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S-447 - 03/25/1980 - SPORTS CORE - Ordinances tl ORDINANCE NO. S- 447 AN ORDINANCE AMENDING ORDINANCES S-438 and S-444 AND ESTABLISHING REVISED RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE AND ESTABLISHING POLICIES FOR THE OAK BROOK GOLF CLUB WHEREAS, the Village of Oak Brook has heretofore acquired 269 acres of property and improvements previously known as the Butler International Sports Core, and now known as the Oak Brook Sports Core ; and WHEREAS, the President and Board of Trustees of the Village of Oak Brook have previously established rules and regulations governing the operation of the Sports Core facilities through the adoption of Ordinance S-438, passed and approved August 26, 1979 ; and WHEREAS, said Ordinance S-438 _was amended pursuant to Ordinance S-444 to establish specific policies for the use and operation of the municipal golf course known as the Oak Brook Golf Club to be in the best interests and in furtherance of the general welfare of the citi- zens of the Village of Oak Brook; and WHEREAS, the President and Board of Trustees deem the amendment and integration of the rules and regulations adopted pursuant to said Ordinances S-438 and S-444 to be in the best interests and in furtherance of the general welfare of the citizens of the Village of Oak Brook; NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows : Section 1: That the provisions of the preamble herein before set forth are hereby. adopted as though herein fully set forth. Section 2 : That Ordinances S-438 and S-444 be, and are hereby amended by adding thereto and incorporating therein the policies attached hereto, entitled "Oak Brook Sports Core Operating Policies ," and labelled Exhibit "A" , consisting of 9 pages , which Exhibit is hereby made a part of this Ordinance. Section 3: That all ordinances or parts thereof in conflict with the provisions of this Ordinance be and the same are hereby repealed to the extent of such conflict. Section 4 : That the provisions of- this Ordinance are deem- ed severable and the validity or invalidity of any part thereof shall not affect the validity of the remaining provisions thereof. 'Section 5 : That the Village Clerk is hereby authorized and directed to publish is Ordinance in pamphlet form in the manner provided by law. Section 6 : That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pam- phlet form, all as required by law. Ordinance No. S- 447 Page two Amendment to Ordinance S-438 and S-444 - Rules and Regu- lations Governing the Sports Core Passed this 25th day of March 1980 . Ayes : Trustees Congreve, Lavery, Philip and Rush Nays : Trustee Reynolds Absent: None Approved this 25th day of March 1980 . 1 age x ent ATTEST: Village UIerK Approved as to Form: W VilAttoriVey Published 3/26/80 Par{phlet Date Paper Not Published OAK BROOK SPORTS CORE OPERATING POLICIES I . SPORTS CORE OPEN FIELDS A. OPEN FIELD UTILIZATION 1 . Scheduling: Requests to utilize the Open Field or Show Field areas for re- creational sporting events shall be made at least thirty (30) days in advance and shall be reviewed and scheduled by the Sports Core Manager . Any proposed event involving concessions will not be scheduled unntil approval of any licenses required from the Village . Use of the Sports Core for recreational sporting events which involve spectator admission fees or concessions shall be limited to nonprofit amateur organizations . Any nonsport Open Field or Show Field use shall be scheduled only after issuance of a permit by the Village . 2 . Fees : For Open Fields there shall be a daily user fee of $20 per field (approximately 12 acres) for up to four hours of use plus an ad- ditional $20 per field for use over four hours . Rental of the Show Field for horse shows shall be $1,000 plus $500 for each day. The Show Field rental for nonhorse show events shall be $250 per day. When an event involves spectator admission fees or concessions there shall be an additional fee equal to ten per- cent gross gate receipts and ten percent of the gross concession receipts . All above fees and the additional requirements in Paragraph I (A) (3) shall not be applicable when Open Field events or activities are arranged through separate written contract approved by the Village Board.. Fees for the use of the Open Field or Show Field include only the availability of the basic facility as it normally exists . Additional facilities or services may be required for a parti- cular event ; the cost of such facilities or services shall be the obligation of the user . 3. Additional Requirements : Whenever an event involves an admission tee or concessions ; a) security services acceptable to the Village may be required; b) a clean-up bond equal to 110 percent of the estimated clean-up cost and in a form acceptable to the Village Attorney will be provided; and c) portable restroom facilities shall be arranged through the Village . 