R-1491 - 09/08/2015 - PUBLIC WORKS - Resolutions Supporting Documents ITEM#615.
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AGENDA ITEM
Regular Board of Trustees Meeting
of
September 8,2015
I
SUBJECT: Award of Contract—Water Meter Transmission Units(MTV's)
FROM: Rania Serences, Senior Purchasing Assistant
{
BUDGET SOURCE/BUDGET IMPACT: Water Operations Fund (351-90900) includes $85,000
for Replacement MTV's
RECOMMENDED MOTION: I move that the Village Board issue a Purchase Order in the
amount of $85,000 to Aclara Technologies, Chicago, Illinois, for the purchase of Meter
Transmission Units(MTU's)and approve Resolution R-1491.
Back-around/History:
In 2003, the Village awarded a contract Aclara Technologies(formally National Waterworks and
Hexogram) for the Water Meter System Replacement. The system is an automated water meter
system that include meter transmission units (MTV's) on the outside of the meters that provide
hourly, time-stamped reads for comprehensive data on water usage, and the ability to implement
advanced functions such as system reconciliation and leak detection. The MTV's are over 12
years old, have not been reading properly and need to be replaced. The MTU's are also
proprietary and can only be purchased through Aclara Technologies since they have the
exclusive franchise in Illinois, therefore the purchase is sole source. One thousand MTU's will
be replaced in 2015,and approximately the same amount in 2016 and 2017 for a three year total
replacement cost of$275,000. Staff will replace the MTU's in-house.
Recommendation:
That the Village Board issue a Purchase Order in the amount of$85,000 to Aclara Technologies,
Chicago, Illinois, for the purchase of Water Meter Transmission Units (MTV's) and approve
Resolution R-1491.
RESOLUTION 2015-PW-WA-METR-R-1491
A RESOLUTION APPROVING THE PURCHASE OF WATER METER TRANSMISSION UNITS
FROM ACLARA TECHNOLOGIES
WHEREAS, the Village operates an automated water meter system ("System's; and
WHEREAS, the water meter transmission units ("MTU's'l that provide requisite data to the
Village to operate its system are in need of replacement; and
WHEREAS, the Village's contracts with Aclara Technologies of Chicago, Illinois ("Aclara'j to
provide the Village water meters; and
WHEREAS, Aclara has an exclusive franchise to sell the MTU's that work with Aclara-provided
water meters; and
WHEREAS, Section 1-7-7 of the "Village Code of Oak Brook, Illinois" ("Village Code') provides
that contracts, which by their nature are not adapted to award by competitive bidding or competitive
proposals, such as when an item is only available from a single source, are exempted from competitive
bidding and competitive proposal requirements; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to authorize the purchase of
MTV's from Aclara for an amount not to exceed $85,000.00;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Authorization of Purchase of the MTV's. The President and Board of Trustees
hereby approve the purchase of the MTU's from Acara for a purchase price not to exceed $85,000.00.
Section 3: Execution of Required Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchases pursuant to Section 2 of this Resolution.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-PW-WA-METR-R-1491
Approving the Purchase of
Water MTU's
Page 2 of 2
APPROVED THIS 8th day of September, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 8th day of September, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk