S-888 - 11/11/1997 - LIBRARY - Ordinances ORDINANCE 97-LY-E2-S-888
AN ORDINANCE ADOPTING THE FIRST COMPREHENSIVE AMENDMENT
TO THE COLLECTION MANAGEMENT POLICY
FOR THE OAK BROOK FREE PUBLIC LIBRARY
WHEREAS, on September 12, 1995, the Village Board passed an Ordinance S-830
entitled, "An Ordinance Adopting a Collection Management Policy Regarding the Disposal of
Library Collection Materials for the Oak Brook Free Public Library" ("September 12, 1995
Ordinance), a copy of which is attached as Exhibit A; and
WHEREAS, the collection management policy should be reviewed every two years in
accordance with the standards in Serving Our Public and the guidelines in the policy itself; and
WHEREAS, the Library Commission has reviewed the policy and recommends the
adoption of the attached comprehensive amendment to the policy; and
WHEREAS, all provisions of the September 12, 1995 Ordinance not in conflict with this
ordinance are and shall be in full force and effect, including the Board's policy with respect to
disposition of personal property having a unit value of$1,000 or less; and
WHEREAS, it is in the best interests of the Village of Oak Brook that the attached
comprehensive amendment to the Collection Management Policy be adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: That the provisions of the preamble hereinabove set forth are hereby
adopted as though fully set forth herein.
Section 2: That the First Comprehensive Amendment to the Oak Brook Free Public
Library Collection Management Policy, a copy of which is attached hereto and incorporated
herein as Exhibit B, is hereby approved and adopted in its entirety and supersedes all prior
editions of the Collection Management Policy.
Section 3: That the Village Clerk is hereby authorized and directed to publish this
ordinance in pamphlet form in the manner provided by law.
Section 4: That this ordinance shall be in full force and effect from and after passage
and approval pursuant to law.
Section 5: That all ordinances or parts thereof in conflict with the provisions of this
ordinance be and the same are hereby repealed to the extent of such conflict.
PASSED THIS 11th day of November, 1997.
Ordinance 97-LY-E2-S-888
Adopting the First Amendment
to the Collection Management
Policy, Page 2
Ayes: Trustees Bartecki, Caleel, Kenny, McInerney and Savino
Nays: None
Absent: Trustee Shumate
Abstain: None
APPROVED THIS 11th day of November, 1997.
041, Village Pr ide
ATTEST: �y=• -M!�f,
Village Clerk
Approved as to Form:
coUfAl
Village Attorney
Published 11-13-97 Pamphlet form
Date Paper
Not Published
EXHIBIT A
ORDINANCE 95-LY-E1-S-830
AN ORDINANCE ADOPTING A COLLECTION MANAGEMENT POLICY
REGARDING THE DISPOSAL OF LIBRARY COLLECTION MATERIALS
FOR THE OAK BROOK FREE PUBLIC LIBRARY
WHEREAS, during the 1980's, the Illinois State Library prepared Avenues
to Excellence, a document which helps sets standards for public libraries to
achieve high quality collections and service for their patrons; and
WHEREAS, one of the chief recommendations contained in the Avenues to
Excellence report was that each library governing board adopt written policies
for the operation of their libraries; and
WHEREAS, on August 9, 1994, the Board of Trustees passed and approved
Ordinance 94-LY-E1-S-778, adopting a General Policy for the Oak Brook Public
Library; and
WHEREAS, in keeping with the Avenues to Excellence II report, Oak Brook
Free Public Library has developed a Collection Management Policy which
provides library staff with guidance in standardizing service in a consistent,
equitable manner; and
WHEREAS, the attached Collection Management Policy has been reviewed and
approved by both the Oak Brook Library Commission and the Library
Administrator; and
WHEREAS, the Village Library Act (75 ILCS 40/0.01 et sec . , under which
the Oak Brook Free Public Library is established, does not address disposal of
materials; and
WHEREAS, the Collection Management Policy draws on the Local Library Act
(75 ILLS 5/1-.01 et seq. ) for guidance in this area; and
WHEREAS, the Local Library Act, 75 ILCS 5/4-16(2) , states, "Personal
property having a unit value of $1,000 or less may be disposed of as the board
may determine."; and
WHEREAS, for those collection materials having a unit value of $1,000 or
less, the Board has determined the following policy:
1. The Library Director or his/her designees determine by condition
and content if an item may be sold or donated.
2. Discard items unfit for sale or donation.
3. Donate selected items through DuPage Library System recycling
program when possible.
Ordinance 95-LY-E1-S-$30
Adopting a Collection Policy
for the Disposal of Collection
Materials, Page 2
4. Give the Oak Brook Library Association title to the remaining
materials for their annual used book sale. Proceeds from those
sales are used for materials or equipment for the Oak Brook Public
Library.
5. Oak Brook Library Association will donate remaining materials to
other not-for-profit or charitable organizations.
6. Discard any remaining materials.
7. Include the number of withdrawals in each Library statistical
report presented to the Board of Trustees.
Equipment and furnishings continue to be disposed of through the sell by
bidding process;
WHEREAS, it is in the best interests of the Village of Oak Brook that
the attached Collection Management Policy be adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the provisions of the preamble hereinabove set forth
are hereby adopted as though fully set forth herein.