4 . Permitted and Prohibited Activities : There shall be no camping or picnicing on the Sports Core . No events shall be authorized or scheduled which require the instal- lation of permanent facilities or the alteration or obstruction of Open Field areas . Open Field events shall be scheduled and held only during daylight hours . Cross-country skiing shall be permitted on any area of the Sports Core except on the golf course greens . Snowmobiles , motorbikes , motorcycles , and other off-the-road vehicles shall not be operated on the Sports Core . Motorcycles may be operated only on paved roadways . EXHIBIT "A" (Page 1 of 9) 5 . No admission fees shall be imposed upon any resident. of the Village of Oak Brook in conjunction with lany Open Field or Show Field event except as arranged thorugh separate written contract approved by the Village Board for polo games . B . Bridle Paths : Sports Core Bridle Paths shall be open to the general public . All operators of commercial stables shall pay a $500 annual fee for utilization of the Sports Core Bridle Path system. C . Rental Insurance : . Any person renting Sports Core facilities shall be required to provide proof of insurance for the proposed event , indicating coverage of any risk not adequately covered by the current Sports Core insurance coverage . The Sports Core Manager shall have the right to require any such additional insurance for non- covered risks in the amounts consistent with the character and extent of the rental purpose . II . OAK BROOK GOLF CLUB A. Definitions : Unlimited Season Membership - permits holder to play without payment of additional greens tees at any time course is open. Reserved starting times are required on weekends before_ noon. Limited Season Member - permits holder to play without payment of additional greens tees at any time course is open on weekdays and after 12 noon on weekends and holidays . Member may play before noon on weekends and holidays by paying one-half of the prevailing greens fee . Resident - any, person permanently residing within the !,corporate limits—o the Village of Oak Brook. Non-resident - any person residing outside the corporate limits of the zllage of Oak Brook . Corporate Resident Employee any person employed on a full time basis`whose primary place of employment is within the corporate limits of the Village of Oak Brook . Junior - a minor child eleven (11) to seventeen (17) years of age . u for members may play without payment of additional greens fees any time except : 1) Wednesdays ; 2) weekends and holidays before noon; 3) if 13 years of age or under, lafter 3: 45 PM on weekdays unless accompanied by an adult. Member may play during the ex- cepted times in 1 , 2 $ 3above by paying the prevailing greens fees . Senior -- any person 60 years of age or older. Senior members may play without payment of additional green fees any time except weekends and holidays before noon. Member may play during these excepted times by paying the prevailing. greens fee . Resident Identification Card - permits holder to play for prevailing Resident greens fee rate . There is no charge for this card. Junior and Senior Resident Identification Card - permits holder to qualify for the ten 0 percent d1scount rate when applicable. There is no charge for this card. Holder must be a Village Resident . Season Member - persons paying season pass fees . B. Policies : 1 . Oak Brook Businesses Employees of businesses within the corporate limits of the Village of Oak Brook shall be entitled to purchase Resident PY14TRTT "At' (Pa arm 7 n f C) Season Memberships to the Oak Brook Golf Club . Anyone pur- chasing a season membership under this policy shall be required to present a current certification of employment from his employer. Employees not holding a season membership will pay the Non-resident greens fee rates . 2. Golf Club Season Membership a) Golf Club Season Memberships , except Junior Memberships , shall include a Social Season Membership to the Bath & Tennis Club entitling members to utilize the Club House dining facilities throughout the season and to invite unlimited dining guests . b) Season Members will be issued a plastic card indicating the type of season membership and the member' s name . Such cards will be used for identification and for charging at the Oak Brook Golf Club and the Oak Brook Bath & Tennis Club . Junior Memberships shall include charging privileges only upon the written consent of the parent or legal guardian. c) All accounts will be payable upon receipt of statements. Any balance not paid within 30 days of the billing date shall be charged an interest fee of l. S% (18% annual rate) . Charging privileges on any accounts with unpaid balances over 60 days old will be canceled. d) Golf Club Season Memberships shall entitle members to the associated playing privileges only during those times when the course is declared open for play by the Golf Pro/Manager and only during the year indicated on such membership . 