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Agenda - 07/14/2015 - Board of TrusteesBOT AGENDA Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, JULY 14, 2015 7:00 P.M. 1. CALL TO ORDER A. Presentation of Colors 2. SWEARING IN OF FIRE FIGHTER/PARAMEDIC 3. ROLL CALL 4. PRESIDENT’S OPENING COMMENTS A. Proclamation – Athletes of the Year B. Proclamation – National Night Out 2015 C. Proclamation - Park and Recreation Month D. Ordinances & Resolutions 1) RESOLUTION 2015-GL-BD-R-1480, A Resolution in Support of House Bill 0298 Permitting Municipalities to File for Federal Bankruptcy Protection 5. RESIDENT/VISITOR COMMENT 6. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of June 9, 2015 B. Special Committee-of-the-Whole Meeting of June 17, 2015 7. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. BOT AGENDA Page 2 A. Accounts Payable For Period Ending July 9, 2015- $3,073,723.25 Manzo/ Yusuf Significant Items included in Above: 1) Holland & Knight LLP – Legal Services – May, 2015 - $11,775.50 (FY15 – YTD - $66,137.90) 2) Seyfarth, Shaw, LLP – Legal Services – May, 2015 - $2,312.50 (FY15– YTD - $9,220.45) 3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – May, 2015 - $3,851.25 4) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – June, 2015 - $1,803.75 (FY15 – YTD - $13,602.68) 5) Rathje Woodward, LLC - Legal Services - May, 2015 - $3,333.33 (FY15 – YTD - $16,666.65) TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $107,341.68 6) Rush Truck Center – Vehicle Truck #509 Public Works - $155,651.00 7) Rush Truck Center – Vehicle Truck #506 Public Works - $158,039.00 8) DuPage Water Commissions – May, 2015 - $479,005.40 9) Pool Guards, Inc. – Pool Contract – Installment #2 of 3 – June 30 2015 - $40,686.00 10) DuPage Convention & Visitors Bureau – Co-Op Advertising, Point B Monthly February, March, April, May and June, 2015 - $61,505.61 11) Swimming Pool Management Systems, Inc (SPMS) – Repairs & Pool Supplies - $20,182.10 12) Central Blacktop Company – Payout #1 – 2015 Street Improvement Project - $249,316.12 13) Industria, Inc. – Payout #1 – 2015 Bridge Improvement Project - $66,068.10 14) J. Congdon Sewer Service, Inc. – Payout #1 – 2015 Water Main Project Construction - $649,744.20 15) FGN Services LLC d/b/a CertaPro Painters – Oak Brook Bath & Tennis Exterior Painting - $30,450.00 B. Approval of Payroll Manzo/ Yusuf 1) For Pay Period Ending June 6, 2015 - $745,582.58 2) For Pay Period Ending June 20, 2015 - $722,410.73 3) For Pay Period Ending July 4, 2015 - $786,571.08 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Consulting Planning Service for Oak Brook Zoning Ordinance Update Baar/Moy D. Ordinances & Resolutions 1) ORDINANCE 2015-PP-S-1434, An Ordinance Authorizing the Sale through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook Lalmalani 2) ORDINANCE 2015-LC-AL-G-1050, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses (Pizza Bar) Lalmalani 3) RESOLUTION 2015-IDOT-HWY-CNSTRUCT-R-1475, A Resolution Concerning Construction on State Highways Tiesenga BOT AGENDA Page 3 4) ORDINANCE 2015-TC-CTRL-G-1051, An Ordinance Amending Title 7 (Motor Vehicles and Traffic) of the Village Code of the Village of Oak Brook in Relation to the Enforcement of Traffic Regulations in the Steeplechase Subdivision Baar/ Yusuf 5) ORDINANCE 2015-BD-OBHCVC-G-1052, An Ordinance Amending Sections 2-5-2A and 2-5- 3B of the Village Code of the Village of Oak Brook Relating to the Hotel, Convention and Visitors Committee Lalmalani 6) RESOLUTION 2015-FOI-REGS-EX1-R–1476, A Resolution Adopting New Village of Oak Brook Rules and Regulations Implementing the Freedom of Information Act Lalmalani 7) RESOLUTION 2015-IDOT-ENG-ST-IMPRV-R-1478, A Resolution for Improvement by Municipality under the Illinois Highway Code (St. Paschel/35th Street Project) Tiesenga 8) RESOLUTION 2015-IDOT-MFT-CNSTRCT-R-1477, A Resolution Executing the IDOT Construction Engineering Services Agreement for Motor Fuel Tax Funds (St. Paschal/35th Street Project) Tiesenga 9) ORDINANCE 2015-PD-OF-OBPKD-G-1054, An Ordinance Amending Title 3 (Public Safety) of the Village Code of the Village of Oak Brook in Relation to the Enforcement of the Laws and Rules of the Oak Brook Park District Baar/ Yusuf E. Bill Payment Lalmalani F. Village of Oak Brook – Monthly Financial Report – May, 2015 Manzo/ Yusuf 8. ITEMS REMOVED FROM CONSENT AGENDA 9. UNFINISHED BUSINESS A. Ordinances & Resolutions 1) ORDINANCE 2015-BD-BOT-G-1053, An Ordinance Amending Title 1, Chapter 4, Article B of the Village Code Regarding the Schedule for Meetings of the Village Board of Trustees Lalmalani B. Police Department Renovation Project Design Baar/ Yusuf 10. ACTIVE BUSINESS A. 2014 CAFR Presentation – Jim Savio from Sikich Manzo/ Yusuf B. Confirmation of Appointments 1) Oak Brook Hotel, Convention & Visitors Committee – Jesse Mercado (Drake’s General Manager) Lalmalani C. Ordinances & Resolutions 1) RESOLUTION 2015-IMRF-BOT-R-1474, A Resolution Relating to the Participation by Elected Officials in the Illinois Municipal Retirement Fund Moy/ Yusuf 2) RESOLUTION 2015-PW-PG-R-1479, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of a Backup Generator Tiesenga BOT AGENDA Page 4 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act (2) appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, (3) litigation, and (4) collective negotiating matter pursuant to sections 2(c)(21), 2(c)(1), 2(c)(11), and 2(c)2 of the Illinois Open meetings Act, respectively 13. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.