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S-438 - 08/30/1979 - SPORTS CORE - Ordinances ORDINANCE NO . S- PAMPHLET FRONT OF PAMPHLET AN ORDINANCE ADOPTING POLICIES AND ESTABLISHING RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE PUBLISHED IN PAMPHLET FORM THIS 30th DAY OF August , 1979 . BY ORDER OF THE CORPORATE AUTHORITIES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS . c Village Clerk t ORDINANCE NO. S 438 AN ORDINANCE ADOPTING POLICIES AND ESTABLISHING RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE WHEREAS, the Village of Oak Brook has heretofore acquired 269 acres of property and improvements previously known as the Butler International Sports Core , and now known as the Oak Brook Sports Core; and WHEREAS, the President and Board of Trustees of the Village of Oak Brook have previously established rules and regulations governing the operation of the Sports Core facilities through the adoption of Ordinance S-424 , passed and approved March 27 , 1979 , as amended by Ordinance S-437 passed and approved July 24 , 1979; and WHEREAS, the said President and Board of Trustees deem the amendment of those rules and regulations established pursuant to Ordinance S-424 to be in the best interests and in furtherance of the general welfare of the citizens of the Village of Oak Brook; NOW 2 . THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND —' BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows: Section 1: That the provisions of the preamble here- inbefore set forth are hereby adopted as though herein fully set forth. Section 2: That there are hereby established rules and regulations governing the operation of the facilities known as the Oak Brook Sports Core and the use of the same , the said rules and regulations being those set forth in the attachment hereto , which is labelled Exhibit "A" , and 'made a part hereof. Section 3: That Ordinances S-424 and S-437 and all ord- inances or parts thereof in conflict with the provisions of this Ordin- ance be and the same are hereby repealed to the extent of .such conflict. Section 4: That the provisions of this Ordinance are deemed severable and the validity or invalidity of any part thereof shall not affect the validity of the remaining provisions thereof. Section 5: That the Village Clerk is hereby authorized and directed to publish this Ordinance in pamphlet form in the manner provided by law. Section 6 : That this Ordinance shall be in full force and effect from and after its passage , approval and ,publication' in pamphlet form, all as required by law. Passed this 26th day of August ,1979 . Ayes : Trustees Brown, Cu grove , Marquardt , Philip, Reynolds , Rush Nays : None Absent: None Ordinance No . S- 438 Sports Core Page two Approved this 26th day of August 1979 . V111age Pr ident ATTEST: Villagb Clerk Approved as to Form: Vil ag Attorney Not Published Published 8/30/79 Pamphlet Date Paper OAK BROOK SPORTS CORE OPERATING POLICIES I . SPORTS CORE OPEN FIELDS A. Open Field Utilization 1 . Scheduling : Requests to utilize the Open Field or Show Field areas for recrea- tional sporting events shall be made at least thirty (30) days in advance and shall be reviewed and scheduled by the Sports Core Manager . Any proposed event involving concessions will not be scheduled until approval of any licenses required from the Village . Use of the Sports Core for recreational sporting events which involve spectator admission fees or concessions shall be limited to nonprofit amateur organizations . Any nonsport Open Field or Show Field use shall be scheduled only after issuance of a permit by the Village . 2 . Fees : For Open Fields there shall be a daily user fee of $20 per field (approximately 12 acres) for up to four hours of use plus an additional $20 per field for use over four hours . Rental of the Show Field for horse shows shall be $1,000 plus $500 for each day. The Show Field rental for nonhorse show events shall be $250 per day. When an event involves spectator admission fees or concessions there shall be an additional fee equal to ten percent of gross gate receipts and ten percent of the gross concession receipts . All above fees and the additional requirments in Paragraph I (A) (3) shall not be applicable when Open Field events or activities are arranged through separate written contract approved by the Village Board. Fees for the use of the Open Fields or Show Field include only the availability of the basic facility as it normally exists . Additional facilities or services may be required for a parti- cular event; the cost of such facilities or services shall be the obligation of the user. 3. Additional Requirements: Whenever an event involves an admission fee or concessions; a) security services acceptable to the Village may be required. b) a clean-up bond equal to 110 percent of the estimated clean-up cost and in a form acceptable to the Village Attorney will be provided; and c) portable restroom facilities shall be arranged through the Village 4 . Permitted and Prohibited Activities : There shall be no camping or picnicing on the Sports Core . No events shall be authorized or scheduled which require the instal- lation of permanent facilities