R-1443 - 03/24/2015 - PUBLIC WORKS - Resolutions RESOLUTION 2015-PW-SALT-PG-R-1443
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO JOIN IN THE STATE'S AND DUPAGE COUNTY'S COOPERATIVE PURCHASING
PROGRAM FOR DEICER SALT
WHEREAS, the 2015 budget includes$150,000 for the purchase of deicer salt("Salt"); and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, each year, both the State of Illinois and DuPage County, through their respective
cooperative purchasing programs, seek bids for municipalities to purchase Salt; and
WHEREAS, due to the purchasing power of the State and DuPage County, the Village can likely
obtain a better price if it purchase Salt through a purchasing cooperative program than if the Village
conducts its own bid process; and
WHEREAS, to participate in the State's purchasing cooperative, the Village must execute the
Joint Purchasing Requisition attached hereto as Exhibit A ("State Requisition Form', which will
commit the Village to purchasing 500 tons of Salt from the vendor selected by the State; and
WHEREAS, to participate in the DuPage County joint purchase of Salt, the Village must execute
the DuPage County requisition form attached hereto as Exhibit B ("DuPage Requisition Form', which
will commit the Village to purchase 700 tons of Salt from the vendor selected by DuPage County; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the State Requisition Form and DuPage Requisition Form;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Salt are hereby waived in accordance with Section 1-7-4 of the Village
Code.
Section 3: Authorization to Execute Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village the State
Requisition Form and the DuPage Requisition Form.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-PW-SALT-PG-R-1443
Approving the Purchase of
Deicer Salt
Page 2 of 4
APPROVED THIS 24th day of March, 2015.
Gopal G. Lalmalani
Village President
PASSED THIS 24th day of March, 2015.
Ayes: Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf
Nays: None
Absent: None
ATTEST:
`tip Charlotte K. Pruss
Village Clerk
11" t'xw
Resolution 2014-PW-SALT-PG-R-1443
Approving the Purchase of
Deicer Salt
Page 3 of 4
EXHIBIT A
State Requisition Form
STA �0 PLEASE RETURN TO:
Illinois Department of
wsy �o; Central Management Set-vices N in 801 Win. G.Stratton Building
401 S. Spring Street
,.: JOINT PURCHASING REQUISITION
Springfield,
9La•ae� '1ees S prim field,IL 62706
CY'15-'16 New Purchase Commitment Far: Address ssfor sub
Email Address for•submission:
C1 IS.BOSS,ECLq)iIlinois.gm
No Thank Yon, Opt-Out->Our unit does not want to participate in the CY'2015-2016 Contract Procurement.
But keep on mailing list. Notice:-> Please complete and return the Contact information below to remain on the mailing list.
JOint PIINIMSing Nr;
`�!,�•`� �" Q� Date; 2015
Government Unit; t, l Delivery Point
( Provide Delivery Details To Contract}
\Mailing Address: Ut a �¢!,^ �} ( Vendor At Time Of Order Placement )
City/State/Zip: )i
County;
Contact Person:
Telephone Number;
Fax Number: V1 ,31
1
<- Please provide Email Address
Contact Email; � E � �� �'.t�� .�.���� ��r._..�ft�f.4�'1,:'��t���°
Y Y s z Pilrticihant,Complete Only One- Either"Table-A"or"Table-B" Below n H
'fable A: Complete this table to have the State"SOLICIT BIDS" for)'oil)-governmental entity
ITEM DESCRIPTION BID QUANTITY UNIT MEASURE
AASFITO NI 143 Road Salt or Equivalent ('Total'Tonnage (22—25 Ton/Truck
Rocic Salt, Bit Ik 'Pons
Please note your Purchase Commitment Percentage for Total'T`onnage Quantity as stated above(choose one):
OPTION 1 80%minimmim purchase requirement/120%maximum purchase requirement
OPTION 2 100%nlinimunl purchase requirement/120%maximum purchase requirement
Pa.r(ici rent,Complete Only One- Either"Table-A"Above or"Table-B" Below ,:
Table B: Complete (Ills table to halve the State"RENEW" Requiremen(s for your governmental entity
ITEM DESCRIPTION QUANTITY _ UNIT MEASURE
AASHTO M I43 Road Salt or Equivalent _ (Total Tonnage) _ (22—25 Ton/'Truck ) °
Rock Salt, Bulk 'Tons
Note: Renewal is available ONLY wider Contrac(s PSD 4017724,4017725, or 4017726 for the C1"2015-2016 season.
Your quantity may not exceed more than a 20%increase of last season's quantity,and price cannot increase more than 10.%of
last season's price. Other Tenus&Conditions of Contract will remain the same as last year. Please Check Contract# Below;
Note Current C'NIS Contract Number; PSD 4017724( ) -or- PSD 4017725 ( ) -or-PSD 4017726 ( _ )
I certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this
governmental unit,and not for personal use of any official or individual or re-sale.
(n addition, I agree to abide by the Joint Purchasing Procedure established by the Department of Central Ninnagement Services,
SIGNATURE OF AUTHORIZED OFFICIAL OR AGENT TITLE
Printed on/recycled Paper
Resolution 2014-PW-SALT-PG-R-1443
Approving the Purchase of
Deicer Salt
Page 4 of 4
EXHIBIT B
DuPage Requisition Form
DUPAGE COUNTY BULK ROCK SALT 2015/2016 BULK ROCK SALT JOINT PURCHASING
MUNICIPALITY: Village of Oak Brook
AUTORIZED CONTACT: Lee Hammer
A. EARLY BUY- 100%CONFIRMED DELIVERY(BEFORE 11/30/15) 0 TONS
(IF NONE, PLEASE INDICATE ZERO)
B. STANDARD BUY—80%- 130%ESTIMATED QUANTITIES(ENTER 100%AMOUNT) 700 TONS
PLEASE PROVIDE BILL TO ADDRESS:
Ville of Oak Brook
1200 Oak Brook Rd.
Oak Brook II, 60523
CONTACT NAME: Elena Matutis
PHONE It: 630-368-5078
EMAIL: ernatutis @oak-brook.org
PLEASE PROVIDE SHIP TO ADDRESS:
Village of Oak Brook Public Works Department
3003 Jorie Blvd.
Oak Brook II, 60523
CONTACT NAME: Lee Hammer
PHONE H: 630-368-5278
EMAIL: Ihammer @oak-brook.org