Agenda - 05/26/2015 - Board of Trustees
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, MAY 26, 2015
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Joseph R. Hartmann EMS Excellence Award
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 12, 2015
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 21, 2015- $833,936.46 Manzo/
Yusuf
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – April, 2015 - $8,981.00
(FY15 – YTD - $54,362.40)
2) Seyfarth, Shaw, LLP – Legal Services –April, 2015 - $435.00 (FY15– YTD - $6,907.95)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
April, 2015 - $3,957.72 (FY15 – YTD - $7,944.46)
4) Rathje Woodward, LLC - Legal Services - April, 2015 - $3,333.33 (FY15 – YTD -
$13,333.32)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $84,262.13
5) DuPage Water Commission – April, 2015 - $400,136.15
6) Illinois Department of Transportation – Payout #2 & Final – TS Improvements –
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22nd/Jorie/McDonalds’s per attached Agreement - $38,984.27
7) Currie Motors Fleet – 2015 Ford F450 - $64,436.00
B. Approval of Payroll for Pay Period Ending May 9, 2015 - $711,599.49 Manzo/
Yusuf
C. Community Development Referrals
1) Multi-Owners/Multi-Parcels – Approximately Forty (40) Acres Located on Canterberry Lane,
Hunt Club Lane and Oak Brook Road (31st Street) – Map Amendment
Moy/Baar
F. Ordinances & Resolutions
1) RESOLUTION 2015-WA-MAIN-AG-R-1465, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Thomas
Engineering Group, LLC For Construction Engineering Services Related to the 2015 Water
Main Project
Tiesenga
2) RESOLUTION 2015-ENG-BRIDGE-AG-R-1466, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Crawford,
Murphy and Tilly, Inc. for Engineering Services Related to the 2015 Bridge Improvement
Project
Tiesenga
3) RESOLUTION 2015-IMRF-R-1462, A Resolution Amending R-621 and Appointing the
Authorized Agent Representing the Village of Oak Brook, Illinois in the Illinois Municipal
Retirement Fund
Lalmalani
4) RESOLUTION 2015-JS-AG-R-1464, A Resolution Approving an Extension to the Janitorial
Services Agreement by and Between the Village of Oak Brook and Perfect Cleaning Service
Corporation
Tiesenga
5) ORDINANCE 2015-BU-EX-S-1429, An Ordinance Authorizing an Amendment to the 2015
Budget
Manzo/
Yusuf
6) RESOLUTION 2015-ENG-STDY-AG-R-1467, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Christopher
B. Burke Engineering, Ltd for the Preparation of a Luthin Road Outlet Study
Tiesenga
7) RESOLUTION 2015-SC-GOLF-PG-R-1468, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Mower
Adler/
Baar
8) ORDINANCE 2015-PP-S-1430, An Ordinance Authorizing the Sale, Donation or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook
Lalmalani
9) ORDINANCE 2015-LC-AL-G-1047, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding Liquor License Regulations
Lalmalani
10) ORDINANCE 2015-CNSTRCT-BND-G-1049, An Ordinance Amending Section 4, of
Chapter 7, of Title 1 (Administration) of the Village Code of the Village of Oak Brook
Relating to Construction Contract Bonds
Lalmalani
11) RESOLUTION 2015-AG-SETT-PL-R-1463, A Resolution Approving and Authorizing the
Execution of a Settlement Agreement by and Between the Village of Oak Brook and Robert
Mudra
Lalmalani
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12) RESOLUTION 2015-POLO-AG-R-1461, A Resolution Approving and Authorizing the
Award of an Agreement to Hinsdale Magazine, Inc. for Advertising Services for the 2015 Polo
Season
Adler/Baar
G. Monthly Treasurer’s Report – April 30, 2015 & Major Fund Financial Manzo/
Yusuf
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Real Urban Barbecue – 2119 Clearwater Drive – Variation – Side Yard Setback Moy/Baar
B. Real Urban Barbecue – 2119 Clearwater Drive – Special Use – Outdoor Dining Area Moy/Baar
9. UNFINISHED BUSINESS
A. Heritage Center Heating Ventilation and Air Conditioning (HVAC) Project Phase I and Phase II
– Motion to Reject Bids Or Approval of Resolutions:
1) RESOLUTION 2015-BSLMUSEUM-CNTRCT-R-1470, A Resolution Approving and
Authorizing the Award and Execution of a Contract Relating to Phase 1 of the Heritage Center
Improvements by and Between the Village of Oak Brook and Troop Contracting, Inc.
2) RESOLUTION 2015-BSLMUSEUM-CNTRCT-R-1471, A Resolution Approving and
Authorizing the Award and Execution of a Contract Relating to Phase 2 of the Heritage Center
Improvements by and Between the Village of Oak Brook and Oak Brook Mechanical Services,
Inc.
Tiesenga
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2015-FI-HM-TX-G-1048, An Ordinance Amending Title 5, Chapter 5 of The
Village Code Regarding The Hotel Beautification District
Adler/
Manzo/
Moy
2) RESOLUTION 2015-PL-IS-R-1469, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Insurance Benefits for Employees
Moy
B. Consolidation of Plan Commission and Zoning Board of Appeals Baar/Manzo
/Moy/
Tiesenga
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
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12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) collective negotiating matters, (3) litigation matters, (4) appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of the public
body pursuant to 2c(21), 2c(2), 2c(11), and 2(c)(1) of the Illinois Open Meetings Act, respectively
13. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.
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