or the alteration or obstruction of Open Field areas . Open Field events shall be scheduled and held only during daylight hours Cross-country skiing shall be permitted on any area of—t e Sports Core except on the golf course greens . Snowmobiles , motorbikes , ,motorcycles , and other off-the-road vehicles shall not be operated on the Sports Core . Motorcycles may be operated only on paved roadways . EXHIBIT "All (Page 1 of 6) S . No admission fees shall be imposed upon any resident of the Village of Oak Brook in conjunction with any Open Field or Show Field event except as arranged through separate written contract approved by the Village Board for polo games . B . Bridle Paths Sports Core Bridle Paths shall be open to the general public. All operators of commercial stables shall pay a $500 annual fee for utilization of the Sports Core Bridle Path system. C . Rental Insurance Any person renting Sports Core facilities shall be required to provide proof of insurance for the proposed event, indicating coverage of any risk not adequately covered by the current Sports Core insurance coverage. The Sports Core Manager shall have the right to require any such additional insurance for noncovered risks in the amounts consistent with the character and extent of the rental purpose . II . OAK BROOK GOLF CLUB A. Golf Course The Oak Brook Golf Club shall be closed for the 1979 season since it is under construction for expansion to an 18-hole course . B . Driving Range The Oak Brook Golf Club Driving Range shall be open for the 1979 season from April 1 , 1979 to November 1, 1979 : daily from 9 AM to 1 hours before dusk. Buckets of Driving Range balls shall be avail- able for $2 per bucket (60 balls) . C. Golf Lessons Lessons will be available for a fee through the Oak Brook Golf Club Pro . Golf Lesson fees shall be posted at the Oak Brook Golf Club Driving Range . Charges for Golf Lessons shall be paid to the Oak Brook Sports Core . III OAK BROOK BATH & TENNIS CLUB A. The Bath & Tennis Club consists of: 1. A clubhouse, including: kitchen facilities dining room facilities locker and shower facilities bar facilities 2 . Outdoor swimming pools , including : a wading pool an Olympic-size swimming pool a diving pool 3 . A lake with canoes 4 A barbecue snack pavilion with picnic tables S. Six outdoor tennis courts EXHIBIT „ATE (Page 2 of 6) B. Season Membership and Fee Schedule Nonresident Resident Prior Member* Nonresident Family Season Membership $400/yr . $525/yr . $600/yr . Individual Season Member- ship $200/yr. $265/yr. $300/yr . Social Season Membership Business $ 50/yr . $ 50/yr. $ 50/yr . Personal $ 25/yr . $ 25/yr. $ 25/yr. Bath & Tennis Guest Fee. $ 3/visit $ 3/visit $ 3/visit Dining Guest Fee $ -0- -0- -0- Locker Rental $ 25/yr. $ 25/yr. $ 25/yr. *Any nonresident who in 1978 was a valid Nonresident Prior Member in the Oak Brook Bath $ Tennis Club C . Season Membership Definitions Persons paying the Family, Individual , or Social fee shall be known as Season Members . 1 . Family Season Member - will include husband and/or wife and all persons permanently residing in the household of the principal member or members . Membership will entitle the participant to utilize all the facilities at no additional charge : except for food, beverage, and special charges for private services throughout the season. 2 . Individual Season Member - will be an individual at least 21 years of age . Membership will entitle the participant to utilize all the facilities at no additional charge: except for food, beverage, and special charges for private services throughout the season. 3. Social Season Member Membership will entitle participants to utilize the Clubhouse dining facilities throughout the season and to invite unlimited dining guests . a. Business Social Member - shall be issued in the name of an individual and in the name of his/her business.. Such member- ship shall include the person in whose name the card is issued and any employee of the business in which name the card is issued who posesses the membership card with the authority of the person in whose name it .is issued. b . Personal Social Member will include individuals and all persons permanently residing in the household of the prin- cipal member . 4 . Bath & Tennis Guests - will be individuals registered by a Family or Individual Season Member to utilize the tennis courts and swimming pools and shall be limited to ten visits per season. Guests may not charge vouchers and must be accompanied by the member at all times . EXHIBIT "All (Page 3 of 6) D. Membership Identification and Charging 1. Season Members will be issued plastic cards indicating the type of membership and the holder ' s name . Such cards will be used for charging at the Bath & Tennis Club . 2 . All accounts will be payable upon receipt of statements . Any balance not paid within 30 days shall be charged an interest fee of 1. 5% (18a annual rate) . Charging privileges on any accounts with unpaid balances over 60 days will be canceled. 