Minutes - 08/11/2015 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 10 REGULAR MEETING OF AUGUST 11, 2015
MINUTES OF THE AUGUST 11, 2015 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
SEPTEMBER 8, 2015
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:06 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Mark Moy, Edward
Tiesenga, and Asif Yusuf
ABSENT: Trustee John Baar
Trustee Michael Manzo (arrived at approximately 7:11 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex; Village Attorney Peter Friedman;
Assistant Village Manager/Finance Director Sharon Dangles; Community
Development Director Bob Kallien; Information Technology Director Jim
Fox; Police Chief Jim Kruger, Fire Chief Barry Liss, Golf Course
Superintendent Sean Creed, Library Director Sue Madorin
4. PRESIDENT’S OPENING COMMENTS
President Lalmalani asked for a moment of silence for two long-time residents who
recently passed away. He stated that Emmett Malloy Jr. passed away on June 30th and
Arthur Philip passed away on July 18th. President Lalmalani moved Agenda Items #3.D.
and #3.E. (Resolutions of Memoriam) higher up in the agenda and removed Agenda Item
#6.E.4. off the Agenda. (Agenda Items in this section are listed in the order they were
presented at the meeting.)
Resolution 2015-MEM-R-1484, Resolution of Memoriam – Arthur W. Philip
Village Clerk Pruss read the Resolution of Memoriam.
Motion by Trustee Moy, seconded by Trustee Adler, to approve Resolution of
Memoriam R-1484. VOICE VOTE: Motion carried.
President Lalmalani remarked that family members were welcome to come forward to
receive the Resolution and say a few words.
Resolution 2015-MEM-R-1485, Resolution of Memoriam – Emmett P. Malloy, Jr.
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President Lalmalani remarked that any family members were welcome to come forward to
receive the Resolution and say a few words. Village Clerk Pruss read the Resolution of
Memoriam. Mr. Malloy’s daughter made some brief remarks.
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve Resolution of
Memoriam R-1485. VOICE VOTE: Motion carried.
President Lalmalani next mentioned the Police Department’s National Night Out event
held on August 4th at the Bath & Tennis Club. He thanked Police Chief Kruger and
Sergeant Ben Kadolph and his team for putting together a successful community event.
President Lalmalani then discussed the efforts of the DuPage Convention and Visitors
Bureau to get the USBC Junior Gold and Open Bowling Championships to DuPage
County and Oak Brook this last July which resulted in an estimated economic impact of
about $17 million dollars. He commended Beth Marchetti and her staff for all their hard
work they did to put this together.
Polo in Oak Brook - Michael Butler
President Lalmalani mentioned the Polo event on August 16th and thanked the Delhi Polo
Club and the Polo Committee, including Jim Pehta and Beverly Taylor for their hard work
in getting this event organized. President Lalmalani then welcomed Michael Butler home
and thanked him for escorting the Delhi Polo Club to Oak Brook. Mr. Butler came forward
and made some brief historical remarks.
President Lalmalani then moved Agenda Item #3.G. (Presentation by Trustee Moy) to next
on the agenda.
Presentation by Trustee Moy
Trustee Moy presented an oil painting to be hung in the reception area.
Proclamation – International Polo Day
Village Clerk Pruss read the Proclamation. Jim Pehta and Beverly Taylor, of the Polo
Committee, came forward to receive the Proclamation. President Lalmalani thanked Kathy
Maher for being a big part in bringing back polo.
Rush University Medical Center Presentation – 2011 York Road Development Project –
Preliminary Board Review
Community Development Director Kallien explained that Rush University Medical Center
is interested in developing a vacant property, owned by John Buck Company, and located
just east of Clearwater and south of 2011 York Road. John Mordach, Chief Financial
Officer of Rush University Medical Center made some brief remarks about the joint
project between Rush University Medical Center and Midwest Orthopedics. He introduced
Dr. Chuck Bush Joseph, Architect Mike Vinci, Attorney Jerry Schain, and Peter Ziarno,
and then presented a slide presentation. Dr. Bush Joseph, and Mr. Vinci discussed this joint
VILLAGE OF OAK BROOK MINUTES Page 3 of 10 REGULAR MEETING OF AUGUST 11, 2015
project and responded to Board questions.
President Lalmalani next recognized the Delhi Polo Club and one of their representatives
spoke about their Club and thanked Mr. Butler and the Village for the opportunity to play
in Oak Brook.
Proclamation – India and Pakistan – 68th Anniversary of their Independence Day
Village Clerk read the Proclamation. President Lalmalani made some brief remarks.
5. RESIDENT/VISITOR COMMENTS – None presented, except for those who are listed
above.
6. APPROVAL OF MINUTES
A. REGULAR EXECUTIVE MEETING MINUTES OF MAY 26, 2015
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Regular Executive Meeting of May 26, 2015. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF JULY 14, 2015
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Regular Board of Trustees Meeting of July 14, 2015. VOICE VOTE: Motion carried.
7.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable
For Period Ending July 29, 2015 - $1,216,610.26
For Period Ending August 6, 2015- $1,449,954.87
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – June, 2015 - $11,905.50
(FY15 – YTD - $78,043.40)
2) Rathje Woodward, LLC - Legal Services - June, 2015 - $3,333.33 (FY15 – YTD -
$19,999.98)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $122,580.51
3) Melrose Pyrotechnics Inc. – Fireworks Display - $23,000.00
4) DuPage Water Commission – June, 2015 - $500,524.85
5) Paramedic Services – July, 2015 - $43,009.00
6) DU-COMM – Police Department’s Quarterly Shares - $106,147.25
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7) DU-COMM – Fire Department’s Quarterly Shares - $41,062.00
8) Currie Motors Fleet – Four 2015 Chevrolet Tahoe Police’s Vehicles - $134,797.76
9) Christopher B. Burke Eng. LTD – Payout #1R and Payout #2 – 2015 Street
Improvement Project Construction Engineering Services - $90,838.23
10) Pool Guards, Inc. – Pool Contract - Installment #3 of 3 - $40,686.00
11) Thomas Engineering Group – Payout #2 – 2015 Water Main Construction Services
- $61,654.79
12) Central Blacktop Company – Payout #2 – 2015 Street Improvement Project -
$433,936.95
13) Industria, Inc. – Payout #2 – 2015 Bridge Improvement Project - $93,186.90
B. Approval of Payroll
1) For Pay Period Ending July 18, 2015 - $740,961.60
2) For Pay Period Ending August 1, 2015 - $757,704.10
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Consulting Services for Health Insurance Brokers
2) Actuarial Services
D. Budget Adjustments
1) Police – Transfer from Police Service Management - Transfer to Support Services
E. Ordinances & Resolutions
1) RESOLUTION 2015-BGC-GAS-CNTRCT-R-1487, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the Butler Government
Gas Heat Transition By and Between the Village of Oak Brook and Trane US
2) ORDINANCE 2015-PP-S-1435, An Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village of Oak Brook ..............................................................
3) RESOLUTION 2015-BD-CL-MIN-R-1481, A Resolution Approving the Release
of Closed Meeting Minutes
4) RESOLUTION 2015-BD-CL-REC-D-R-1482, A Resolution Authorizing the
Destruction of Verbatim Recordings of Certain Closed Meetings of the Village
Board of Trustees
The Agenda Item above was removed from the Agenda at the beginning of the meeting
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and therefore was not part of the items approved under the Consent Agenda nor under
those removed for discussion purposes.
5) ORDINANCE 2015-LC-AL-G-1055, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses (RedBrick Pizza)
6) RESOLUTION 2015-GOLF-GREENS-LEASE-R-1486, A Resolution Approving
and Authorizing the Execution of a Second Amendment to the Fourth
Modification to the Butler National Target Greens Lease
7) RESOLUTION 2015-ADA-R-1483, A Resolution Celebrating the 25th
Anniversary of the Passage of the Americans with Disabilities Act
8) RESOLUTION 2015-PD-VEH-PG-R-1488, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Purchase of a Chevrolet Tahoe PPV
Police Interceptor from Miles Chevrolet ......................................................................
F. Village of Oak Brook – Monthly Financial Report – June, 2015
Motion by Trustee Tiesenga, seconded by Trustee Moy, to approve the Consent
Agenda and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
8. ITEMS REMOVED FROM THE CONSENT AGENDA
6.C.1) Consulting Services for Health Insurance Brokers
Motion by Trustee Manzo, seconded by Trustee Moy, to discuss this item.
Trustee Adler expressed concerns and suggested exploring using a calendar-end system for
the health insurance. He added that more particulars and goals need to be addressed before
going out for proposals. Village Manager Ginex affirmed that going to a calendar-end
system is doable. Trustee Manzo discussed that this could be handled in-house without
consulting services. Discussion ensued.
Motion by Trustee Adler, seconded by Trustee Manzo, to defer this item to allow staff
time to do some further analysis and then come back to the Board with additional
information. VOICE VOTE: Motion carried.
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6.C.2) Actuarial Services
Village Attorney Friedman stated that a motion to discuss an agenda item is not necessary.
Trustee Adler discussed the history with the Village’s and Pension Board’s actuarial
services. He stated that he does not see a need to go out for a request for proposal (RFP)
for actuarial services at this time. Discussion ensued regarding whether to go out for RFP.
Assistant Village Manager/Finance Director Dangles discussed the actuarial services.
Discussion ensued regarding the process of the 2013 actuarial services’ RFP.
Motion by Trustee Manzo, seconded by Trustee Yusuf, to authorize staff to issue a
request for proposal (RFP) for actuarial services for the year 2016.
ROLL CALL VOTE:
Ayes: 3 – Trustees Manzo, Tiesenga, Yusuf
Nays: 2 – Trustees Adler, Moy
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
6.E.1) RESOLUTION 2015-BGC-GAS-CNTRCT-R-1487, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the Butler Government
Gas Heat Transition By and Between the Village of Oak Brook and Trane US
Trustee Adler discussed deferring the item at this time because of the pending change in
the Village Engineer position and also referred to Section 179D of the Internal Revenue
Code regarding energy-efficient building deductions.
Motion by Trustee Adler, seconded by Trustee Yusuf, to defer this item until next
month. VOICE VOTE: Motion carried.
6.E.8) RESOLUTION 2015-PD-VEH-PG-R-1488, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Purchase of a Chevrolet Tahoe PPV
Police Interceptor from Miles Chevrolet
Trustee Manzo and Police Chief Kruger affirmed that this purchase was put out for a
competitive bidding process by another entity. Police Chief Kruger affirmed that a similar
vehicle was involved in an accident recently which resulted in totaling the vehicle and the
need for a replacement vehicle.
Motion by Trustee Manzo, seconded by Trustee Yusuf, to approve this item.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
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Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
6.F. Village of Oak Brook – Monthly Financial Report – June, 2015
Trustee Adler inquired as to whether this information would be included in the Interim
Financial Update. Assistant Village Manager/Finance Director Dangles affirmed that it
would. Trustee Adler withdrew the extraction of this item from the Consent Agenda.
Motion by Trustee Manzo, seconded by Trustee Yusuf, to approve this item.
VOICE VOTE: Motion carried.
10. ACTIVE BUSINESS
A. 3001 Grant Street – Discussion of Vacating the Right-of-Way
Trustee Tiesenga explained this item. Attorney Bob Aprati and Leo Danielides, the
property owner, came forward and spoke regarding the proposed property work and the
history of the area. Discussion ensued.
B. Police and Firefighters’ Pension 2015 Funding
Assistant Village Manager/Finance Director Dangles provided a slide presentation and
discussed the previous discussions as well as the different options for funding the police
and fire pensions and the three different actuarial reports. The presentation included the
long term impact on pensions. Discussion ensued.
Motion by Trustee Manzo, seconded by Trustee Moy, to approve a Village
contribution of 36.95% of payroll for police officers and 49.70% for firefighters
retroactive to January 1, 2015.
Questions were asked regarding the numbers and further discussion ensued regarding
concerns. Assistant Village Manager/Finance Director Dangles affirmed that they have the
Department of Insurance reports.
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Moy, Yusuf, and President Lalmalani
Nays: 2 – Trustees Adler, Tiesenga
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
Village Attorney Friedman stated that when monies are being expended, four votes are
VILLAGE OF OAK BROOK MINUTES Page 8 of 10 REGULAR MEETING OF AUGUST 11, 2015
required to approve, rather than a simple majority.
C. Interim Financial Update
Assistant Village Manager/Finance Director Dangles provided a slide presentation
regarding the financial results as of June 30, 2015. Discussion ensued.
D. Strategic Planning Update
Village Manager Ginex provided a slide presentation regarding the Strategic Planning
process, focusing on 2016-2017. He discussed each of the goals selected by the Board
listed below. He stated that staff would like to incorporate these goals into the budget
process and staff is already working on strategies for accomplishing these goals.
1. Promote Economic Development
2. Financial Stability
3. Provide Safe, Efficient, Well Maintained Infrastructure
4. Promote and Enhance Oak Brook’s Image
5. Maintain and Enhance Village Services to Residents, Businesses and Visitors
6. Human Resource Management
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Village Manager Ginex remarked on the success of this year’s Taste of Oak Brook and
commented on revenues.
B. VILLAGE CLERK
Village Clerk Pruss had nothing to report.
C. TRUSTEES
Trustee Manzo talked about the success of the Taste of Oak Brook and goals of the
Committee to upgrade the entertainment. He also discussed the option of expanding to
two days and marketing Oak Brook.
Trustee Tiesenga remarked about the increased police activity and commended the Police
Department for doing a good job.
Trustee Moy also commended the Police Department and thanked Assistant Village
Manager/Finance Director Dangles for a good report.
Trustee Yusuf also commended the Police Department and remarked on the National
Night Out event. He urged caution with school starting again.
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D. VILLAGE ATTORNEY
Village Attorney Friedman had nothing to report.
E. VILLAGE PRESIDENT
Information Technology Director Fox discussed the new website and praise they have
received about it, and also the document imaging project, which has eliminated file
cabinets.
Police Chief Kruger praised his personnel for their professionalism, and thanked Trey
VanDyke and his staff for helping to make the National Night Out event a success. He
mentioned that the next Citizens Police Academy starts August 19th, and that the Torch
Run Golf Outing is on August 28th. He added that the newest officer is about 1/3 of the
way through field training and a new auxiliary officer has been sworn in recently.
Library Director Madorin discussed improvements in the Library. She added that they
have decreased some of the collection, which has resulted in costs’ savings. She remarked
that they have had a significant turnover in their part-time staff, and also praised her staff.
Assistant Village Manager/Finance Director Dangles discussed that the 2016 Budget
process has started.
Trustee Manzo briefly exited the meeting at approximately 9:59 p.m.
Fire Chief Liss discussed several significant operational and facility changes, including
that advanced life support capabilities have been added from the two front line fire
apparatus and crews, and also that the remodeling of Station 94 for backup dispatch is
nearing completion. He replied to an inquiry that response times have already improved
out of Station 94 because of recently-purchased equipment.
Community Development Director Kallien discussed three large projects: Duchossois,
Oakbrook Center and the Rush projects. He also talked about a new hotel project and the
Clearwater area, as well as the zoning ordinance and building codes updates.
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of
meetings lawfully closed under this act (2) appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body, (3)
litigation, (4) collective negotiating matters, and (5) setting of a price for sale or lease of
property owned by the public body pursuant to sections 2(c)(21), 2(c)(1), 2(c)(11), 2(c)(2),
and 2(c)(6 )of the Illinois Open meetings Act, respectively.
Motion by Trustee Tiesenga, seconded by Trustee Adler, to adjourn to closed session
VILLAGE OF OAK BROOK MINUTES Page 10 of 10 REGULAR MEETING OF AUGUST 11, 2015
at 10:07 p.m.
ROLL CALL VOTE:
Ayes: 4 – Trustees Adler, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustees Baar, Manzo
Motion carried.
13. ADJOURNMENT
Motion by Trustee Moy, seconded by Trustee Yusuf, to adjourn the Regular Meeting
of the Board of Trustees at 11:38 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk