Minutes - 06/09/2015 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF JUNE 9, 2015
MINUTES OF THE JUNE 9, 2015 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON JULY 14, 2015
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Edward
Tiesenga, and Asif Yusuf
ABSENT: Trustee Mark Moy, Trustee Michael Manzo (arrived at 7:05 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex; Village Attorney Peter Friedman;
Finance Director/Assistant Village Manager Sharon Dangles; Community
Development Director Bob Kallien; Engineering/Public Works Director
Michael Hullihan; Information Technology Director Jim Fox; Police Chief
Jim Kruger
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani congratulated Butler Junior High School 8th Grader Chris Chang, who
won the DuPage County Spelling Bee in February and qualified to participate in the
Scripps National Spelling Bee held at the end of May in Washington DC.
A. Ordinances & Resolutions
1) RESOLUTION 2015-AP-R-1472, A Resolution of Appreciation and Recognition
for Daniel L. Goodwin
President Lalmalani discussed the many civic contributions Mr. Goodwin has made and
Village Clerk Pruss read the Resolution of Appreciation and Recognition.
Motion by Trustee Adler, seconded by Trustee Yusuf, to approve Resolution R-1472.
VOICE VOTE: Motion carried.
Sara O’Donnell, of the DuPage County Historical Museum, discussed the Museum’s
purpose and collections as well as Mr. Goodwin’s contributions. She then introduced a
video illustrating his achievements. Following the video presentation, President Lalmalani
presented Mr. Goodwin with the resolution on a plaque and Mr. Goodwin spoke briefly.
VILLAGE OF OAK BROOK MINUTES Page 2 of 7 REGULAR MEETING OF JUNE 9, 2015
2) RESOLUTION 2015-GL-BD-R-1473, A Resolution in Support of Local Control of
Project Labor Costs in Relation to the Prevailing Wage Law
Village Clerk Pruss read the above Resolution.
Motion by Trustee Tiesenga, seconded by Trustee Yusuf, to approve Resolution R-
1473.
The following individuals spoke in opposition to the above Resolution:
Frank Furco, DuPage County Building Trades
Ken Edwards, Local #150
Bridget Early, Chicago Federation of Labor
Josh Weger, Illinois/Iowa Foundation for Fair Contracting
The following individuals spoke in support of the above Resolution:
Tom Sleeter, Resident
Chuck Thompson, Resident
Henry Rico, Resident
Trustee Tiesenga discussed the issues regarding the Prevailing Wage Law and free market
wage rates. Discussion ensued. VOICE VOTE: Motion carried.
4. RESIDENT/VISITOR COMMENTS - Above
5. APPROVAL OF MINUTES
A. EXECUTIVE BOARD OF TRUSTEES MEETING OF APRIL 28, 2015
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Executive Board of Trustees Meeting of April 28, 2015. VOICE VOTE: Motion
carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF MAY 26, 2015
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the Minutes of the
Executive Board of Trustees Meeting of May 26, 2015. VOICE VOTE: Motion
carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending June 4, 2015 - $426,797.73
Significant Items included in Above:
VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF JUNE 9, 2015
1) Robert Mudra and Morici, Figlioli and Associates – Settlement Payment per
Agreement -Approved by Board of Trustees on 05/26/15
B. Approval of Payroll for Pay Period Ending May 23, 2015 - $710,847.28
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Network Server Virtualization
2) Butler Government Center (BGC); Gas Heat Transition
D. Ordinances & Resolutions
1) ORDINANCE 2015-PW-WPA-EX2-S-1433, An Ordinance Adopting the
Prevailing Wage Standards for the Village Of Oak Brook, Illinois
2) ORDINANCE 2015-ZO-V-EX-S-1431, An Ordinance Granting a Variation from
the Provisions of Section 13-10E-3C.2 of Title 13 (“Zoning Regulations”) of the
Village Code of the Village of Oak Brook Relative to the Required Side Yard
Setback for the Property at 2119 Clearwater Drive in the Village of Oak Brook,
Illinois
3) ORDINANCE 2015-ZO-SU-EX-S-1432, An Ordinance Granting a Special Use for
an Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 2119
Clearwater Drive in the Village of Oak Brook, Illinois
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Baar, Manzo, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Moy
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.C.2) Authorization to Seek Bids or Proposals or Negotiate Contracts - Butler
Government Center (BGC); Gas Heat Transition
Trustee Adler discussed the gas heat transition issues and that they have been handled
piecemeal.
