Minutes - 04/15/2015 - Board of Trustees (2)
MINUTES OF THE APRIL 14, 2015 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON APRIL 28, 2015
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 pm. President Lalmalani informed those present that the Fire Department Honor
Guard would be presenting the colors.
A. Presentation of Colors
The Fire Department Honor Guard presented the colors and the Pledge of Allegiance was
given.
2. SWEARING IN OF FIREFIGHTER/PARAMEDIC
President Lalmalani stated that the Swearing In Ceremony would be postponed for a few
minutes due to a delay in the individual’s arrival.
3. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Mark Moy,
Gerald Wolin, and Asif Yusuf.
ABSENT: Trustee Michael Manzo (arrived at approximately 7:14 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex; Finance Director/Assistant Village
Manager Sharon Dangles; Community Development Director Robert Kallien,
Jr.; Information Technology Director Jim Fox; Fire Chief Barry Liss, Police
Chief James Kruger, Human Resource Generalist Kate Andris, Village
Attorney Peter Friedman.
4. PRESIDENT’S OPENING COMMENTS
President Lalmalani thanked everyone for their support and confidence in allowing him to
serve another four years. He discussed his work over the last four years and stated that he
would always listen to several points of view, but would not tolerate bringing up self-
serving issues for political purposes. He thanked Trustees Yusuf and Manzo for their re-
elections and Trustee Moy for running an honorable and honest campaign. He then
welcomed newly-elected Trustee, Ed Tiesenga, to the Board, and expressed that Trustee
Wolin would be missed.
President Lalmalani extended sympathy to staff member, Kathy Vonachen, on the loss of
her father.
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President Lalmalani stated that Agenda Item 10.D. Electric Aggregation Electric Supply
Proposal would be moved to the first item under Active Business.
He remarked that the Library will be holding a used book sale next week.
A. Proclamation – National Library Week
Clerk Pruss read the National Library Week Proclamation.
5. RESIDENT/VISITOR COMMENTS
Dr. Lal spoke about the 150th anniversary of President Abraham Lincoln’s death and
congratulated those who had been re-elected or elected to the Board. He then remarked on
the service of Trustee Wolin.
6. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF MARCH 24, 2015
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the minutes of the
Regular Board of Trustees Meeting of March 24, 2015. VOICE VOTE: Motion carried.
7.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending April 9, 2015 - $1,640,183.03
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – February, 2015 - $18,670.47
(FY15 – YTD - $36,065.62)
2) Seyfarth, Shaw, LLP – Legal Services – February, 2015 - $2,392.50 (FY15– YTD -
$6,117.75)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $52,880.02
3) Copenhaver Construction – Pedestrian Circulation (Marriot, 16th Street, Spring &
Harger) - $137,761.65
4) Christopher B. Burke Eng. LTD. – 2015 Street Improvement Project Design
Engineering Services – Payout #5 -$25,772.42
5) DuPage Convention & Visitors Bureau – Quarterly Co-Op Advertising, January –
March, 2015 and Monthly Retainer Fee for January 2015. Combined Total:
$56,700.33
6) DU-COMM – Quarterly Shares – May 1, 2015 – July 31, 2015 - $106,147.25
7) DuPage Water Commission – February, 2015 - $358,446.71
8) 2016 International Ambulance - $229,030.00
B. Approval of Payroll for Pay Period Ending March 28, 2015 - $701,084.48
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C. Ordinances & Resolutions
1) ORDINANCE 2015-ZO-V-EX-S-1423, An Ordinance Granting a Variation From
the Provisions of Section 13-6C-3F.1 and 13-6C-3F.3 of Title 13 (“Zoning
Regulations”) of the Village Code of the Village of Oak Brook Relative to the
Required Front And Rear Yard Setbacks for the Property at 1715 York Road in the
Village of Oak Brook, Illinois
2) RESOLUTION 2015-LY-R-1446, A Resolution Authorizing and Directing the
Oak Brook Public Library to Participate in the Non-Resident Library Card
Program from July 1, 2015 to June 30, 2016
3) RESOLUTION 2015-PW-LRP-PG-R-1447, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Purchase of a Leaf Collection
Machine
4) RESOLUTION 2015-R-1448, A Resolution Approving and Authorizing the
Execution of Agreements for Telephone Services – CallOne and First
Communications
5) ORDINANCE 2015-PP-S-1424, A Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned By the Village of Oak Brook
6) RESOLUTION 2015-AG-MCD-TASTE-FRWRKS-R-1449, A Resolution
Approving a Sponsorship Agreement By and Between McDonalds Corporation
and the Village of Oak Brook for McDonalds Corporation to Sponsor the
Independence Day and Taste of Oak Brook Fireworks Show
Motion by Trustee Baar, seconded by Trustee Moy, to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
8. ITEMS REMOVED FROM CONSENT AGENDA -- None
President Lalmalani remarked that the Board is very honored tonight to have a new
firefighter to swear in and requested that Chief Liss and the members of the Board of Fire
and Police Commissioners (BFPC) who were present to step forward with Clerk Pruss.