Section 2: That the Oak Brook Free Public Library Collection Management
Policy, a copy of which is attached hereto and incorporated herein as Exhibit
A, is hereby approved and adopted in its entirety.
Section 3: That the Village Clerk is hereby authorized and directed to
publish this ordinance in pamphlet form in the manner provided by law.
Section 4: That this ordinance shall be in full force and effect from
and after passage and approval pursuant to law.
Section 5: That all ordinances or parts thereof in conflict with the
provisions of. this ordinance be and the same are hereby repealed to the extent
of such conflict.
PASSED THIS 12th day of September, 1995.
Ayes: Trustees Bartecki, McInerney, Savino and Shumate
Nays: None
Absent: Trustees Kenny and Payovich
Abstain: None
Ordinance 95-LY41-S-830
Adopting a Collection Policy
for the Disposal of Collection
Materials, Page 3
APPROVED THIS 12th day of September, 1995.
i age Presiden
ATTEST:
�71 d7
Village Clerk- '
Approved as too Form: CJ
G��IDLY,
Village Attorney
Published 9-13-95 Pamphlet form
�'.• `" Date Paper
Not Published
cllctn.ord
EXHIBIT B
FIRST COMPREHENSIVE AMENDMENT TO
OAK BROOK PUBLIC LIBRARY
Collection Management Policy
November 11, 1997
Collection Management Policy
Table of Contents
I. Description 1
H. Mission Statement 1
III. Purpose of the Policy 2
IV. Definitions 2
V. Criteria for Selection 2
VI. Responsibility for Selection 3
VII. Collection Management 4
A. Formats 4
B. New Formats 5
C. Duplicates and Replacements 5
D. Special Collections 5
E. Gifts 5
F Collection Evaluation and Maintenance 5
G. Disposal of Materials 11
VIII. Intellectual Freedom, Censorship and Request
for Reconsideration of a Work 12
IX. Review of Collection Management Policy 13
Appendixes
A. Source List for Reviews 14
B. Library Bill of Rights 15
C. The Freedom to Read 16
D. Freedom to View 17
E. Request for Reconsideration of Library Material 18
Bibliography 19
OAK BROOK FREE PUBLIC LIBRARY
COLLECTION MANAGEMENT POLICY
I. Description
The Oak Brook Free Public Library serves the community of Oak Brook, Illinois. This
community consists of approximately 9600 residents and upwards of 75,000 business
community members. Most adult residents of Oak Brook earn above average incomes
and many hold advanced degrees. The schools serving the children of Oak Brook are
located within the Village (elementary school district 53) and in Hinsdale, Elmhurst,
Downers Grove and Villa Park. The business community is primarily office and retail in
nature. The Library is funded through the General Corporate Fund of the Village.
Residents are assessed no taxes for the operation of the Library.
Information regarding who may borrow materials and procedures for obtaining a Library
card are found in the Library General Policy, Section IV. Any person may use the
Library and its collections, however, the collections are developed and managed to
address the personal, educational and recreational needs of Oak Brook Residents.
IL Mission Statement
The mission of the Oak Brook Free Public Library is to provide a collection of print and
nonprint materials and other services which will help users of the Oak Brook Free Public
Library obtain information and reading material to meet their personal, educational, and
recreational needs.
Special emphasis is placed on:
A. Youth Services—To provide an excellent collection of young
people's materials and programs to encourage reading for pleasure and lifelong
learning.
B. Business Collection and Reference Services--To develop a
collection of high quality, up-to-date information relevant to the businesses and business
people in the community and to provide assistance with the use of library materials and
services.
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C. Popular Collection—To provide high demand, high interest
materials in a variety of formats for persons of all ages.
D. Reference Services--To build and maintain a high quality general
reference collection of materials and services which provide timely and accurate
information for library users and to employ qualified information professionals to assist
with the use of this collection. (General Policy, Section I.)
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III. Purpose of the Policy
This Collection Management Policy is established by the Village of Oak Brook Board of
Trustees to offer guidelines to the Library Director and in turn, to all Library staff
responsible for collection management activities at the Oak Brook Public Library and to
have these criteria readily available for public examination.
IV. Definitions
A. Collection - 1) The works, in all formats, constituting the
holdings of the Oak Brook Public Library. 2) The works constituting
any identifiable set of holdings, e.g. the travel collection, the fiction
collection, the video collection.
B. Collection management-The act or process of building,
accessing, caring for and removing materials from the library's
holdings.
C. Independent investigator level -The collection is maintained
at an appropriate level to fulfill most general user needs. For
example, general gardening materials will be collected, but
horticultural research materials will not. This collection level
extends to fiction, as well. A large selection of mysteries will be built
and maintained, but not every mystery published, or even, every
mystery published in one year will be collected.
D. Interlibrary Loan -The process of acquiring materials from
other libraries. Interlibrary loan is a library to library loan. The
responsibility for the user's handling and return of the material
remains with the user's home library. The borrowing library takes
full responsibility for material acquired through the interlibrary loan.
E. Research level -Comprehensive building of collections
where an attempt is made to collect all recorded knowledge on a
given subject within predetermined parameters, such as all
passenger lists from Ellis Island, all American novels published
during the Great Depression, all eighteenth century manuscripts on
astronomy, etc.
F. Selection -The process of reviewing materials presented in
OBPL-approved tools and determining to add them to the Library's
collection.
G. Weed - Remove from the collection and the collection
databases; deselect.
li
V. Criteria for Selection
The Oak Brook Public Library seeks to select, organize, preserve and make available
those materials, print and nonprint, which satisfy the informational, educational,
recreational, social and personal needs of its community. As more materials are
published/produced annually than can be economically or practically added to the
library's collections, collection managers at the Oak Brook Public Library must be
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selective and strive toward excellence in collection management. Favorable reviews
from reputable sources are used by selectors to support the purchase of materials for
addition to the Library collections. (See Appendix A: Source list.) Additionally, the
following factors will be taken into account when selecting materials:
• Expressed or anticipated needs within the community;
• Individual merit of the work, based on the following criteria:
1. The authority and reputation of the author/performer/producer of the
work;
2. The scope of the work, its purpose, accuracy, coverage and date of
publication;
3. The work's significance relative to other works on the subject and to
other materials in the collection;
4. The suitability of the format for library use; and
5. Popular demand and price.
• As a member of the DuPage Library System, the Library recognizes the resources of
other libraries in the system and throughout the interlibrary loan network as a viable
source of materials to meet certain patron requests. The Library also recognizes its
membership obligation to serve as the primary public library for Oak Brook residents
and nonresident Oak Brook card holders and to develop and manage its collection in
a manner suitable to the reciprocity agreement with other libraries in the Illinois
Library System network.
• Special attempts shall be made to acquire materials listed in standard bibliographies,
indexes and in the SLS Core Collection List. (Note: Through a DuPage Library
System contract, Oak Brook Public Library receives specialized reference services
through Suburban Library System [SLS] Reference Service.)
• Needs and interests of civic groups, business and cultural organizations and
cooperative programs in the community are considered in the selection of materials.
• Attempts are made to include materials which represent various religious, political
and social points of view.
• Works produced for obviously pornographic purposes will not be selected, but the
Library will not exclude a work solely because some language or descriptions of sex
or violence might be objectionable to some members of the community if the author
is dealing realistically with his/her theme.
VI. Responsibility for Selection
Ultimate responsibility for the selection of library materials and management of the Oak
Brook Library collections rests with the Library Director. The Library Director operates
the Library under the direction of the Village Manager and by the authority and within the
policies adopted by the Village of Oak Brook Board of Trustees.
Collection management responsibility is shared in its execution by professional staff as
assigned by the Library Director. The Library Director is accountable to the Village
Manager, the Board and the public for actual selections made by the staff, and
therefore, has- the right to reject or recommend any materials contrary to the
recommendations of the staff.
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VII. Collection Management
A. Formats In 1997, the Oak Brook Public Library (OBPL) holds
information and/or recreational literature in the following formats: Books (hardcover and
paperback monographs), serials (books, periodicals, newspapers, microforms),
audiocassettes, CD-ROMs, electronically-accessed sources including Internet and other
online services, videocassettes, and vertical file materials (including selected local and
county government documents).
Books
Hardbacks and paperbacks are the book formats generally collected by OBPL . Pop-up
books and other specialty formats are avoided. Paperbacks are purchased when the
information contained or the leisure reading value is expected to be important or in
demand for a short period of time, when hardback cost is prohibitive or when a hardback
format is unavailable. Donated books are added to the collection according to selection
criteria established in this policy.
Serials
Serials held in the OBPL collection are in book, periodical, newspaper, CD-ROM and
microform formats. Serials are collected to provide current topical information; to
supplement and enhance the total collection; to provide recreational reading and for the
use of the professional staff. Local, financial and selected major U.S. newspapers are
collected.
Audiocassettes
Spoken word (fiction and nonfiction) and instructional audiocassettes are collected.
Some music audiocassettes are collected in the Youth Services division.
CD-ROMs
The CD-ROM collection includes audio, video and multimedia compact discs. The
General music collection is in CD-ROM format. Encyclopedias, indexes and business
information are available on CD-Rom. This collection continues to expand as more
material is made available in this format.
Internet and Commercial Online Resources
OBPL currently has Internet access for staff only. Public access will be provided when
the Library has space for appropriate workstations. While the Village Board, the Library
Commission and the Library staff have adopted and are committed to the Library Bill of
Rights (Appendix B), access to the Internet by staff or the general public is subject to the
selection criteria outlined in this policy.
Videocassettes
The Oak Brook Public Library collects how-to, travel, classical, fine arts, consumer and
children's videos.
Vertical File
The vertical file is organized by subject and is maintained to provide easy access to
information difficult to find in other formats. This format focuses on local information,
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rapidly changing information and inexpensive or free information of value for a limited
time.
B. New Formats The Village of Oak Brook Board of Trustees
recognizes the changing technology options for the delivery of information and
recreational literature. OBPL will collect and/or access information and recreational
literature using the most appropriate formats. While some materials will be collected in
book form on a general coverage level, inquirers will be able to seek or request research
level information through other formats (e.g. Internet, etc.) New formats are added to
OBPL's collection when: 1. They have developed to the point of proven value for
information delivery; 2. OBPL can afford them; 3. OBPL has the hardware to access
them; and 4. OBPL has the professionally-trained staff necessary to assist users
adequately.
C. Duplicates and Replacements It is the policy of OBPL to obtain
one copy of a work per format. A single title in two formats (e.g., book and
audiocassette) is not considered duplicative. Bestsellers, plays and novels used
frequently in reading groups or school assignments, and other high demand materials
may be purchased or leased in multiple copies. Six outstanding reserve requests on
any title generate a "purchase alert" in the OBPL acquisition system; however, budget
constraints and expected durability of a title in American literature may force a cap on
the number of copies which will be added to the collection. Duplicates will be removed
when demand ceases to free shelf space for other materials.
Materials which are worn out or missing from the collection will be
considered for replacement if: 1. Demand requires replacement; 2. The title is part of
the core collection according to Illinois standards for public libraries or other standard
bibliographies; 3. The title is of particular significance to the OBPL service population
(generally, local documents); and 4. The title is still in print and readily available. The
Library staff does not attempt to locate out-of-print materials through dealers or search
services.
D. Special Collections Currently, OBPL makes a special effort to
collect and microfilm the Oak Brook edition of the Doings newspaper. The Oak Brook
Library Association began this project for the Village by financing the microfilming of the
newspapers from 1980 through 1990. OBPL continues this local record. The Oak
Brook edition is not microfilmed by the Doings.
E. Gifts The Library Director reserves the right to accept or decline
gifts of materials. Responsibility for appraisals and evaluations of donated materials
belongs to the donor. Oak Brook Public Library will supply only an acknowledgment that
a gift was accepted. Once accepted, gift materials become the sole property of the
Library. The addition or disposition of the materials shall be made according to the
criteria set forth in the Library General Policy and this Collection Management Policy.
F. Collection Evaluation and Maintenance The OBPL collection is
organized according to the Dewey Decimal Classification system and alpha-numeric
codes for easy access. Collection evaluation and maintenance policy is outlined here
according to the organization system used by OBPL. Note: When lack of space
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requires the removal of materials still useful to the collection, the Library places those
materials in retrievable storage.
Subject Areas
General Reference (000-999)
Definition: A collection of noncirculating materials selected to provide factual
information within the entire range of human knowledge.
Influencing factors and selection plan: Typical residents of the Village of Oak
Brook have above average educational levels and are employed in professional or
managerial positions. Information needs are often sophisticated and complex. The
mission statement adopted in the General Policy (Village of Oak Brook Board of
Trustees, August 9, 1994 - revised August, 1996 ) requires the development of a
reference collection containing high-quality, accurate and up-to-date material able to
fulfill the majority of the information needs of OBPL's service population. Special
emphasis is placed on literary and historical criticism required by high school and
college students; medical, legal and consumer information at anindependent investigator
level,; business and financial information for the local business community and a well-
rounded general collection for other subjects.
Retention and weeding: This collection is examined annually to determine its
accuracy and timeliness. New editions of annual publications will replace older editions
upon receipt and processing. Some annual editions may be replaced only every two or
three years if edition changes are not substantial. Encyclopedias may be kept for
several years but at least one multivolume encyclopedia title should be three years old
or less at all times. Dictionaries and atlases may be up to five years old before a new
edition is required unless a major change (e.g. the break-up of the Soviet Union)
requires out-of-cycle updates.
Generalities (000)
Definition: This portion of the circulating collection includes encyclopedias and
directories, Library Science materials, computer history and hardware, and materials not
classified elsewhere (generalities).
Influencing factors and selection plan: Encyclopedias are placed in the circulating
collection after being removed from the reference collection. The Library Science
collection is developed primarily for the professional growth of the staff, but is available
to any interested users. Computer materials are selected at a level to satisfy patron
requests. Other materials in this area reflect development at an independent
investigator level.
Retention and weeding: Materials in this section of historical or classical value are
kept as long as they are in good condition. Encyclopedias are weeded when the next
edition of a particular title is rotated out of the reference collection. Computer hardware
materials may become outdated quickly and will be weeded from the collection as soon
as they are obsolete. This section will be examined in total every three years beginning
in 1996.
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Philosophy (100)
Definition: Eastern and Western philosophy, psychology, parapsychology and
occultism are the main emphasis of this collection area.
Influencing factors and selection plan: The Oak Brook Public Library provides
materials representing virtually all major fields of study. Selectors recognize the ethnic
and cultural diversity of our community and seek to offer philosophical works reflecting
this diversity. The major schools of psychology are represented. Standard reviewing
tools and authoritative reviews from specialized journals are used for selection.
Parapsychology and occultism fluctuate in popularity among library users. Popular
demand heavily influences development in these areas.
Retention and weeding: Materials of historical value in this category will be kept as
long as they are in good condition. Titles obtained due to popular demand without
historical significance are weeded from the collection when popularity diminishes. The
entire section is examined every three years beginning in 1997.
Religion (200)
Definition: History of religions, sacred texts of many of the world's religions and
popular spiritual literature make up this portion of the collection.
Influencing factors and selection plan: The Oak Brook Public Library seeks to
promote understanding of diverse religious beliefs. As an educational institution, it is
important that the Library offers a full range of history of religion materials and the
sacred texts of the major religions of the world (English language). Selected materials
should offer accurate information and not foster intolerance.
Retention and weeding: Works on the history of religion are kept as long as they are
considered accurate and significant by reviewing tools and suggested bibliographies.
Current versions of sacred texts (in English) are kept; historically significant versions are
kept as long as space allows (e.g., KJV and NRSV Bibles). Popular spiritual literature is
kept: 1) if circulation statistics show use; 2) the author remains significant in his/her
field; 3) the title gains historical significance. This section requires complete evaluation
every three years beginning in 1996.
Social Sciences (300)
Definition: The social sciences is a diverse collection area including sociology,
immigration, ethnic studies, citizenship, political,science, law, crime, criminal justice,
social welfare, social pathology, some aspects of business, education, folklore, holiday
customs and etiquette.
Influencing factors and selection plan: The Dewey 300s is an actively published
area and heavily used by students and the general public. Social issues of immediate
concern and works of enduring value dominate selection for the area. This area needs
current materials on test preparation (e.g.., SAT, GMAT, citizenship), medical services
(nursing homes, drug rehabilitation programs) as well as information at the independent
investigator level on diverse subjects such as United States law and world folklore.
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Retention and weeding: Historically significant works and classical collections will be
retained as long as they are in good condition. Due to the vast amount of material
published in this section, it must be weeded frequently: 1) to eliminate materials no
longer accurate or of particular social importance and 2) to provide space for new
materials.
The 300 section will be reviewed every three years beginning in 1995.
Languages (400)
Definition: This collection area includes English dictionaries, grammar and usage;
English as a second language materials; foreign language dictionaries and learning
tools.
Influencing factors and selection plan: The Oak Brook community embraces a broad
language diversity among residents for whom English is a second language and for
middle and high school students. OBPL seeks to offer materials to assist in English
language knowledge and usage as well as dictionaries and learning tools for languages
represented in the community.
Retention and weeding: Materials will be retained as long as interest in a particular
language is demonstrated. Materials will be weeded when worn out or outdated
regarding current language usage or teaching methods. The 400s will be evaluated
every five years beginning in 1997.
Pure Sciences (500)
Definition: Mathematics, biology, chemistry, physics, life sciences and science fair
materials make up this Dewey collection area.
Influencing factors and selection plan: The Library recognizes the need to acquire
current and authoritative materials in the area of the pure sciences. High school and
undergraduate students and independent investigators make up the expected audience,
however, the library will attempt to serve the science professionals in the community
through reference service, noting sources used repeatedly and purchase, as possible,
those used most frequently. Textbooks will be added only when it is determined that
these are the best source of information on a subject affordable for OBPL.
Retention and weeding: The pure sciences require careful evaluation as some
materials are solid basics which seldom change and other areas change rapidly, both in
factual information and in approaches to study and use. Materials will be kept as long
as they are considered accurate by established bibliographies and are in good condition.
Circulation statistics are a secondary retention measure. The 500s will be evaluated
every four years beginning in 1996.
Science and Technology (600)
Definition: This large collection area is heavily-used and includes general and
specialized health information, cookbooks, parenting, gardening, animal care,
automotive and household care, managerial science, resumes and job hunting.
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Influencing factors and selection plan: Local interest plays an important part in
selection of the 600s. The 600s require regular updating to be responsive to scientific
and societal developments and theories which are of interest to the community.
Retention and weeding: As local interest is a major influencing factor in selection it is
also a major factor in retention. When interest wanes in an area, the collection will be
weeded of excess materials. A small collection will be kept in each area of the 600s to
assist the casual inquirer regardless of popularity (e.g., a few vegetable gardening
materials will be kept even though flower gardening is much more in demand). The
600's will be evaluated every three years beginning in 1997.
Arts (700)
Definition: Fine arts, including theater, art and music as well as antiques, collectibles,
handicrafts, decorative arts and sports make up this collection area.
Influencing factors and selection plan: The 700s are generally used for
entertainment, recreational and personal development purposes. Popular demand
influences selection. Materials purchased are examined for quality of the art involved.
High-quality photographs and reproductions are sought in art materials; fine quality
recordings of music are purchased as well, following the standard criteria for selection.
Retention and weeding: Materials are kept as long as they are in good repair.
Currency is important in areas such as sports and collectibles. Many of the fine arts
materials are timeless and condition is the determining factor in retention and weeding.
This section will be evaluated every four years beginning in 1997.
Literature (800)
Definition: Literary history and criticism, plays, poetry, anthologies, style manuals,
foreign language literature and English translations of foreign language literature are
included in the 800s.
Influencing factors and selection plan: Emphasis is given to English language
materials, but a sampling of foreign language literature in languages most frequently
studied in high school is sought. Other languages will be considered by public demand.
This collection is developed for high school and undergraduate students and
independent investigators. Poetry books, while generally not heavily-circulated, are
frequently used for specific poems and will be selected to assist in such searches.
