S-949 - 08/24/1999 - LIBRARY - Ordinances Supporting Documents OAK BROOK PUBLIC LIBRARY
1112 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523 2
PHONE: 630 990-2222
FAX- 630 9')90-0170
GATE: August 17, 1999
TO: The Village President and the Board of Trustees
FROM: Ruth A. Martin, Library Director`"'
SUBJECT: Collection Management Policy, biennial review/revision
Recommendation: That the Village Board approve the attached ordinance
adopting the second comprehensive amendment to the Collection Management
Policy for the Oak Brook Frew Public Library.
The Collection Management Policy and the disposal of collection materials portion of the
Illinois Local Library Act were first adopted by the Board in :1995, in conformance with
Serving Our Public, the Illinois public library benchmarking tool, this policy requires biennial
review by the Library Commission with revisions to be approved by the Village Board.
The Collection Management Policy describes the community to be served; identifies the
purpose of the collection; assigns responsibility for collection management and sets
parameters including subject areas, formats and depth of collection. It also states the
criteria used by the institution for selecting, replacing,withdrawing and disposing of collection
materials. It addresses gifts, requests for purchasing materials, requests for reconsidering
materials already in the collection and intellectual freedom philosophy.
The Library director and staff have worked through this policy and recommended changes
which were adopted by the Library Commission at its meeting on July 20, 1999. The
redlined copy of pages containing changes accompanied by the reasons for the changes
was circulated via the Manager's Memo on August 13, 1999. A"clean" copy of the complete
policy is attached.
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presently spread over several chapters). ',['hat revisions will also
streamline the process of stormwatm permitting to a staff permit
process rather than the current special asetpublic hearing process.
The concept will be that, once the Village Board has adopted the
regulations and requirements, the staff can then enforce them
within a permit context. Of course, all vexiation requests will still
be heard by the Oversight Committee (the Zoning Board of
Appeals) and the Village Board.
The brunt of the revisions relate to a new detention variance fee
program which allows a fee to be paid in lieu of providing
detention when a variance is wan-anted and granted. Staff will be
reviewing the possibility of Oak Brook adopting its own detention
variance fee program.
Motion by Trustee Caleel, seconded by Trustee Craig to approve
Ordinance 1999-SWM-EXI-S-954, "An Ordir_..oce Adopting
Various Provisions of the Revised County of DuFage Countywide
Storrnwater and Flood Plain Ordinance," as presented and waive
the full reading thereof. ROLL CALL VOTE:
Ayes: 6—Trustees Butler,Caleel,Craig,Kenny,McInerney a
Savino
Nays: 0--None.
Absent: 0—None. I'
President Bushy acknowledged Village Engineer Durfey's active �I
role with the municipal engineers in DuPage County that discuss
the practical application of the stormwater ordinance, the
ordinance itself and how it applies to a community. These
engineers have met monthly for the last year and a half to study
the effects it has on our local communities. She commended him
for his time of our Village's involvement in such an important
issue.
(5) ORDINANCE 1999-LY-EI-S-949 AN ORDINANCE RE- ORD 1999
ADOPTING THE SECOND ��OMPREHE aL C- LY—El—S-944
AMENDMENT TO THE COLLEC;ION MANAGEMENT sEO
POLICY FOR THE OAK BROOK.FREE PUBLIC". L1 2AARRY: MENT' E"
MENT POL 6Y
OAK BROOK
The Collection Management Policy and the disposal of collection LIBRARY 1
materials portion of the Illinois Local Library Act were first
adopted by the Board in 1995. In conformance with Serving Our 1
Public, the Illinois public library benchmarking tool, this policy
requires biennial review by the Library Commission with
revisions to be approved by the Village Board.
VILLAGE OF OAK BROOK Minutes Page 8 of 16 August 24, 1999
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The Collection Management Policy describes the community to
fbe served; identifies the purpose of the collection; assigns
responsibili,y for collection management and sets parameters
including subject areas, formats and depth of collection. It also
states the criteria used by the institution for selecting, replacing,
withdrawing and disposing of collection materials. It addresses
gifts,requests for purchasing materials, requests for reconsidering
materials already in the collection and intellectual freedom
philosophy.
The Library Director and staff'have worked through this policy II
and recommended changes which were adopted by the Library
Commission at its meeting on July 20, 1999.
Motion by Trustee Butler, seconded by Trustee Caleel to approve
Ordinance 1999-LY-El--'•949, "An Ordinance Adopting the
Second Comprehensive Amendment to the Collection
Management Policy For the Oak Brook Free Public Library," as
presented and waive the full, reading thereof. ROLL CALL
VOTE: R
Ayes: &—Trustees Butler,Caleel, Craig,Kenny,McInerney a
Savino
Nays: 0—None.
Absent: 0—None.
G
Trustee Savino discussed trying to limit any access to
pornographic material when the new Library has internet
capabilities. He asked that Library Director Martin bring to the
Village Board for their review various options that are available.
Library Director Martin discussed one option of Library cards that
identify access levels to the internet. The rights and
responsibilities of individual users of the Library is addressed in
the eneral
g policy that will come before the Village Board for
their review next year. The present policy before the Board
addresses the purchasing of materials, types of materials, criteria
for keeping materials and selection retention.
Library Director Martin explained that various statements are
included in the policy before the Board in order to qualify for
state or federal grants.
�I
VILLAGE OF OAK BROOK Minutes Page 9 of 16 August 24, 19"