BFPC Chairman Ed Main made some introductory remarks, including introducing Chief
James Jackson of Downers Grove, and Chief Liss provided some background and
introductions regarding Scott Kurczewski. BFPC Commissioner Judy Lucas joined them
at the podium. Chairman Main read the Appointment Order and Clerk Pruss swore Mr.
Kurczewski in as a firefighter/paramedic.
President Lalmalani welcomed Firefighter/Paramedic Kurczewski to the Village of Oak
Brook.
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9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) Ordinance 2015-LC-AL-G-1046, An Ordinance Amending Chapter 1 of Title 4 of
the Village Code of the Village of Oak Brook, Illinois Regarding Movie Theater
Liquor License
Motion by Trustee Adler, seconded by Trustee Manzo, to discuss this item and to approve
passage of Ordinance G-1046.
Village Manager Ginex stated that there were further discussions with the applicant and the
attorneys regarding sizes of individual alcohol containers and the previous discussion by
the Board desiring to tighten up the restrictions. He stated that the Ordinance had been
revised per the following:
D. No more than 24 ounces of beer may be sold in a single container at a time. No
more than eight ounces of wine may be sold in a single container at a time.
E. Except for the sale of beer and wine, no drink may be sold that contains more than
three ounces of alcohol.
Irene Bahr, Attorney for AMC Theaters, affirmed that these parameters will work for them.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
Attorney Bahr thanked the Board and staff for working with AMC on this.
10. ACTIVE BUSINESS
(Per President Lalmalani’s statement in the Comments’ section, Agenda Item 10.D. was
moved up to Agenda Item 10.A., with the other items following in agenda order.)
A. Electric Aggregation Electric Supply Proposal
Trustee Wolin discussed the history of Electric Aggregation and the savings which
resulted, and then introduced Consultant Mark Pruitt. Mr. Pruitt stated that they engaged
in a bidding process and established a qualified bidder list. He presented a PowerPoint
Presentation summarizing the bids received from the four qualified bidders and stated that
he, staff, and the Electric Aggregation & Issues Committee recommended awarding a 24-
month agreement to Eligo Energy. Discussion ensued.
Motion by Trustee Wolin, seconded by Trustee Manzo, that the Village enter into a two-
year Electric Aggregation Agreement with Eligo Energy at $.06754/kWh, subject to the
Village Attorney successfully negotiating a contract with Eligo. Village Attorney
Friedman stated that the agreement will come back to the Board. In response to an inquiry,
Mr. Pruitt provided a background on Eligo.
ROLL CALL VOTE:
Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf
Nays: 0 – None
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Abstain: 0 – None
Absent: 0 – None
Motion carried.
B. Professional Services for Butler Government Center – Gas Heat Transition
Trustee Wolin discussed the background of this item. Engineering/Public Works Director
Hullihan discussed at length the gas heat transition advantages with a digital control
system, which would eliminate the use of the resistive heat draw. Discussion and
questions ensued regarding backup power and also the cost of changes entailed.
Engineering/Public Works Director stated that the West Wing would not be using
electricity, only gas heat. Trustee Adler remarked that he would like to see a further
analysis of this conversion plan. Discussion ensued regarding why this option was not
offered previously by the power consulting study.
Motion by Trustee Wolin, seconded by Trustee Manzo, that the Village proceed to enter
into a contract with Kluber Architects & Engineers for a total of $19,355 for consulting
engineering services for the heating system at the Village Hall.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Wolin, Yusuf
Nays: 1 – Trustee Adler
Abstain: 0 – None
Absent: 0 – None
Motion carried.
C. Heritage Center Heating Ventilation and Air Conditioning (HVAC) Project Phase I
and Phase II – Motion to Reject Bids
Motion by Trustee Wolin, seconded by Trustee Manzo, that the Village reject all bids for
the Heritage Center HVAC Project (Phase I and Phase II) and the staff be instructed to
program the project in the 2020 fiscal year.