Materials indexed in the various search instruments will be preferred. In-depth research
will be supported through interlibrary loan.
Retention and weeding: Materials will be retained as long as they are in good
condition and have either classical or popular value. Poetry materials will be discarded
only when condition prevents keeping them. The literature collection will be evaluated in
1996 and every four years thereafter.
Geography and History (900)
Definition: This broad collection area includes atlases and geography materials, travel
guides, individual and collective biographies, American and world history.
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Influencing factors and selection plan: OBPL recognizes the breadth and depth of
knowledge assigned to the 900s and attempts to provide a well-rounded collection
capable of satisfying an independent investigator level of interest . Areas of particular
interest where greater depth is sought include Oak Brook, DuPage County, Illinois and
United States history, travel information and popular biographies. Additional in-depth
research will be supplemented by interlibrary loan.
Retention and weeding: Materials in the 900s vary in their retention schedule. Travel
information needs to be very current while some older history titles are irreplaceable
classics. Travel and biographies will be evaluated every three years beginning in 1995
and all other 900s will be evaluated every seven years beginning in 1996.
Fiction
Definition: The fiction collection consists of popular and classical fiction in English.
Translations of foreign language novels which have become part of English language
recreational literature may be added to this collection, also.
Influencing factors and selection plan: Works of fiction are purchased which serve
as pleasure reading, educational tools or to enrich human understanding. Popular
works which satisfy the need for recreational reading spanning the broad range of
interests, purposes and reading skills are purchased. The applicable selection
standards as listed in Criteria for Selection (Section V of this policy) are followed.
Additional influencing factors unique to fiction selection also apply as follows: Titles are
selected to satisfy reader demand and to balance the collection with regard to types and
styles of literature and subjects treated. Multiple copies of high demand titles may be
purchased or rented. A basic collection of standard and classic novels is maintained.
Titles are judged on individual merit. No attempt is made to collect the complete works
of an author. Titles written obviously and exclusively for sensational or pornographic
purposes will not be selected, but the library will not exclude a title solely because of
language or. descriptions of sex or violence which might be objectionable to some
members of the community if the author is dealing realistically with his/her theme.
Retention and weeding: Every attempt will be made to provide a well-rounded fiction
collection with bestsellers and older titles of accepted literary or popular value. Standard
bibliographies and local circulation statistics are used to test the durability of fiction titles.
Materials are weeded when worn out or no longer deemed valuable to the collection.
The entire fiction collection will be evaluated every five years beginning in 1995.
Young Adult(YA) Fiction
Definition: Fiction specifically aimed at the high school audience and classical works
frequently used in academic assignments or for recreational reading.
Influencing factors and selection plan: Local high school and college preparation
reading lists and standard YA reviews are used for selection. Also, materials are
purchased in response to student demand for specific authors or titles.
Retention and weeding: YA fiction must be responsive to student needs and must be
evaluated every two years beginning in 1995.
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Juvenile Reference
Definition: This noncirculating collection is developed to provide factual information
regarding subjects of particular interest and on an intellectual level appropriate for young
people through eighth grade. Insofar as possible, this collection is supplemental rather
than duplicative of those collections available in local school libraries.
Influencing factors and selection plan: Homework subjects are tracked to determine
the types of reference material appropriate to the local population. Reviews and
recommendations from the DuPage Library System Youth Services Special Interest
Group are used to evaluate and select materials.
Retention and weeding: Materials must be timely and accurate. This collection is
examined annually. Retention and weeding guidelines are the same as listed for the
General Reference collection.
Juvenile Nonfiction
Definition: The juvenile nonfiction collection is developed and maintained to address
the educational and informational needs of children through eighth grade and to support
the needs of teachers of students in this age range.
Influencing factors and selection plan: Units and subjects taught in local schools as
well as personal requests influence selection. The collection attempts to cover areas of
interest at the intellectual level of the juvenile user.
Retention and weeding: Materials are kept as long as they are in good condition and
contain accurate information. The Dewey classifications are the same in the juvenile
and general collections. The variations in retention and weeding schedules are the
same as listed for the General Nonfiction and are not itemized here.
Juvenile Fiction
Definition: The juvenile fiction collection is divided by reading levels: picture (read-to-
me) books (JE), easy readers (E), and materials geared to the grade level reader in
interest and ability through eighth grade (J).
Influencing factors and selection plan: Major influencing factors in this area include
award-winning (Newbery, Caldecott, Caudill, etc.) titles, works of fiction which support
elementary and middle school curricula and popular fiction. Standard youth collection
reviewing tools are used (Appendix A) for selection. Balance is sought between the best
in children's literature and popular titles and series.
Retention and weeding: Classical and award-winning titles will be kept as long as they
are in good condition and have appeal to some readers. Replacements will be provided
whenever possible for worn out classical titles. Popular materials are kept as long as
there is demand. The JE and E collections are evaluated every three years beginning in
1997 and the J collection, every three years beginning in 1998.
G. Disposal of Materials Removal of materials of limited usefulness
is essential to establishing and maintaining the quality of the collection. The Librarians
are responsible for weeding the areas of the collection for which they select. Weeding
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takes time, skill and a thorough knowledge of the materials and their possible future
value. Upon completing the decision-making process involved in weeding, it is
necessary to dispose of the materials.
OBPL is governed by the Village Library Act (75 ILCS 40). This statute does not
address disposal of materials. For the purpose of providing an expeditious and
responsible procedure for the disposal of library collection materials the Village of Oak
Brook Board of Trustees adopted 75 ILCS 5/4-16 "Sale or disposition of real or personal
property" from the Local Library Act (75 ILCS 5) in the Illinois Compiled Statutes. This
statute states: "Personal property having a unit value of$1,000 or less may be disposed
of as the board may determine." Books and other collection materials are personal
property almost always with a unit value of less than $1,000.
As adopted by the Village of Oak Brook Board of Trustees, the disposal procedure for
library collection materials falling into this category is:
1. The Library Director or his/her designees determine by condition and content if an
item may be sold or donated.
2. Discard items unfit for sale or donation.
3. Donate selected items through DuPage Library System recycling program when
possible.
4. Give the Friends of the Oak Brook Library (the Friends) title to the remaining
materials for their annual used book sale. Proceeds from those sales are used for
materials or equipment for the Oak Brook Public Library.
5. The Friends will donate remaining materials to other not-for-profit or charitable
organizations.
6. Discard any remaining materials.
7. Include the number of withdrawals in each Library statistical report presented to the
Board of Trustees.
Equipment and furnishings continue to be disposed of through the sell by bidding
process.
VII. Intellectual Freedom, Censorship and Request for Reconsideration of a Work
Ideas and knowledge are among the most powerful of human forces and are essential
for continual improvement for the individual and for society as a whole. They may be
learned and developed through various media and genre. The Oak Brook Public Library
seeks to serve all people in its service area by making access to ideas and knowledge
equally and impartially available to the best of its ability through print and nonprint
media. Toward this end, the Library seeks to purchase and retain the best and most
useful material to fulfill its goals. The addition of material to the Library collection does
not indicate an endorsement of any idea, theory or policy contained it.
The Oak Brook Public Library subscribes to the Library Bill of Rights, the Freedom to
Read statement and the Freedom to View statement (attached as Appendixes B, C and
D) as presented by the American Library Association.
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The Oak Brook Public Library recognizes that individuals may at times have complaints
regarding materials added to the collection or lacking from the collection. "Request for
purchase" forms are available in the Library. A request does not constitute an order to
buy an item, but alerts the selector for that area of the user's interest. The selector will
seek reviews and make a purchasing decision based on the Oak Brook Public Library's
criteria for selection set forth in this policy. Anonymous requests for purchases will not
be considered. A Library user's requests and borrowing record will be kept confidential
in accordance with the Library Records Confidentiality Act (75 ILCS 70).
Individuals having complaints regarding materials in the collection may complete the
"Request for Reconsideration of Library Materials" form (Appendix E) and give it to a
Librarian. The Library Director will provide reviews and selection logic used to support
the criteria for selection along with the "Request for Reconsideration" for the
examination of the Library Commission. The Director and Commissioners will discuss
the reconsideration request in the next regularly-scheduled Commission meeting. The
requester will be invited to this meeting and offered time to present his/her objections.
The Library Commission will determine the disposition of the challenged material by a
majority vote of members present. No challenged item will be removed from the
collection before the Library Commission takes action on the request. The illage
Manager and the Village Board of Trustees will be informed of any "Request for
Reconsideration" and may participate in the Commission discussion. An anonymous
"Request for Reconsideration" will cause no action.
IX. Review of Collection Management Policy
This policy will be reviewed and/or revised biennially in ,consultation with the Library
Commission. This policy and all subsequent revisions are subject to approval by the
Village of Oak Brook Board of Trustees.
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Appendix A
Source List for Reviews
The Selectors at Oak Brook Public Library use many selection tools for book reviews
and collection recommendations. The following list includes sources for these reviews
and recommendations. As the information industry provides additional sources, the
selectors will expand the number and variety of sources used.
Primary tools
Booklist. American Library Association, Chicago, IL
Bulletin of the Center for Children's Books. University of Chicago Press, Chicago, IL
Children's Catalog. H. W. Wilson, New York, NY
Fiction Catalog. H.W. Wilson, New York, NY
Horn Book. Boston, MA
Katz, Bill. Magazines for Libraries. New York, NY: Bowker, current edition.
Library Journal. Marion, OH
New York Times Book Review. The New York Times, New York, NY
Public Library Catalog. H.W. Wilson, New York, NY
Publishers Weekly.. Marion, OH
School Library Joumal. Marion, OH
Tribune Books. The Chicago Tribune, Chicago, IL
Voice of Youth Advocates. Metuchen, NJ
Secondary Tools
Book Review Digest. H.W. Wilson, New York, NY
Kirkus Reviews.
Other newspapers and magazines such as the Daily Herald (local authors), Time,
Newsweek, etc.
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Appendix B . American Library Association
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas,
and that the following basic policies should wide their services.
1. Books and other library resources should be provided for the interest, information
and enlightenment of all people of the community the library serves. Materials
should not be excluded because of the origin, background, or views of those
contributing to their creation.
2. Libraries should provide materials and information presenting all points of view on
current and historical isles. Materials should not be pfoscribed or removed
because of partisan or doctrinal disapproval.
3. Libraries should challenge censorship in the fulfillment of their responsibility to
provide information and enlightenment.
4. Libraries should cooperate with all persons and groups concerned with resisting
abridaement of free expression and free access to ideas.
5. A person's right to use a library should not be denied or abridges because of origin,
age, background, or views.
6. Libraries which make exhibit space and meeting rooms available to the public they
serve should make such facilities available on an equitable basis, regardless of the
beliefs or affiliations of individuals or groups requesting their use. V
Reproduced from Serving our Public: Standards for Illinois Public Libraries, 1996.
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Appendix C. American Library Association
Freedom to Read Statement
I. It is in the public interest for publishers and librarians to make available the widest
diversity of views and expressions, including those which are unorthodox or unpopular
with the majority.
2. Publishers, librarians and booksellers do not need to endorse every idea or presentation
contained in the books they make available. It would conflict with the public interest for
them to establish their own political, moral, or aesthetic views as a standard for
determining what books should be published or circulated.
;. It is contrary to the public interest for publishers or librarians to determine the
acceptability of a book on the basis of the personal history or political affiliations of the
author.
4. There is no place in our society for efforts to coerce the taste of others, to confine adults
to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to
achieve artistic expression.
5. It is not in the public interest to force a reader to accept with any book the prejudgment of
a label characterizing the book or the Author as subversive or dangerous.
6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to
read, to contest encroachments upon that freedom by individuals or groups seeking to
impose their own standards or tastes upon the community at large.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to
read by providing books that enrich the quality and diversity of thought and expression.
By the exercise of this affirmative responsibility, they can demonstrate that the answer to a
bad book is a good one, the answer to a bad idea is a good one.
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Reproduced from Serving Our Public: Standards for Illinois Public Libraries, 1996.
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Appendix 1) American Library Association
Freedom to View Statement
The Freedom to View, along with the freedom to speak, to hear, and to read, is protected by the
First Amendment to the Constitution of the United States. In a free society, there is no place of
censorship of any medium of expression. Therefore these principles are affirmed:
1. To provide the broadest possible access to film, video, and other audiovisual materials
because they are a means for the communication of ideas. Liberty of circulation is
essential to insure the constitutional'guarantee of freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film, video, and other
audiovisual materials.
;. To provide .film, video, and other audiovisual materials which represent a diversity of
views and expression. Selection of a work does not constitute or imply agreement with or
approval of content.
4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film,
video, and other audiovisual materials on the basis or the moral, religious, or political
beliefs of the producer or filmmaker or on the basis of controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom
to view.
Reproduced from Serving Our Public: Standards for Illinois Public Libraries, 1996.
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Appendix E
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL
Type of Material: _Book _Periodical _Audiocassette _Music CD _Other
Title
Author/Performer
Publisher
Request initiated by:
Name
Address
Street Address Village State Telephone
You are making this request on behalf of:
Yourself An organization (name)
_Other group(name)
1. To what in the work do you object? (Please be specific. Cite pages/sections.)
2. Did you readAisten to/view the entire work? If no,which parts?
3. Are there good features about this material? What are they?
4. What do you believe is the theme of this work?
5. What do you feel might be the result of readingAistening/viewing this work?
6. For what age group would you recommend this material?
7. Are you aware of judgments of this work by literary critics?
8. What would you like your library to do about this work?
9. Is there a specific title of equal literary or artistic quality you recommend that would.convey as
valuable a picture and perspective of the subject treated?
Signature of Requestor Date
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Collection Management Policy
Bibliography
Cassell, Kay Ann and Elizabeth Futas. Developing public library collections, policies,
and procedures:A how-to-do-it manual for small and medium-sized
public libraries. New York: Neal-Schuman, 1991.
The How-to-do-it manual for small libraries, edited by William A. Katz. New York: Neal-
Schuman, 1988.
Katz, Wlliam A. Collection development: The selection of materials for libraries. New
York: Holt, Rinehart and Winston, 1980.
Library acquisition policies and procedures, edited by Elizabeth Futas. Phoenix, AZ:
Oryx, 1977.
Segal, Joseph R. Evaluating and weeding collections in small and medium-sized public
libraries: The crew manual. Chicago: American Library Association,
1980.
Slote, Stanley J. Weeding library collections:library weeding methods, 3d ed.
Englewood, CO: Libraries Unlimited, 1989.
Weingand, Darlene E. Administration of the small public library, 3d ed. Chicago:
American Library Association, 1992.
Local Documents
Oak Brook Free Public Library: General policy. Adopted by the Village of Oak Brook
Board of Trustees, August 9, 1994.
Bensenville Community Public Library: Materials selection policy. Approved by the
Bensenville Library Board of Trustees, June 16, 1987.
Glenside Public Library District: Collection Development Policy. Amended and
approved by the Glenside Public Library District Board of Trustees,
November 17, 1993.
St. Charles Public Library District: Policies. Various sections including selection,
weeding, gifts, nonprint with section revisions between 1980 and 1992.
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