R-1465 - 05/26/2015 - WATER MAIN CONTRACT - Resolutions Supporting Documents ITEM 6.1).1
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AGENDA ITEM
Regular Board of Trustees Meeting
of
May 26,2015
SUBJECT: 2015 Water Main Replacement Project(parts of Brook Forest Subdivision)
Engineering Services Agreement for Construction Engineering
with Thomas Engineering Group
—Mockingbird Lane
—Camelot Drive
FROM: Jim Bosma, P.E.,Project Engineer rob
BUDGET SOURCE/BUDGET IMPACT: $133,252.50 within Water System Distribution
Improvements Account 451-76200.
RECOMMENDED MOTION: I move that the Village Board approve the attached
Engineering Services Agreement with Thomas Engineering
Group for the construction engineering of the 2415 Water
Main Replacement Project in the not-to-exceed amount of
$133,252.50 and approve Resolution R-1465.
Background/History:
Included within the 2015 Budget are funds for engineering services for the 2015 Water Main
Replacement Project. This project, starting with Mockingbird Lane and.Camelot Drive, will
ideally be the start of several future projects in Brook Forest Subdivision.
Thomas Engineering completed the design and bidding documents for this project. Their
construction engineering fee of$133,252.50 equals 10.8% of the recently awarded construction
bid of $1,229,680. Construction should commence in late May and be completed by late
September. The attached agreement will provide for construction engineering services including
full-time inspection, contract administration, public relations and production of as-built
drawings.
Recommendation:
I recommend approving the attached Engineering Services Agreement with Thomas Engineering
Group for construction engineering for the 2015 Water Main Replacement Project.
Last saved by B2015 WM(15-1202)12015-Water-Main-Replacement-construction-engineering-memo.docx /J
Last printed 5/2=015 11:17 AM �j
RESOLUTION 2015-WA-MAIN-AG-R-1465
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND THOMAS ENGINEERING GROUP, LLC
FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE 2015 WATER MAIN PROJECT
WHEREAS, the Village is replacing the water mains in parts of the Brook Forest Subdivision
(collectively, the "Project'); and
WHEREAS, the Village desires retain an engineer to provide construction engineering services
for the Project ("Services") to insure that the Project is constructed in a safe manner and in accordance
with the specifications contained on the construction contract for the Project; and
WHEREAS, Thomas Engineering Group, LLC ("Thomas") has previously provided satisfactory
engineering services to the Village on numerous projects, including, without limitation, providing the
engineering design services for the Project; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act'), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Burke desire to enter into and execute an agreement for Thomas to
provide the Services to the Village for an amount not to exceed $133,252.50 ("Agreement'), which
Agreement is attached to this Resolution as Exhibit A; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Thomas in substantially the same form as
attached as Exhibit A, and in a final form approved by the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement
fully executed by Thomas.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-WA-MAIN-AG-R-1465
Engineering Services for the Inspection of the 2015 Water Main Project
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APPROVED THIS 26th day of May, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 26th day of May, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
#35598621_vl
Resolution 2015-WA-MAIN-AG-R-1465
Engineering Services for the Inspection of the 2015 Water Main Project
3of3
EXHIBIT A
AGREEMENT
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