Trustee Wolin discussed that this is a controversial subject and discussed the advantages
and disadvantages. Discussion ensued regarding the costs, condition of the building and
monies already expended on the Heritage Center. Engineering/Public Works Director
Hullihan discussed the requirements for archival storage and that the building will never be
suitable for archival storage. Kathy Maher discussed that the heating system works fine,
but the air conditioning does not perform well and is harmful to the artifacts and also
discussed a humidity-controlled room for sensitive collections. She stressed that the
artifacts are not currently protected and will not be until the HVAC Project is completed.
She also discussed an elevator and other planned projects at the Heritage Center. More
discussion ensued regarding costs and deferring this item to at least the second meeting in
May.
Motion by Trustee Adler, seconded by Trustee Baar, to discuss deferring this item.
Opinions provided regarding deferral. VOICE VOTE: Motion carried.
Kathy Maher invited the Board to have a meeting this Summer on the second floor of the
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Heritage Center to see how the air conditioning system is operating on a warm day.
D. Health, Life and AD&D Insurance Update
Trustee Moy stated that this item is for discussion only. Human Resource Generalist Kate
Andris updated the Board with a PowerPoint Presentation regarding insurance renewal,
fixed and variable costs, operating expenses, and claims. She stated that staff will be
coming back to the Board at the last meeting in May to confirm and recognize changes,
with Mesirow present to answer any questions. She added that open enrollment will take
place in June. She stated that the Affordable Care Act requires that all employees who
average 30 hours per week be treated as full-time employees beginning in the Plan year,
July 1st. Human Resource Generalist Andris stated that twelve employees currently fall
into this category and that if an offer of insurance coverage is not extended to them, the
Village could be subject to penalties. She stated that staff will be recommending that these
employees be offered insurance coverage. In response to an inquiry, she affirmed that the
fully-insured plan is an HMO Plan and the self-funded plan includes the PPO and High
Deductible PPO Plans. She also affirmed that the Village does have the opportunity to
work with any insurance pool carrier which serves this area. Village Manager Ginex
remarked that he was with two municipalities which were part of an insurance pool, but the
municipalities dropped out due to the higher costs. He added that a three-year contract is
usually required with a one-year termination clause. In response to an inquiry, Human
Resource Generalist Andris affirmed that Mesirow is making sure that the Village is in
compliance with the Affordable Care Act.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Village Manager Ginex remarked that the Library is receiving another per capita library
grant from the State in the amount of $9,852.75.
B. VILLAGE CLERK
Village Clerk Pruss remarked that voter registration has resumed. She also mentioned the
beautiful flower pots at the entrance and the efforts of Matt Schroedter.
C. TRUSTEES
Trustee Yusuf urged safety with children playing and when walking at night. He also
thanked those residents who voted in this election.
Trustee Adler discussed billings received by two businesses from the Chamber of
Commerce regarding an increase in dues having to do with contributions by the Village to
the Chamber. He remarked positively on the golf course. Then, he alluded to pictures of
Village staff in election materials. President Lalmalani ruled Trustee Adler out of order
and gave reasons for same.
Trustee Baar thanked all the candidates who ran in the election, especially Trustee Mark
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Moy.
Trustee Manzo remarked that this election brought out the best and worst in politics.
Trustee Adler objected to the fact that Trustee Manzo was allowed to make these
comments. Trustee Manzo thanked his family for their support during the campaign, as
well as Harry Peters, Cathy Giangrasse, John Baar, Asif Yusuf and those who opened up
their homes to discuss issues during the campaign.
D. VILLAGE ATTORNEY
Village Attorney Friedman had no comments.
E. VILLAGE PRESIDENT
President Lalmalani stressed that the Board meetings have to be about issues. He then
asked the Department Directors for any comments.
Police Chief Kruger remarked that a new auxiliary officer was sworn in, bringing the
number of auxiliary officers to seven, but that the complement is ten. He stated that the
auxiliary program has been tremendously effective and excellent for traffic direction.
Engineering/Public Works Director remarked that they are cleaning up the potholes, and
that signs in the parkways have been removed an are out by the dumpster if anyone wants
to retrieve them.
Community Development Director Kallien stated that staff attended the light test at the
park district, required by the ordinance. He remarked that most of the lights passed, but a
few did not, so it would be up to the Park District to determine what needs to be done.
12. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Adler, to adjourn the Regular Meeting of
the Board of Trustees at 9:06 pm. VOICE VOTE: Motion carried. President Lalmalani
stated that there would be no closed session.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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