Agenda - 08/11/2015 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, AUGUST 11, 2015
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Polo in Oak Brook - Michael Butler
B. Rush University Medical Center Presentation – 2011 York Road Development Project – Preliminary
Board Review
C. Resolution 2015-MEM-R-1484, Resolution of Memoriam – Arthur W. Philip
D. Resolution 2015-MEM-R-1485, Resolution of Memoriam – Emmett P. Malloy, Jr.
E. Proclamation – International Polo Day
F. Proclamation – India and Pakistan – 68 Anniversary of their Independence Day
G. Presentation by Trustee Moy
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of May 26, 2015
B. Regular Board of Trustees Meeting of July 14, 2015
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
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A. Accounts Payable Manzo/
Yusuf
For Period Ending July 29, 2015 - $1,216,610.26
For Period Ending August 6, 2015- $1,449,954.87
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – June, 2015 - $11,905.50
(FY15 – YTD - $78,043.40)
2) Rathje Woodward, LLC - Legal Services - June, 2015 - $3,333.33 (FY15 – YTD - $19,999.98)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $122,580.51
3) Melrose Pyrotechnics Inc. – Firewo rks Display - $23,000.00
4) DuPage Water Commission – June, 2015 - $500,524.85
5) Paramedic Services – July, 2015 - $43,009.00
6) DU-COMM – Police Department’s Quarterly Shares - $106,147.25
7) DU-COMM – Fire Department’s Quarterly Shares - $41,062.00
8) Currie Motors Fleet – Four 2015 Chevrolet Tahoe Police’s Vehicles - $134,797.76
9) Christopher B. Burke Eng. LTD – Payout #1R and Payout #2 – 2015 Street Improvement
Project Construction Engineering Services - $90,838.23
10) Pool Guards, Inc. – Pool Contract - Installment #3 of 3 - $40,686.00
11) Thomas Engineering Group – Payout #2 – 2015 Water Main Construction Services -
$61,654.79
12) Central Blacktop Company – Payout #2 – 2015 Street Improvement Project - $433,936.95
13) Industria, Inc. – Payout #2 – 2015 Bridge Improvement Project - $93,186.90
B. Approval of Payroll Manzo/
Yusuf
1) For Pay Period Ending July 18, 2015 - $740,961.60
2) For Pay Period Ending August 1, 2015 - $757,704.10
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Consulting Services for Health Insurance Brokers Moy
2) Actuarial Services Manzo/
Yusuf
D. Budget Adjustments
1) Police – Transfer from Police Service Management - Transfer to Support Services Yusuf
E. Ordinances & Resolutions
1) RESOLUTION 2015-BGC-GAS-CNTRCT-R-1487, A Resolution Approving and Authorizing
the Award and Execution of a Contract for the Butler Government Gas Heat Transition By and
Between the Village of Oak Brook and Trane US
Tiesenga
2) ORDINANCE 2015-PP-S-1435, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
Lalmalani
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3) RESOLUTION 2015-BD-CL-MIN-R-1481, A Resolution Approving the Release of Closed
Meeting Minutes
Lalmalani
4) RESOLUTION 2015-BD-CL-REC-D-R-1482, A Resolution Authorizing the Destruction of
Verbatim Recordings of Certain Closed Meetings of the Village Board of Trustees
Lalmalani
5) ORDINANCE 2015-LC-AL-G-1055, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized
Liquor Licenses (RedBrick Pizza)
Lalmalani
6) RESOLUTION 2015-GOLF-GREENS-LEASE-R-1486, A Resolution Approving and
Authorizing the Execution of a Second Amendment to the Fourth Modification to the Butler
National Target Greens Lease
Adler
7) RESOLUTION 2015-ADA-R-1483, A Resolution Celebrating the 25th Anniversary of the
Passage of the Americans with Disabilities Act
Lalmalani
8) RESOLUTION 2015-PD-VEH-PG-R-1488, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Chevrolet Tahoe PPV Police
Interceptor from Miles Chevrolet
Yusuf
F. Village of Oak Brook – Monthly Financial Report – June, 2015 Manzo/
Yusuf
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. 3001 Grant Street – Discussion of Vacating the Right-of-Way Tiesenga
B. Police and Firefighters’ Pension 2015 Funding Manzo/
Yusuf
C. Interim Financial Update Manzo/
Yusuf
D. Strategic Planning Update Lalmalani
9. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
10. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act (2) appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body, (3) litigation, (4) collective negotiating matters, and (5) setting
of a price for sale or lease of property owned by the public body pursuant to sections 2(c)(21), 2(c)(1),
2(c)(11), 2(c)(2), and 2(c)(6 )of the Illinois Open meetings Act, respectively
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11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.