3. Identification Cards A resident of Oak Brook who does not hold a current Golf Club Season Membership Card or a current Bath $ Tennis Club i,,9ember-. ship Card must obtain an annual Resident Identification Card to qualify for resident greens fee rates . Junior or Senior residents must obtain an annual Junior or Senior Identification Card to qualify for discount rates as applicable . Such cards shall be issued through the Village Hall without charge upon application and verification of residency or age . 4 . Bath $ Tennis Club Season Memberships at the Bath & Tennis Club shall not include Season Membership privileges at the Oak Brook Golf Club. . How- ever, Bath $ Tennis Club Season Membership Cards can be used at the Oak Brook Golf Club to qualify for appropriate greens fee rates and may also be used for charging privileges at the Oak Brook Golf Club . S . Golf Leagues Golf League tee times will be scheduled only between the fol- lowing times : Monday 7 : 30 AM - 9 : 30 AM 4 : 00 PM - 6 :00 PM Tuesday 7: 30 AM - 9 : 30 AM 4 : 00 PM - 6 : 00 P14 Wednesday - - - -- -NONE- - - -- - Thursday 7: 30 AM - 9 : 30 AM Friday 7 : 30 AM - 9: 30 AM 4: 00 PM - 6: 00 PM 6 . Golf Outings A golf outing may be arranged through the Golf Pro/Manager if, in the Pro/Manager' s judgement , such a function will not signi- ficantly affect daily fee play. EXHIBIT "A (Page 3 of 9) 7 . Golf Lessons Lessons will be available for fee through the Oak Brook Golf Club Building. 8 . Golf Season The Oak Brook Golf Club Driving Range shall be open from April 1st until November lst . The golf course will be open daily for play as soon after July 6 , 1980 , as construction and weather permits . C . GREENS FEES (Non-Members) Resident Non-Resident Weekdays 18 Holes $ 7. 00 $ 9. 00 9 Holes $ 4 . 50 $ 5 . 50 Twilight (4 : 00 PM) $ 4. 50 $ 5 . 50 Weekends 18 Holes $ 9 . 00 $11 . 00 9 Holes $ 5 . 50 $ 6 . 50 Twilight (4 : 00 PM) $ 5 .00 $ 6 . 00 Any resident qualifying as a Junior or Senior shall be eligible for a ten (10) percent discount on any green fee rate except on 1) Wednesdays or 2) weekends or holidays before noon. D. SEASON MEMBERSHIP FEE SCHEDULE Resident Non-Resident Unlimited $300 $ 400 Limited $250 $ 350 Junior $150 $ 250 Senior $150 $ 250 There are 30 weeks between April 1st and November 1st. It is currently anticipated that the course will open on July 7 , 1980 , immediately following the Western Open Golf Tournament. From that date to November lst includes 17 weeks (56% of the season) and 16 weekends (530 of the season) . Only fifty (50) percent of the above rates shall be charged for the 1980 season. E . PERMANENT RESERVED WEEKEND STARTING TI'_`.•IES 1. Tee times will be available for 18 hales from 5 : 30 AM to 12 : 00 PM on Saturdays and Sundays . Times will be scheduled 7 minutes apart teeing off approximately 9 foursomes per hour. Foursomes only will be scheduled for these times . 2. The permanent reserved weekend starting time draw would be held in the Spring of 1980 after the brochure is mailed. The order of drawing would be as follows : 1 . Unlimited Resident Season Members 2 . Unlimited Corporate Resident Employee Season Members 3. Unlimited Non-Resident Season Members 4. Limited Resident Season Members S . Limited Corporate Resident Employee Season Members 6 . Limited Non-Resident Season Members 7 . Residents 8 . Non-Residents EXHIBIT "A" (Page 4 of 9) 3 . The drawing is proposed to be held under the following conditions : 1. One person of a foursome can qualify for a drawing category. 2 . One person of a foursome must be present at the drawing . 3 . Only foursomes may apply for the drawing . 4 . A person may apply as a member of only one foursome . 5 . If all tee times are filled the drawing would continue to establish a stand-by list of golfers . These stand- by foursomes could fill in any times that are cancelled before the golf course opens or could fill in those times that are cancelled during the playing season. 4 . Tee Time Forfeiture If a tee time is not cancelled at least 7 days prior to play and the foursome does not show for play, or if less than a foursome shows for play, the tee time shall be forfeited un- less the foursome fills these spots with other golfers or pays for the spots . Forfeited tee times shall become available to foursomes on the waiting list for permanent assignment. 5 . Non-Permanent Tee Times Weekends and Holidays - forfeited, cancelled and undrawn per manent times , and all other Weekend and Holiday times will be available for reservation not more than 7 days in advance . Weekdays - Weekday times will be available for reservation not more than 7 days in advance for Residents and Season Members . Other times will be available on a first-come, first-serve basis . F. GOLF LEAGUES A Golf league is any group of golfers of significant size for which a standard block of starting times is reserved on a consistent basis , normally weekly. There would be two golf league categories , twilight golf leagues and morning golf leagues . Twilight golf leagues would be scheduled on Mondays , Tuesdays, and Fridays between the hours of 4 : 00 PM and 6 : 00 PM. These times would be assigned to Oak Brook businesses or Oak Brook organizations on a first-come, first-serve basis . If these times are not filled by Oak Brook businesses or organizations by May 1 , 1980 or by September 30th in any normal full year , these league times would then become available to any group on a first-come , first-serve basis . Morning leagues would be scheduled on Mondays , Tuesdays , Thurs- days and Fridays from 7 : 30 AM through 9 : 30 AM. These league times would be assigned for 1980 first to those leagues who had times at the old Oak Brook Executive Golf Course in 1978 and then to all other groups on a first-come , first-serve basis . The golf league schedule times listed above may be extended for an Oak Brook organization or business golf league , provided the golf manager, with the concurrence of the Sports Core 14anager, determine that such an extension is into a time period with a low level of play where daily fee use would not be significantly effected. Golf league participants would pay the applicable resident gre fee rate. EXHIBIT "A" (Page S of 9) III . OAK BROOK BATH & TE'N'NIS CLUB A. The Bath & Tennis Club consists of : 1 . A clubhouse , including : kitchen facilities dining room facilities locker and shower facilities bar facilities 2 . Outdoor swimming pools , including: a wading pool an Olympic-size swimming pool a diving pool 3 . A lake with canoes 4. A barbecue snack pavilion with picnic tables 5 . Six outdoor tennis courts B. Season Membership and Fee Schedule : Nonresident Resident Prior Member's Nonresident Family Season Membership $440 $580 $660 Individual Season Membership $220 $290 $330 Social Season Membership Business $ 20 $ 20 $ 20 Personal $ 20 $ 20 $ 20 Bath $ Tennis Guest Fee $ 3/visit $ 3/visit $ 3/visit Dining Guest Fee $ -0- $ -0- $ _0- Locker Rental $ 25/yr. $ 25/yr. $ 25/yr. *Any non-resident who in 1978 was a valid Nonresident Prior Member in the Oak Brook Bath & Tennis Club C. Season Membership Definitions Persons paying the Family, Individual , or Social fee shall be known as Season Members . 1 . Family Season Member : will include husband and/or wife and all persons permanently residing in the household of the principal member or members . Membership will entitle the participant to utilize all the facilities at no additional charge : ex- cept for food , bevy rage , and special charges for private ser- vices throughout the season. EXHIBIT "A" (page 6 of 9) 2 . Individual Season Member: will be an individual at least 21 years oT age . Membership- will entitle the participant to utilize all the facilities at no additional charge : except for food, beverage, and special charges for private service through- out the season. 3 . Social Season Member: Membership will entitle participants to utilize the Clubhouse dining facilities throughout the season and to invite unlimited dining Quests . a. Business Social Member: shall be issued in the name of an individual and in t e name of his/her business . Such membership shall include the person in whose name- the card is issued and any employee of the business in which the card is issued who possesses the membership card with the authority of the person in whose name it is issued. - b. Personal Social Member: will include individuals and all persons permanently residing in the household of the principal member. 4 . Bath & Tennis Guests : will be individuals registered by a Family or Individual Season Member to utilize the tennis courts and swimming pools and shall be limited to ten visits per season. Guests may not charge vouchers and must be accompanied by the member at all times . D. Membership Identification and Charging 1 . Season Members will be issued plastic cards indicating the type of membership and the holder' s name . Such cards will be used for charging at the Bath & Tennis Club. 2 . All accounts will be payable upon receipt of statements . Any balance not paid within 30 days shall be charged an interest fee of 1 . S% (18% annual rate) . Charging privileges on any accounts with unpaid balances over 60 days. will be cancelled. 3 . Payment for season goods and services at the Bath & Tennis Club , with the exception of the barbecue , shall be by way of charging, utilizing Season Membership cards . Food and beverage at the barbecue house shall be paid for by utilizing prepaid coupons , or adults may charge utilizing Season Membership cards . Prepaid coupons , in $10 books , can be charged at the Clubhouse by utilizing a Season Membership card. 4 . All charges for lessons shall be charged through the Bath $ Tennis Club . Fee schedules for lessons shall be posted at the Clubhouse . . 5 . Seasonal locker rentals shall be on a first-come , first-serve basis . Not more than 60% of the lockers shall be rented. E . Operations - Clubhouse 1. The Clubhouse will be open to members beginning the Saturday, immediately before the Federally observed Memorial Day, and continuing through the Monday, observed as Labor Day . Operating hours will be: Clubhouse Tues . , Wed. , Thurs . , Fri . , Sat . , - 10 : 00 AM to 5:00 P1 - Sunday - 10 : 00 AM to 8 : 00 PM - Monday - CLOSED (except Holidays) Luncheon Service - Tues . thru Sun. - 11: 30 AM to 2 : 30 PM Dinner Service - Sunday - 5 : 00 PM to 8 :.00 PM Cocktail Lounge Tues . , bred. , Thurs . , Fri . , Sat . - 11: 30 AM to 5 : 00 Pr1 Bar service to courts , pool and barbecue - until 7 : 30 PM Sunday - 12 :00 Noon to 8 :00 PM Barbecue House - Daily - 11 : 30 AM to 5 : 30 PM Locker Rooms - Daily 8 : 00 AM to dusk Bar and Luncheon Service will be available on Holidays. 2 . A 15% service charge for tips and gratuities will be added to all luncheon, dinner, and bar charges . 3 . Prices on items for resale , including food, beverages, tennis accessories , and similar items shall be as approved by the Village Manager or his authorized agent. 4 . Prices for catered food services shall be in accordance with contracts between the Village and the food service contractors . F. Operations - Swimming Pools 1 . The pools may be utilized by Family or Individual Season Members . 2 . The pools will be open beginning on the Saturday immediately before the Federally observed Memorial Day and closing the day after Labor Day. Pool hours during Swim Team Season will be : .Mon. - Fri . - 10 AM - 1 PM Lessons & Swim Team* 1 PM - 8 PM Open Swim After Swim Team Season: Mon. - Fri . - 10 AM - 8 PM Open Swim Sat . & Sun. - 10 AM - 8 PM Open Swim *One lane will be open for adult swim during lesson and swim team periods . 3. Group and individual swimming and diving lessons will be avail- able through the Club Instructors . 4 . Swim Team fee schedule : To Be Established G. Operations - Tennis Courts 1 . The tennis courts may be utilized by Family or Individual Season Members . 2 . The tennis courts will be supervised by Club staff from the Saturday before the Federally observed Memorial- Day through Labor Day. The nets will be up and the courts open on a first-come, first-serve basis from about May 10th to the first supervised day and from the day after Labor Day to October 15th . The courts will be open seven days a week from 7 All until dusk . 3 . Tennis lessons will be available through a Club instructor. EXHIBIT "A" (Pate 8 of '9) H. Clubhouse Rental 1. The Clubhouse will be available to Season Members and Nonmembers for private parties or events any day prior to the Friday before the Federally observed Memorial Day or after Labor Day, and between those dates on Tuesday, Wednesday, Thursday, Friday; and Saturday evenings after S PM. 2 . The Clubhouse will be available at the following rates : With Food Without Food or Bev. Min. or Bev. Min. Saturday Evenings Resident $ 0 $ 175 Nonresident $100 $ 275 Friday & Sunday Evenings Resident $ 0 $ 125 Nonresident $100 $ 225 Monday thru Thursday Evenings Resident $ 0 $ 100 Nonresident $100 $ 200 Daytime Use (Off Season) Half Day (4 hours) Resident $ 0 $ 35 Nonresident $ 35 $ 50 Full Day (8 hours) Resident $ 0 $ 70 Nonresident $ 70 $ 85 For the purpose of Clubhouse rentals : the term "Resident" shall in - elude Village Residents , Nonresident Season Members , and Oak Brook Business Firms . 3. The Clubhouse will only be available for events with catered food or bar service at , or above , the following minimums : Saturday Evenings - September thru May 6S persons June thru August 100 persons Friday and Sunday Evenings - 50 persons Monday thru Thursday Evenings $ Daytime - 40 persons To be eligible for the room rental rates for food or beverage minimums , events shall also involve at least $200 of catered food revenue or $400 of bar service . 4 . Events for Friday, Saturday, or Sunday evenings without catered food or bar service minimums will not be confirmed until one month prior to the date , except events for regularly organized Oak Brook Community groups on Sunday evenings . 5 . Notwithstanding the above fee schedule and minimums, regularly organized Oak Brook Community groups may rent the facility for day or evening use on any Sunday through Thursday during the off-season for $35 .00. 6 . Arrangements for rentals and private events shall be made through the Club Director. All catered food services shall be provided by the food service company which is 'under contract with the Village . EXHIBIT "A" (Page 9 of 9)