R-1447 - 04/14/2015 - PUBLIC WORKS - Resolutions Supporting Documents Item 7.C.3
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AGENDA ITEM
Regular Board of Trustees Meeting
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April 14,2015
SUBJECT: Award of Contract—Tarco Windy 400 Vacuum Leaf Loader(Unit##525)
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: Equipment Replacement Fund (342-90200) includes
$51,000 for Vacuum Leaf Loaders
RECOMMENDED MOTION: I move that the Village Board waive further bidding since The
Houston-Galveston Area Council of Governments Cooperative Purchasing Program
(HGACBUY) already conducted the bid process and issue a purchase order to Standard
Equipment Company for one (1) 2015 Tarco Windy 400 Leaf Loader in the amount of
$50,964.00 and approve Resolution R-1447.
Background/History:
The Village utilizes two leaf collection machines during our annual leaf collection program. Two
leaf collection crews are necessary in order to maintain the schedule.
The unit being replaced, Unit #525, was originally purchased in 2003. It was scheduled for
replacement in 2013. The unit being replaced will be sold through the State of Illinois iBid Program
(an ordinance to declare the item surplus will be presented at that time).
When looking for equipment replacement, we first explore what equipment has already been bid
through joint purchasing cooperatives (they have much more purchasing power than we do, and can
usually get a better price), Pursuant to the provisions of Section- 1-7-10 of the Code of Ordinances
and Compiled Statutes, the Village is permitted to join with other governmental units in order to
benefit from cooperative purchasing arrangements. Delivery of the unit will be approximately 95 --
120 days after placement of the order. The life expectancy of the new unit is 10-12 years.
Recommendation:
That the Village Board waive further bidding since The Houston-Galveston Area Council of
Governments Cooperative Purchasing Program (HGACBUY) already conducted the bid process and
issue a purchase order to Standard Equipment Company for one (1) 2015 Tarco Windy 400 Leaf
Loader in the amount of$50,964.00 and approve Resolution R-1447.
RESOLUTION 2015-PW-LRP-PG-R-1447
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING
THE PURCHASE OF A LEAF COLLECTION MACHINE
WHEREAS, the Village Public Works Department is in need of a new leaf collection machine
(collectively, "Loader'; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, the Village participates in the Houston-Galveston Area Council of Governments
Cooperative Purchasing Program ("Purchasing Program"), which permits local governments to
purchase equipment according to contracts bid and negotiated by the Purchasing Program, resulting in
significant savings for the Village; and
WHEREAS, the Purchasing Program sought bids for the purchase of the Loader and identified
Standard Equipment Company("Standard") as the lowest responsible bidder to provide the Loader; and
WHEREAS, Standard bid to sell the Loader for a sum of$50,964.00; and
WHEREAS the Village desires to purchase the Loader from Standard Equipment Company
pursuant to Standard's bid with the Purchasing Program; and
WHEREAS, because the Purchasing Program already conducted competitive bidding processes
for the Loader, the Village staff has recommended that the Village waive competitive bidding and approve
the purchase of the Loader from Standard; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Loader from Standard;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Loader is hereby waived in accordance with Section 1-7-4 of the
Village Code.
Section 3: Authorization of Purchase of the Loader. The President and Board of Trustees
hereby approve the purchase of the Loader from Standard.
Section 4: Execution of Required Documentation. The Village President and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchase pursuant to Sections 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-PW-LRP-PG-R-1447
Approving the Purchase of
Leaf Loader
Page 2 of 2
APPROVED THIS 14th day of April, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of April, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
20133 WEST WALNUT STREET.CHICAGO, PL 60612.312;`829-1919•FAX 312/829-6142
E-MAIL:sales standardequipment.corn•INTERNET 1ittp r':'vt,v�,r.statidardoquipmerit.com
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EQUIPMENT COMPAN `l
Mr. Doug Patchin March 9th, 2015
General Foreman
Village of Oak Brook
3003 Jorie Boulevard
Oak Brook, Illinois 60523
Dear Mr. Patchin,
Standard Equipment Company is pleased to present the following quote on a 2015 Tarco Windy 400 Leaf
Loader with equipment per attached. This pricing is based off the HGAC Joint Purchasing Program, contract
#SM10-14 and is valid for 30 days from today's date.
2015 Tarco Windy 400 leaf loader:
FOR THE AMOUNT OF: $50,964
Delivery time is approximately 95 to 120 days after receipt of order.
Thank you for the opportunity to quote you on your leaf collecting needs. Please contact me at (312) 208-
6377 if you have any questions on this quote.
Best regards,
STANDARD EQUIPMENT COMPANY
Jim Miller
Account Manager
Tarco®Windy 400 Leaf Loader to include:
• Curb Side Pickup
• Air Handling Capacity: 24,500 CFM
• 45 Degree Discharge Angle with Flexible 16"Diameter Discharge Hose x 6ft long
• Suction housing-56"diameter, 53"high, 16"wide
• Front cover plate and back wall 7 ga. Steel,outer scroll 10 ga. steel.
• Replaceable slip-in '/4"thick abrasion resistant steel liners
• Clean-out door with engine safety switch
• 36"diameter suction fan with six 3/8"thick T-1 steel blades
• 5V grip notched power band belt drive for suction fan,w/2 - 15/16"shaft&bearings
• Suction hose: 16"diameter x 8' long with 16"steel nozzle,handle and remote throttle
• Suction hose has quick disconnect with engine safety switch
• John Deere 4045H Tier III diesel engine 115 HP,Engine is rubber mounted.
• Fluid Coupler
• 12 volt battery,675 CCA&Secondary Radiator screen
• 30 gallon fuel tank with sight gauge
• Rubber mounted tachometer, hourmeter, ammeter,and temperature &oil pressure gauge
• High temperature/low oil pressure engine safety shutdown system
• Hydraulic"4-way"Boom—Up/Down, In/Out-controlled by a remote Joystick.
• Central hydraulic system(Gear driven pump with electric actuated valve bank)to operate the boom functions and
the front hydraulic parking jack.
• Trailer is formed '/4"thick steel, 6,000-pound axle with leaf springs&Electric Brakes with break-away
• ST235/85-R16 radial tires mounted on white spoke wheels with steel fenders
• Telescopic trailer tongue with height adjustable pintle hitch
• Hydraulic Parking jack with 5"swivel steel castor wheel
• DOT Lighting, Red/White Reflective tape
• North American strobe light ST500—rear mounted on engine enclosure
• Rake and tool rack
• Painted: Tarco®Yellow