R-1451 - 04/28/2015 - CONTRACTS - Resolutions Supporting Documents ITEM 7.13.3)
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Regular Board of Trustees Meeting
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April 28, 2015
SUBJECT: Contract Award - 2015 Bath & Tennis Club Exterior Wood Siding Refurbishing
Project
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $30,450 is included in Program #821 (B&T
Clubhouse Food and Beverage Operations) for this Project
RECOMMENDED MOTION: I move that the Village Board award a contract to the
lowest responsive and responsible bidder, FGN Services LLC/ DBA Certa Pro Painters,
Oak Park, Illinois, for the 2015 Bath & Tennis Club Exterior Wood Siding Refurbishing
Project in the amount of$30,450 and approve Resolution R-1451.
Background/History:
A notice for Request for Bids was placed on the Village website on Tuesday, March 31, 2015
and bid packages were sent to five (5) companies, Four (4) companies attended the mandatory
pre-bid meeting on Tuesday, April 7, 2015. Four (4) bid's were submitted and opened on
Tuesday, April 14, 2015:
Com any Name Bid Amount
FGN Services LLC/ DBA Certa Pro Painters $_30,4_50.0_0
Oosterbaan & Sons Co. $39,620.00
Muscat Painting & Decorating _ $44,878.00__
Freedom Contractors West, LLC. $66,950.00
Staff has received and reviewed references and is satisfied.
The Bath & Tennis Club building exterior wood siding has not been refurbished since the
remodeling of the building in 2000, The project consists of refurbishing the exterior wood to a
j:\worddoc\bid recommendations\2015 bid recommendations\2015 b&t clubhouse wood
refurbishing project.docx
"like new" condition by means of power-washing, sanding (if necessary), and applying acrylic
solid color stain.
The work is expected to begin in late-May and to be completed in late-June.
Recommendation:
That the Village Board award a contract to the lowest responsive and responsible bidder, FGN
Services LLC/ DBA Certa Pro Painters, Oak Park, Illinois, for the 2015 Bath & Tennis Club
Exterior Wood Siding Refurbishing Project in the amount of$30,450 and approve Resolution R-
1451.
j:\worddoc\bid recommendations\2015 bid recommendations\2015 b&t clubhouse wood
refurbishing project.docx
RESOLUTION 2015-B&T-CNTRCT-R-1451
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT RELATING
TO THE BATH &TENNIS CLUB WOOD REFURBISHING PROJECT BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND FGN SERVICES, LLC
WHEREAS, the Village desires to make certain exterior wood siding refurbishments to the Bath &
Tennis Club (collectively, the "Project"); and
WHEREAS, the Village solicited bids for the completion of the Project ("Construction
Services"); and
WHEREAS, the Village received four bids for the Construction Services; and
WHEREAS, FGN Services LLC/DBA Certa Pro Painters, of Oak Park, Illinois ("FGN ), was the
lowest responsive and responsible bidder for the Construction Services; and
WHEREAS, the Village and FGN desire to enter into and execute an agreement for FGN to
provide the Construction Services, which agreement is attached hereto as Exhibit A ("Construction
Contract'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to award the Project to FGN and enter into the Construction Contract;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Award of Contract. The purchase of Construction Services from FGN for a total
amount not to exceed $30,450.00 shall be, and is hereby, approved.
Section 3: Authorization and Execution of Construction Contract. The Village President and
Village Clerk shall be, and hereby are, authorized to execute the Construction Contract in substantially
the same form as attached hereto as Exhibit A, after receipt of the final Construction Contract fully
executed by FGN.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-B&T-CNTRCT-R-1451
Refurbishing Services for 2015 Bath&Tennis Club Improvement Project
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APPROVED THIS 28th day of April, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 28th day of April, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2015-B&T-CNTRCT-R-1451
Refurbishing Services for 2015 Bath&Tennis Club Improvement Project
3 of 3
EXHIBIT A
1 f
REVIEW OF CONTRACTS
Awarding Agency: Type of Contract:
Dejpartment: ( )) Program/Account Number:
Awarded Contract Price: Budgeted Amount:
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Under $20,000 0 $500,001 - $1,000,000
$20,000 - $500,000 Over $1,000,000
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Name: Date: '2,6
Name: Date:
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Name: �^ ! Date:
Three (3) Originals signed by other party Date/Initials
Original provided to staff member for other party Date/Initials A <�
Original provided to Official Files Date/Initials
3
Village of Oak Brook I Approved by Board of Trustees- Date/Initials: