Minutes - 01/27/2015 - Board of Trustees
MINUTES OF THE JANUARY 27, 2015 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
FEBRUARY 10, 2015
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:01 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark
Moy, Gerald Wolin, and Asif Yusuf.
ABSENT: Trustee John Baar
IN ATTENDANCE: Village Manager Rick Ginex; Community Development Director
Robert Kallien, Jr.; Finance Director Sharon Dangles; Fire Chief Barry Liss;
Library Director Susan Madorin; Engineering/Public Works Director Michael
Hullihan; Sports Core Director Trey VanDyke; Village Attorney Peter
Friedman.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani discussed the Economic Development Partnership Council meeting
held by the Oak Brook Chamber of Commerce. He discussed that he spoke at this meeting
about the shared relationship with retail and commercial partners, which allows Oak Brook
homeowners to have a significantly smaller property tax burden, compared to other
communities. President Lalmalani remarked that the best year in sales tax revenues was
generated in 2014 due to very robust commercial activity in Oak Brook. President
Lalmalani stated that Jeff Kennedy, the Chairman of Commercial Revitalization and
Streetscape Committee, gave a short presentation on the proposed new signage and
infrastructure needs on which the Committee is focusing.
He then discussed remarks made by State Representative Patti Bellock regarding the new
changes coming in Springfield and the $7 billion budget deficit.
President Lalmalani referred to a feature article about the Village of Oak Brook in the
January issue of the West Suburban Magazine. He stated that it is an excellent article that
focuses on Oak Brook history and how the Village has evolved into a major hub for
businesses, retail development and a destination location with hotels and fine dining
establishments.
4. RESIDENT/VISITOR COMMENTS
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There were no resident/visitor comments at this time.
5. APPROVAL OF MINUTES
A. REGULAR EXECUTIVE MEETING MINUTES OF DECEMBER 9, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Executive Board of Trustees Meeting of December 9, 2014.
VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 13, 2015
Motion by Trustee Manzo, seconded by Trustee Moy to approve the minutes of the
Regular Board of Trustees Meeting of January 13, 2015. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending January 22, 2015 - $1,169,524.20
Significant Items included in Above:
1) Seyfarth, Shaw, LLP – Legal Services – December, 2014 - $4,152.75 (FY14–
YTD - $26,690.53)
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
December, 2014 - $955.23 (FY14 – YTD - $52,587.47)
3) Rathje Woodward, LLC - Legal Services - December, 2014 - $3,333.33 (FY14 –
YTD - $39,999.96)
TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $371,331.55
4) DuPage Convention & Visitors Bureau – Co-Op Advertising - $49,947.54
5) DuPage Water Commission – December 31, 2014 - $314,212.04
6) DuPage Convention & Visitors Bureau – 20% of 1% Quarterly Dues – Oct., Nov.,
& Dec. 2014 - $19,800.04
7) R.W. Dunteman Company – 2014 Street Improvement Project – Payout #5 &
Final - $22,871.18
8) Thomas Engineering Group – 2015 Water Main Design Services – Payout #2 -
$24,110.86
9) Christopher B. Burke Eng. LTD – 2015 Street Improvement Project Design
Engineering Services - $43,601.75
10) Copenhaver Construction – 16th Street, Spring & Harger Pedestrian Circulation -
$193,638.60
11) DU-COMM – Quarterly Shares - $101,231.75
B. Approval of Payroll for Pay Period Ending January 17, 2015 - $695,620.35
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C. Community Development Referrals – NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts – NONE
E. Budget Adjustments – NONE
F. Ordinances & Resolutions
1) RESOLUTION 2015-PO-AG-R-1431, A Resolution Approving and Authorizing
the Award of a Contract to Ravenswood Event Services for the Provision of Event
Management Services for the 2015 Polo Season
2) RESOLUTION 2015-LY-AG-EX1-R-1430, A Resolution Approving and
Authorizing the Village’s 2015 Membership Payments to the Multitype
Automation Group in Cooperation (Magic)
3) ORDINANCE 2015-BD-OBHCVC-G-1043, An Ordinance Amending Sections 2-
5-2A and 2-5-3B of the Village Code of the Village of Oak Brook Relating to the
Hotel, Convention and Visitors Committee
4) RESOLUTION 2015-FD-PG-R-1432, A Resolution Approving the Purchase of
Ambulance Stretcher Lifts from Stryker Medical
5) ORDINANCE 2015-ZO- PUD-EX-S-1414, An Ordinance Approving a Planned
Development (Theater Building and Redevelopment of the Upper Level of
Building G)
G. Templeton Reserve Subdivision - Acceptance of Subdivision Improvements and
Reduction in Subdivision Security
Motion by Trustee Wolin, seconded by Trustee Moy to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Wolin, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.E. Budget Adjustments – NONE AT THIS TIME
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Trustee Adler requested that this Agenda Item be removed and discussed that the personnel
adjustments made by the Village Manager should have been itemized as budget
adjustments and discussed that new positions had been created which should have been
approved by the Board. Village Manager Ginex responded that these personnel
adjustments were under his managerial authority and had been discussed in Executive
Session. He added that as the Village would be saving money, it was not necessary to
make budget adjustments. Dialogue ensued between Trustee Adler and Village Manager
Ginex regarding his authority to make personnel decisions. Trustee Yusuf affirmed that
this was discussed in Executive Session and consensus was given to the Village Manager.
Village Attorney Friedman stated that it is his opinion that in this instance a budget
amendment is not necessary and Board approval in open session is not required. Lengthy
discussion ensued among the Board. Village Manager Ginex summarized the personnel
changes and explained that the staff was lacking in the area of Finance, stating his reasons
for the Finance Director role being combined with the Assistant Village Manager role and
subsequently hiring an Assistant Finance Director at a much lower cost. He discussed the
other two personnel changes which include promoting the Assistant IT Director to IT
Director, and giving the duties of an administrative staff members the duties of Deputy
Village Clerk, which she has already been performing. Village Manager Ginex stated that
these changes could result in a $70,000 savings to the Village. President Lalmalani asked
that the meeting proceed with the remainder of the agenda as the majority of the Board is
in agreement with the Village Manager’s actions and that this is not an agenda item which
requires action.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Costco - 1901 22nd Street – Variation
Motion by Trustee Moy, seconded by Trustee Yusuf, to concur with the recommendation
from the Zoning Board of Appeals to approve the requested variation for the rear yard
setback for the property located at 1901 22nd Street, subject to the following conditions:
1. Front Yard - Reduce the existing 38 foot front yard setback to 32 feet as measured
to the eave, for an approximate length of 36'4". This will allow the new vestibule
structure to be accommodated within the encroachment area.
2. The proposed development shall be constructed in substantial conformance to
the approved plans as revised;
3. All other provisions of Ordinance 98-ZO-V-S-900 will remain in effect;
4. Add the condition "Notwithstanding the attached exhibits, the applicant shall meet
all Village Ordinance requirements at the time of building permit application
except as specifically varied or waived." And,
5. Adoption of an ordinance necessary to grant the requested variation, which
ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the February 10, 2015 Board of Trustees meeting.
Trustee Moy explained that this basically is a request by Costco to put in an entrance
vestibule to an entrance that already exists. Community Development Director Kallien
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explained the vestibule plan and variation requested which will be a small encroachment
and non-noticeable to the public. Trustee Moy stated that the Zoning Board voted
unanimously for this request and that he stands for it also.
Jeri Krieg, of Lake Villa, Illinois, was present to answer any questions on the Costco
variation, but did not speak.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Wolin, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
President Lalmalani took a moment to thank Chuck Fleming for his strong support of the
Chamber activities and his dynamic work at the Oakbrook Center. Mr. Fleming came up
to the podium and expressed his gratitude for the Village’s vote of confidence regarding
the improvements at the Oakbrook Center.
9. UNFINISHED BUSINESS -- NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Oak Brook Hotel, Convention & Visitors Committee (Appointment of Tracy
Mulqueen, Simon Fricker, Dr. Iftikharul Abbasy, and Mort Kouklan)
President Lalmalani explained the makeup of the Committee and that the terms of the
Committee members expire at the end of February every year. He stated that he is
submitting for approval the names of Tracy Mulqueen and Simon Fricker (General
Manager of Le Meridien) as new appointments, and the names of the two residents, Dr.
Abbasy and Mort Kouklan, as reappointments.
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the appointments of
Tracy Mulqueen and Simon Fricker, and the reappointments of Dr. Abbasy and Mort
Kouklan. VOICE VOTE: Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Village Manager Ginex congratulated Sharon Dangles and Jim Fox on their new
positions. He also thanked Cathy Doczekalski for all her time and professional work in
her role as Interim Assistant Village Manager this past year and stated that her contract
would be ending on Friday. President Lalmalani echoed that sentiment.
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B. VILLAGE CLERK
Village Clerk Pruss reminded those present that voter registration is available at the
Village Hall and the Library and that it ends on March 10th. She stated that after that date,
those wishing to register will have to do so at the County. She referred to the Winter
Newsletter which residents have received and which includes an Absentee Ballot
application to be sent to the County.
Village Clerk Pruss informed those present that live streaming is now available to view
the Board meetings.
C. TRUSTEES
There were no comments from Trustees.
D. VILLAGE ATTORNEY
Village Attorney Friedman had nothing to report.
E. VILLAGE PRESIDENT
President Lalmalani asked staff members for anything to report.
Library Director Madorin thanked Trustee Moy in advance for his talk on medical
marijuana on February 8th.
Finance Director Dangles remarked that she is looking forward to her new position and
thanked the Village Manager and Board for their support and trust in her.
Engineering/Public Works Director Hullihan urged caution in walking and driving on
possibly icy surfaces and stated that his department is applying deicing agents to keep
everything as safe as possible, as well as working in forestry and other street maintenance.
Community Development Director Kallien discussed that the Duchossois Group will be
requesting approval for the consolidation of two subdivision lots. He stated that they will
be bringing a presentation to show what the building will look like and how it will impact
the neighbors. He added that it will be a 225,000 square foot five-story building.
12. ADJOURNMENT
Motion by Trustee Wolin seconded by Trustee Adler to adjourn the Regular Meeting of the
Board of Trustees at 7:40 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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