3. Payment for season goods and services at the Bath & Tennis Club , with the exception of the barbecue , shall be by way of charging, utilizing Season Membership cards . Food and beverage at the barbecue house shall be paid for by utilizing prepaid coupons , or adults may charge utilizing Season Membership cards . Prepaid coupons , in $10 books, can be charged at the Clubhouse by utilizing a Season Membership card. 4 . All charges for lessons shall be charged through the Bath & Tennis Club . Fee- schedules for lessons shall be posted at the Clubhouse . S . Seasonal locker rentals shall be on a first-come , first-serve baiss . Not more than 60% of the lockers shall be rented. E. Operations - Clubhouse 1 . The Clubhouse will be open to members beginning Saturday, May 26, 1979, and continuing through Monday, September 3, 1979 . Operating hours will be : Clubhouse - Tues . , Wed. , Thurs . , Sat. - 10 : 00 . AM to 5 : 00 Phi Fri . $ Sun.- - 10 :00 A',! to 8 : 00 PM Mon. - CLOSED (except Holidays) Luncheon Service - Tues . through Sun. 11: 30 AM to 2 : 30 PM Dinner Service - Fri . $ Sun. - 5 : 00 PNi to 8: 00 PM Cocktail Lounge - Tues . , Wed. , Thurs . , F Sat. -11 : 30 AM to 5 : 00 PM Bar service to courts , pool , and barbecue - until 8: 00 PM Fri . -11 : 30 AM to 8 : 00 PM Sun. -12 : 00 N to 8 : 00 PM Barbecue House - Daily -11 :00 AM to 6: 00 PM Locker Rooms - Daily - 8 : 00 AM to dusk Bar and Luncheon service will be available on Holidays. 2 A 15% service charge for tips and gratuities will be added to all luncheon, dinner , and bar charges. 3. Prices on items for resale , including food, beverages , tennis ac cessories , and similar items shall be as approved by the Village Manager or his authorized agent . 4 . Prices for food services shall be in accordance with the tract between the Village and the food service contractor. EXHIBIT "A" (Page 4 of 6) F . Operations Swimming Pools 1 . The pools may be utilized by Family or Individual Season Members . 2 . The pools will be open beginning on Saturday, May 26th, and closing the day after Labor Day. Pool hours will be : Mon. - Fri . (thru 7/27) 10 AM - 1 PM Lessons $ Swim Team* 1 PM - 8 PM Open Swim Mon. - Fri . (from 7/30) 10 AM - 8 PM Open Swim Sat . $ Sun. 10 AM 8 PM Open Swim *One lane will be open for adult swim during lesson and swim team periods . 3. Group and individual swimming and diving lessons will be avail- able through Club instructors . 4 . Swim Team fee schedule: 1st child in family $10 2nd child in family $10 All additional children $ 5 G . Operations Tennis Courts 1 . The tennis courts may be utilized by Family or Individual Season Members . 2 . The tennis courts will be supervised by Club staff from May 26th through September 3rd. The nets will be up and the courts open on a first-come, first-serve basis from May 12th to May 26th and from September 4th to October 15th. The courts will be open seven days a week from 7 AM until dusk. 3. Tennis lessons will be available through a Club instructor. H. Clubhouse Rental 1. The Clubhouse will be available to Season Members and Nonmenbers for private parties or events any day prior to Friday, May 25, 1979 , or after Monday, September 3 , 1979, and between those dates on Tuesday, Wednesday, Thursday, and Saturday evenings after 5 PM. 2 . The Clubhouse will be available at the following rates : With Food Without Food or Bev. Mina or Bev. Min Saturday Evenings Resident $ 0 $ 175 Nonresident $100 $ 275 Friday & Sunday Evenings Resident $ 0 $ 125 Nonresident $100 $ 225 Monday thru Thursday Evenings Resident $ 0 $ 100 Nonresident $100 $ 200 Daytime Use (Off Season) Half Day (4 hrs . ) Resident $ 0 $ 35 Nonresident $ 35 \50 Full Day (8 hrs .) Resident -- - $ 0 $ 70 -- Nonresident - $ 70 $ 85 EXHIBIT "A" (Page 5 of 6) For the purpose of Clubhouse rentals: the term "Resident" shall include Village Residents , Nonresident Season Members, and Oak Brook Business Firms . 3. The Clubhouse will only be available for events with catered food or bar service at , or above , the following minimums : Saturday Evenings - September thru May 65 persons June thru August 100 persons Friday and Sunday Evenings 50 persons Monday thru Thursday Evenings & Daytime 40 persons To be eligible for the room rental rates for food or bet-erage minimums , events shall also involve at least $200 of catered food revenue or $400 of bar service . 4. Events for Friday , Saturday, or Sunday evenings without catered food or bar service minimums will not be confirmed until one month prior to the date, except events for regularly organized Oak Brook Community groups on Sunday evenings . 5 . Notwithstanding the above fee schedule and minimums , regularly organized Oak Brook Community groups may rent the facility for day or evening use on any Sunday through Thursday during the off-season for $35 . 6 . Arrangements for rentals and private events shall be made through the Club Director. All catered food services shall be provided by the food service company which is under contract with the Village . EXHIBIT "All (Page 6 of 6) ORDINANCE NO . S- 438 PAMPHLET BACK OF PAMPHLET AN ORDINANCE ADOPTING POLICIES AND ESTABLISHING RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF TI?E FACILITIES KN0WN AS THE SPORTS CORE PUBLISHED IN TAMPHLET FORM BY ORDER OF THE CORPORATE AUTHORITIES OF* THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES , ILLINOIS .