Motion by Trustee Adler, seconded by Trustee Tiesenga, to defer this issue and
couple it with what will happen with the Heritage Center.
VILLAGE OF OAK BROOK MINUTES Page 4 of 7 REGULAR MEETING OF JUNE 9, 2015
Engineering/Public Works Director Hullihan explained the history of the resistive heat
circuit and cost reductions of better controls. Lengthy discussion ensued.
VOICE VOTE: Motion to Defer failed, 4 to 1.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that staff be instructed to
complete the design and advertise this project for bids.
More information was requested from Engineering/Public Works Director Hullihan and he
discussed that the logical time to deal with these issues would be when the lower level of
the Police Department project is next discussed.
ROLL CALL VOTE:
Ayes: 4 – Trustees Baar, Manzo, Tiesenga, Yusuf
Nays: 1 – Trustee Adler
Abstain: 0 – None
Absent: 1 – Trustee Moy
Motion carried.
6.D.1) ORDINANCE 2015-PW-WPA-EX2-S-1433, An Ordinance Adopting the
Prevailing Wage Standards for the Village Of Oak Brook, Illinois
Trustee Tiesenga discussed the State Statute pertaining to the Prevailing Wage Act. Village
Attorney Friedman clarified the statutory requirements and discussed the consequences of
non-compliance. Trustee Tiesenga remarked that according to the Statute, a Village could
establish its own prevailing wage rates. Discussion ensued with further clarification from
Village Attorney Friedman. He stated that even if this Ordinance does not pass, the rates
will still default to those provided by the Department of Labor and discussed the Illinois
Attorney General’s opinion regarding compliance with the Act.
Motion by Trustee Tiesenga, second by Trustee Manzo, to approve this Ordinance.
ROLL CALL VOTE:
Ayes: 2 – Trustees Adler, Baar
Nays: 3 – Trustees Manzo, Tiesenga, Yusuf
Abstain: 0 – None
Absent: 1 – Trustee Moy
Motion failed, 3 to 2.
8. UNFINISHED BUSINESS
A. Heritage Center Heating Ventilation and Air Conditioning (HVAC) Project Phase I
and Phase II – Motion to Reject Bids Or Approval of Resolutions
1) RESOLUTION 2015-BSLMUSEUM-CNTRCT-R-1470, A Resolution Approving
and Authorizing the Award and Execution of a Contract Relating to Phase 1 of the
Heritage Center Improvements By and Between the Village of Oak Brook and
VILLAGE OF OAK BROOK MINUTES Page 5 of 7 REGULAR MEETING OF JUNE 9, 2015
Troop Contracting, Inc.
2) RESOLUTION 2015-BSLMUSEUM-CNTRCT-R-1471, A Resolution Approving
and Authorizing the Award and Execution of a Contract Relating to Phase 2 of the
Heritage Center Improvements By and Between the Village of Oak Brook and Oak
Brook Mechanical Services, Inc.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Board reject all
bids for the Heritage Center HVAC Project (Phase I and Phase II) and that staff be
instructed to program the project in the 2020 fiscal year.
Discussion ensued regarding whether to approve/reject this project at this time.
Oak Brook Historical Society Representative Kathy Maher spoke in support of proceeding
with the HVAC projects now instead of delaying them and provided a handout.
Engineering/Public Works Director Hullihan discussed how the HVAC system has been
working. Further discussion ensued regarding funding.
