R-1481 - 08/11/2015 - CLOSED MTG MINUTES - Resolutions Supporting Documents ITEM 6.E.3)
Of- Oq R o
a
c
q \moo
UNV
AGENDAITEM
s
Regular Board of Trustees Meeting
of
August 11, 2015
SUBJECT: Release of Certain Closed Meeting Minutes to the General Public
FROM: Charlotte K. .Pruss, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: Motion to approve Resolution R-1481,A Resolution
Approving the Release of Closed Meeting Minutes f
i
Background/History:
i
The Open Meetings Act (S ILCS 12012.06) requires that all public bodies periodically, but no
less than semi-annually, review minutes of all of its closed session minutes that have not been c
released to the public. The Board of Trustees must therefore review the closed session minutes,
or the parts thereof, from the meetings of 2006 up to the first six months of 2015. All of the
meeting minutes have been approved, but not released to the public. Under the Open Meetings
Act, to "release" closed session minutes merely means that the Board has determined that there is
no longer a need to maintain the minutes as confidential.
A. Minutes to be Released.
The closed session minutes from October 12, 2010 (Regular), October 26, 2010, August 18,
2011, October 25, 2011, December 27, 2011 and April 24, 2012 involve matters which no longer
require a need for confidentiality. The Village Clerk's office and the Village Attorney have
reviewed the minutes and are recommending releasing information contained in these minutes
that will not cause harm to the Village.
The Village Clerk's office and the Village Attorney have no objection to allowing for the release
of the closed session minutes listed in Schedule A below:
SCHEDULE A
2010 2011 2012
^10/12/10-1 ular 8/18/11 4/24/12
10/26/10 ; ^10/25/11
12/27/11
RESOLUTION 2015-BD-CL-MIN-R-1481
A RESOLUTION APPROVING THE
RELEASE OF CLOSED MEETING MINUTES
WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed
meeting for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, pursuant to the requirements of 5 ILCS 120/2.06(d), the Village Board has met in closed
meetings to review closed Meeting minutes; and
WHEREAS, the Village Board has determined that there is no longer a need for confidentiality as to
the closed meeting minutes from the meetings set forth below in Section 1; and
WHEREAS, the Village Board has further determined that there still exists a need for confidentiality
as to the closed meeting minutes from the meetings set forth below in Section 2.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK., DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the October 12, 2010 (Regular), October 26, 2010, August 18, 2011, October 25,
2011, December 27, 2011 and April 24, 2012 closed meeting minutes, having been previously approved,
and either not released or released with redactions, may now be released in their entirety as described in
Schedule A, attached hereto and made a part hereof as Exhibit 1.
Section 2: That the remainder of the 2006 through the first six months of 2015 closed meeting
minutes, having been previously approved, and either not released or released with redactions, are not
ready for full release at this time, as described in Schedule B, attached hereto and made a part hereof as
Exhibit 1.
Section 3: That the Village Clerk is hereby authorized and directed to make minutes identified in
Section 1 available for inspection and copying in accordance with the standing procedures of the Clerk's
office.
Section 4: That this resolution shall be in full force and effect from and after its passage and approval
as provided by law.
APPROVED THIS 11th day of August, 2015.
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of August, 2015.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
SCHEDULE B-contd.
2014 2015
1/13/14-specl 1/13/15
1/13/14-spec2 2/10/15
1/14/14 2/24/15
1/28/14 3/10/15
2/11/14 4/28/15
2/25/14 5/26/15
2/26/14-spec
3/3/14-spec
3/6/14-spec
3/11/14
3/25/14
3/26/14-spec
4/8/14
4/10/14-spec
4/22/14
5/13/14
5/19/14-spec
5/27/14
6/2/14-spec
6/3/14-spec
6/7/14-spec
6/10/14
7/8/14
7/22/14
7/29/14-spec
7/31/14-spec
8/12/14
9/9/14
9/23/14
10/14/14
11/11/14
11/25/14
12/9/14
Recommendation:
That the Board pass Resolution R-1481.
3
Resolution 2015-BD-CL-MIN-R-1481
Release of Closed Minutes
Page 3 of 3
EXHIBIT 1
SCHEDULE B—Minutes to Remain;Confidential contd.
20'14 2015
1/13/14-s ec1 1/13/15
1/13/14-s ec2 2/10/15
1/14/14 2/24/15
1/28/14 3/10/15
2/11/14 4/28/15
2/25/14 5/26/15
2/26/14-spec
3/3/14-spec
3/6/14-spec
3/11/14
3/25/14
3/26/14-spec
4/8/14
4/10/14-spec
4/22/14
5/13/14
5/19/14-spec
5/27/14
6/2/14-spec
6/3/14-spec
617/14-spec
6/10/14
7/8/14
7/22/14
7/29/14-spec
7/31/14-spec
8/12/14
9/9/14
9/23/14
10/14/14
11/11/14
11/25/14
12/9/14