 2015
SUBJECT: Award of Contract—Replacement Vehicles
Four(4)Chevrolet Tahoe SUVs—Suburban Purchasing Cooperative
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $158,000 is budgeted in Equipment Replacement ( 42'
90200) for this purchase.
RECOMMENDED MOTION;
X
move that the Village Board waive further bidding since the Suburban Purchasing Cooperative
already conducted the bid process and issue a purchase order to Currie Motors, Forest Park,
Illinois for four (4) 3015 Chevrolet Tahoe Police Patrol Package SK}Va in the amount of
$834,797,76($33,699,44 per vehiule),and approve Resolution 2015-DD-VEH-PG-R-1434.
%nuekgromod/Himtmrv:
Five(5) police vehicles were scheduled for replacement in the 2015 budget: 301, 302, 308, 309 and 316.
In January of 2015, the Village Fleet Management Committee met in accordance with the Village's Fleet
Management Policy. The committee considered the following factors prior to reaching a
recommendation: years in service, miles driven, engine hours, maintenance history, anticipated
maintenance costs and resale value. The committee, with the concurrence of the Public Works Head
Mechanic (Alex Kostueck), is recommending the replacement(purchase)of four(4)vehicles.
Unit 301, 308 and 309 should be replaced based on the current mileage, the projected mileage at
changeover, engin hours, anticipated future maintenance costs and current resale value.
Unit 316 is a Ford Escape that is not rated for "o' ooiul service", Although current mileage, projected
mileage at changeover and engine hours contributed to the recommendation to replace 316' the
overwhelming justification is the maintenance history and anticipated future maintenance costs.
The committee recommends replacing 316 with unit 302. Doing so will extend the service life of that
vehicle by two years.
By replacing these vehicles this year, the Village will maximize the sale of the vehicles at auction.
.oy
The table below reflects the recommendation of the committee:
Unit Year Make/Model Current Projected Replace Replacement
Mileage Mileage at
Changeover
301 2012 Chevy Tahoe 4x4 55,000 70,000 Yes Chevy Tahoe 4x4
302 2012 Chevy Tahoe 4x4 22,500 37,500 No Chevy Tahoe 4x4
308 2012 Chevy Tahoe 4x4 64,500 79,500 Yes Chevy Tahoe 4x4
309 2012 Chevy Tahoe 4x4 69,000 84,000 Yes Chevy Tahoe 4x4
316 2012 Ford Escape AWD 50,000 55,000 Yes 302
Pursuant to the provisions of Section 1-7-10 of the Code of Ordinances and Compiled Statutes, the
Village is permitted to join with other governmental units in order to benefit from cooperative purchasing
arrangements. If approved on Tuesday, delivery is expected approximately 160 days after receipt of
order. The vehicles being replaced will be sold through the State of Illinois iBid Program (an ordinance
to declare the vehicles surplus will be presented at that time).
In addition to the purchase price for the vehicles, there will be additional costs of approximately$22,500
(approximately $4,500 for Units 301, 308, and 309, and $9,000 for Unit 302) for the necessary interior
police equipment that is currently standard in all marked police vehicles, and installation.
Recommendation:
That the Village Board waive further bidding since the Suburban Purchasing Cooperative already
conducted the bid process and issue a purchase order to Currie Motors, Forest Park, Illinois for four (4)
2015 Chevrolet Tahoe Police Patrol Package SUV's in the amount of $134,797.76 ($33,699.44 per
vehicle), and approve Resolution 2015-PD-VEH-PG-R-1434.
RESOLUTION 2015-PD-VEH-PG-R-1434
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING
THE PURCHASE OF CERTAIN REPLACEMENT POLICE VEHICLES
WHEREAS, the 2015 budget includes $158,000 in the Equipment Replacement Fund for the
purchase of replacement vehicles for use by the Village Police Department; and
WHEREAS, the Village desires to purchase four 2015 Chevrolet Tahoe Police Patrol Package
SUV's ("Replacement Vehicles"); and
WHEREAS, after the Village purchases the Replacement Vehicle, the Village will equip the
Replacement Vehicles with the necessary police equipment; and
WHEREAS, the Village participates in the Suburban Purchasing Cooperative ("SPC"), which
permits local governments to purchase commodities and services according to contracts bid and
negotiated by the SPC, resulting in significant savings for the Village; and
WHEREAS, the SPC sought bids for the purchase of the Replacement Vehicles and identified
Currie Motors of Frankfurt, Illinois ("Currie Motors"), as the lowest responsible bidder; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, because SPC already conducted competitive bidding processes for the purchase of
the Replacement Vehicles,.Village staff has recommended that the Village waive competitive bidding and
approve the purchases of the Replacement Vehicles from Currie Motors for a total amount not to exceed
$134,797.76; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Replacement Vehicles;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Replacement Vehicles are hereby waived in accordance with
Section 1-7-4 of the Village Code.
Section 3: Authorization of Purchase of the Replacement Vehicles. The purchase of the
Replacement Vehicles from Currie Motors in a total amount not to exceed $134,797.76 is hereby
authorized.
Section 4: Execution of Required Documentation. The President and the Village Clerk shall
be, and are hereby, authorized to execute and attest, on behalf of the Village all documents necessary to
complete the purchases pursuant to Sections 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-PD-VEH-PG-R-1434
Approving the Purchase of
Replacement Vehicles
Page 2 of 2
APPROVED THIS 10th day of February, 2015.
Gopal G. Lalmalani
Village President
PASSED THIS 10th day of February, 2015.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
#34610051_v1
P
'SUBURBAN PURCHASING
COOPERATIVE
2015 Chevrolet Tahoe Police
Patrol Package
Contract# 147
Currie Motors Fleet
"Nice People To Do Business With"
Your Full-Line Municipal Dealer
www.CurrieFleet.com
GOOD THRU: 03/2015
find on You Tube , L u,,,
Facebook
t
Currie Motors Chevrolet
SPC Contract Winner
2015 Chevrolet Tahoe Police
Patrol Package
Contract #147
Call Tom Sullivan (708) 562-4500
Standard Package: $27,608.00
Warranty 3 Years 36, 000 miles Bumper to Bumper/5 Years 100,000 Power train
on the instrument panel and 1 in the cargo area
Audio system,AM/FM stereo with CD player Power outlet, 110-volt, 1.1 Amp, 150 Watt
and auxiliary input jack, includes 2 USB ports Rear Vision Camera
and 1 SD card reader Safety belts, 3-point, driver and front passenger
Audio system feature, 6-speaker system in all seating positions
Audio system feature, single-slot CD/MP3 Steering column, Tilt-Wheel
Player Steering wheel, vinyl
Automatic Occupant Sensing System, sensor Theft-deterrent system, content, electrical,
indicator inflatable restraint, front passenger unauthorized entry
Assist handles,front passenger and second Theft-deterrent system,vehicle, PASS-Key III
row outboard Tire Pressure Monitor System, air pressure
Bluetooth for phone, personal cell phone sensors in each tire with pressure display in
connectivity to vehicle audio system Driver Information Center
Climate control,dual-zone automatic Warning tones, headlamp on, key-in-ignition,
Defogger, rear-window electric driver and right-front passenger safety belt
Door locks, power programmable with lockout unfasten and turn signal on
protection.Auto Lockout is disabled on Driver Windows, power,with express down and
door express up front doors and lockout features
Instrumentation, analog with certified 150 mph Daytime Running Lamps,with automatic
speedometer, odometer with trip odometer, exterior lamp control
engine hour meter,fuel level, voltmeter, engine Door handles, Black
temperature, oil pressure and tachometer Exterior ornamentation delete
Key, 2-sided Glass, deep-tinted (all windows, except light tinted
LATCH system (Lower Anchors and Top glass on windshield and driver-and front
tethers for Children),for child safety seats, lower passenger-side glass)
anchors and top tethers located in all second Liftgate, rear manual
row seating positions Mirrors, outside heated power-adjustable,
Lighting, interior with dome light, cargo lights, manual-folding
door handle or Remote Keyless Entry-activated Mirror caps are Black
illuminated entry and map lights in front and Tires, P265/60R17 all-season, police,V-rated
second seat positions Tire, spare P265/60R17 all-season, police,Vrated
Mirror, inside rearview manual day/night Tire carrier, lockable outside spare,winch-type
OnStar, 6 months of Directions and mounted under frame at rear
Connections plan Wheels, 17"x 8"(43.2 cm x 20.3 cm)steel,
1 Visit onstar.com for coverage map, details police
and system limitations.Services vary by Wheel, 17"x 8" (43.2 cm x 20.3 cm)full-size,
model&conditions. steel spare
Power outlets, 3 auxiliary, 12-volt, includes 2 Windshield,solar absorbing, shaded upper
Wiper, rear intermittent with washer Suspension, heavy-duty, police-rated,front,
Wipers,front intermittent, Rainsense independent torsion bar, and stabilizer bar and
Windshield style, acoustic laminated glass rear, multi-link with coil springs
Air cleaner, high capacity Trailering equipment, heavy-duty
Alternator, 170 amps, high output Transmission, 6-speed automatic,
Battery, 660 cold cranking amps with 80 amp electronically controlled with overdrive and
hour rating tow/haul mode
Power supply, 100-amp, auxiliary battery, rear Air bags,frontal and side-impact for driver and
electrical center front passenger and head curtain side-impact for
Power supply, 50-amp, power supply, auxiliary all rows in outboard seating positions Note:
battery, passenger compartment wiring harness Head curtain side-impact included for third row
Power supply, 120-amp, (4)30-amp circuit, seating positions, even though seat has been
Primary battery, relay controlled, passenger deleted.
compartment harness wiring Requires(AZ3) 40/20/40 split-bench front seat.
Cooling, auxiliary transmission oil cooler, Always use safety belts and child restraints.
heavy-duty air-to-oil Children are safer when properly secured in a
Cooling, external engine oil cooler,auxiliary, rear seat in the appropriate child restraint. See
heavy-duty air-to-oil integral to driver side of the Owner's Manual for more information.
radiator SiriusXM Satellite Radio, delete
Engine, 5.3L EcoTec3 V8,with Active Fuel Cruise control,electronic with set and resume
Management, Direct Injection,Variable Valve speed
Timing Floor covering, Black rubberized vinyl
and Flex Fuel, includes aluminum block Identifier for Police Patrol Vehicle
construction Remote Keyless Entry, extended-range
GVWR, 6800 lbs. (3084 kg) Seats,front 40/20/40 split-bench, 3-passenger,
Rear axle, 3.08 ratio
Steering, power, electric Z56
Contract# 147
Model-Options
Police Patrol Vehicle 4-Wheel Drive 3790.00
❑ Special Service Package Vehicle 4-Wheel Drive 3180.00
Options-Exterior
❑ Exterior body colored parts-Blue 154.00
❑ Exterior body colored parts-Dark Blue Metallic 154.00
❑ Exterior body colored parts-Victory Red 176.00
❑ Special Paint Solid 264.00
❑ Recovery hooks 105.60
❑ Front and rear splash guards 136.40
p Painted body-side moldings 242.00
❑ Push bumpers 695.00
❑ Non Tinted Solar Glass -259.60
Options-Interior
❑ Driver Alert Package Includes Forward 678.00
Collision Alert,Lane Departure Warning and
Power adjustable pedals(requires front bucket
seats)
r/ Inoperative rear doors 52.00
a Inoperative rear window switches 50.16
Red/White Auxiliary dome light 149.60
• OnStar delete(Bluetooth delete included) -74.80
❑ Adjustable power pedals 132.00
❑ Power Front passenger seat 176.00
❑ Carpeted floor covering 237.60
❑ Cargo net 52.80
❑ Cargo shade 171.60
p Rear cargo mat 74.80
Options-Mechanical/Electrical
:d Auxiliary speaker wiring 52.80
■i Grill lamp/siren speaker wiring 80.96
n Horn and siren circuit wiring 36.08
• Flasher System 435.60
. N Daytime running light delete 8.80
13 Spot Light-left hand 431.20
• Spot Light-dual 721.60
❑ City Brake Package-4x2 PPV only N/C
Locking Differential 259.60
Block heater 66.00
Ground studs 77.44
Max Trailering Package 572.00
Contract# 147
Options—Additional
►1 6-Additional keys 35.20
►:1 Key Common-6E2 (not compatible with 22.00
previous years)
❑ Key Common-6E8 (not compatible with 22.00
previous years)
❑ Remote Keyless Entry-6 additional 66.00
unprogrammed transmitters
❑ Remote vehicle start 167.20
Theft-deterrent system 347.60
Secure Idle Over-ride 285.00
Rustproofing with sound shield 295.00
• Delivery-greater than 50 miles 145.00
License and Title Fees 105.00
Exterior Colors
4 Blue 154.00
Black N/C
Dark Blue Metallic 264.00
❑ Champagne Silver N/C
❑ Summit White N/C
❑ Tungsten Metallic N/C
❑ Victory Red 264.00
Interior
IREbony 40/20/40 Bench Standard
Ebony Front high 220.00
back bucket
Contract# 147
sPc .
St DUR i AN PURCHASING
COOPERATIVE
Please enter the following: \ }
Agency Name&Address V l\tai CP 2'OAZ.
)ab atic c-PDra) rZd
Contact Name I(-/\t O.S
Phone Number ,JU _ �J� C\" J 1 L
Purchase Order Number 1
Total Dollar Amount 1 L%1 7 .9 -/7,.7 iP � �c lC(a z/Oe. itkek
Total Number of Units
Delivery Address 1900 c L 7x Rct
Please submit P.O. & tax exempt letter with Vehicle Order:
Currie Motors
8401 W.Roosevelt Rd.
Forest Park,IL 60130
PHONE:(708)562-4500 FAX: (815) 464-7500
CurrieFleet(u(a�gmail.corn
Contact Person: Tom Sullivan
IF WE HAVE MISSED AN OPTON, PLEASE CONTACT OUR OFFICE.
COMPLETE UNITS IN STOCK FOR IMMEDIATE DELIVERY, CAN BE VIEWED
ON OUR WEBSITE WWW.CURRIEFLEET.COM
Contract# 147