ROLL CALL VOTE:
Ayes: 3 – Trustees Manzo, Tiesenga, Yusuf
Nays: 2 – Trustees Adler, Baar
Abstain: 0 – None
Absent: 1 – Trustee Moy
Motion carried, 3 to 2.
B. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Gateway Signs – 31st Street/York Road and Spring Road/York Road
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that staff advertise for
competitive bids for gateway signs at 31st Street/York Road and Spring Road/York
Road.
Resident William Lindeman remarked about secondary messages on the signs.
Engineering/Public Works Director Hullihan discussed secondary messages and he
requested some guidance. Discussion ensued regarding secondary messages and sign
designs and bidding out for each location separately.
ROLL CALL VOTE:
Ayes: 3 – Trustees Baar, Tiesenga, Yusuf
Nays: 2 – Trustees Adler, Manzo
Abstain: 0 – None
Absent: 1 – Trustee Moy
Motion carried, 3 to 2.
9. ACTIVE BUSINESS
VILLAGE OF OAK BROOK MINUTES Page 6 of 7 REGULAR MEETING OF JUNE 9, 2015
A. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Audit Services
Motion by Trustee Manzo, seconded by Trustee Adler, that the Village Board
authorize staff to issue a request for proposal (RFP) for audit services for the years
ended December 31, 2015 through 2019. Trustee Manzo then withdrew his Motion.
Motion by Trustee Manzo, seconded by Trustee Adler, that the Village Board
authorize staff to issue a request for proposal (RFP) for audit services for the years
ended December 31, 2015 through 2017.
Trustee Adler discussed the importance of internal accounting controls and suggested
separate audits by the pension funds.
VOICE VOTE: Motion carried.
B. Village Board Meetings – Notice of Meetings- Motion to Cancel 07/28/15 Board of
Trustees Meeting
Motion by Trustee Baar, seconded by Trustee Manzo, to cancel the second Village
Board meeting on July 28, 2015 and combine it with the August 11, 2015 Village
Board meeting.
Trustee Baar discussed that this would save staff time and be more efficient to consider
going to a single meeting in certain months, throughout the year and/or holding special
meetings. It was suggested that all department heads should attend the Village Board
meetings even if they do not have an agenda item. It was also suggested that a to-do list be
utilized to determine when special meetings need to be held.
VOICE VOTE: Motion carried.
Village Manager Ginex requested some guidance regarding going forward on an annual
basis for next year. Consensus to re-address the consideration of holding only one meeting
per month year round with special Committee-of-the-Whole meetings in between as
needed.
10. INFORMATION & UPDATES
A. VILLAGE MANAGER
Village Manager Ginex discussed that there will be remodeling at the front counter of the
Village Hall starting June 19th.
B. VILLAGE CLERK
Village Clerk Pruss informed those present of “Take Care of Business Day” on June 23rd
at the Library.
C. TRUSTEES
VILLAGE OF OAK BROOK MINUTES Page 7 of 7 REGULAR MEETING OF JUNE 9, 2015
Trustee Manzo thanked the Board for the thoughtful discussions at the meeting.
Trustee Tiesenga remarked that he is traveling to London with the American Bar
Association to commemorate the signing of the Magna Carta. He affirmed that he will be
delivering a letter from President Lalmalani inviting the Queen and Prince Charles to polo
next year.
D. VILLAGE ATTORNEY
Village Attorney Friedman had nothing to report.
E. VILLAGE PRESIDENT
IT Director Fox mentioned that the switch to another telephone service provider per the
RFP went well and that the cost savings are significantly greater than anticipated. He also
discussed upcoming changes in the website.
Finance Director/Assistant Village Manager Dangles stated that the sales tax budget
projections have been exceeded through June by $90,000+ and are up $263,000 from this
time last year. She added that the Finance Department is looking into credit card
processing for permits and miscellaneous payments and that this will be brought up for
discussion before the Board in the future.
11. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Adler, to adjourn the Regular
Meeting of the Board of Trustees at 10:28 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk