S-1301 - 12/14/2010 - BUDGET - Ordinances Supporting Documents ITEM 6.F.1)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
December 14, 2010
SUBJECT: 2011 Municipal Budget
FROM: Sharon Dangles
Finance Director
BUDGET SOURCE/BUDGET IMPACT: Ordinance Adopting the 2011 Budget
RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2010-
BU-EX6-S-1301, an Ordinance Adopting the Budget of the Village of Oak Brook for 2011.
Background/History:
On November 16t", the Village Board held a Special Board meeting to discuss the proposed 2011
Budget and 2011-2015 Five-Year Financial Plan. The revised 2011 Budget as presented takes
into account all of the Board directed changes as well as staff recommended changes.
Attachment A - In total, the proposed 2011 budget for the General Corporate Fund revenues of
$19,920,425 has been reduced by $53,045, which results in revised 2011 proposed revenues of
$19,867,380. The General Fund expenditures of $19,900,355 has been reduced by $97,975,
resulting in revised expenditures of$19,802,380.
After making all of these adjustments, the projected increase in cash balance for 2011 in the
General Corporate Fund is $65,000, which is planned for potential village costs for refunding
permit bonds. The projected ending cash balance is $9,212,677 which is $44,930 more than
projected in the initial 2011 Draft Budget. The ending cash balance is $220,257 above the six
month operating reserve requirement of$8,992,420, or 6.15 months.
Attachment B - The Hotel/Motel Fund includes an additional amount for economic
development to the Chamber of Commerce in the amount of $15,000. This adjustment will
increase total expenditures to $1,156,000.
Attachment C - The Infrastructure Fund 2011 revised budget will reflect no changes to the
revenues and a decrease in expenditures by $55,640. The interest income credit expected to be
received by the Village's liability insurance carrier will reduce expenditures by $24,370 and
excluding a part-time position for a total of $36,270. A portion of the pay plan study was
included in this fund for a total cost of$5,000.
Attachment D - The Water Fund expenditures reflect a net increase of total expenditures of
$121,020 due to the addition of hydrant testing that was originally funded by the General
Corporate Fund and the cost of a pay plan study. The interest income credit expected to be
received by the Village's liability insurance carrier will reduce expenditures by $13,780.
Attachment E — The Sports Core Fund expenditures reflect a net decrease of $960 due to the
IRMA liability insurance interest income credit, the addition of a pool study recommended by
the finance committee and an additional amount to pay down the interfund loan to the General
Corporate Fund.
Attachment F — This packet reflects a summary of all funds estimated 2011 revenues and
expenditures.
Budget Ordinance 5-1301 is attached for your review. Attached to the final ordinance are
revenue and expenditure summaries for each fund.
Recommendation:
It is recommended that the Village Board adopt Ordinance 2010-BU-EX6-S-1301, an Ordinance
Adopting the Budget of the Village of Oak Brook for 2011_
ORDINANCE 2010-BU-EX6-S-1301
AN ORDINANCE ADOPTING THE BUDGET OF THE
VILLAGE OF OAK BROOK FOR 2011
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Findings:
The President and Board of Trustees find that the tentative annual budget of the Village of Oak
Brook for 2011 has been conveniently available to public inspection for at least ten (10) days prior to its
passage in pamphlet form as prescribed by the corporate authorities. A public hearing has been held prior
to final action on the budget, notice of which hearing was given by publication in a newspaper having
general circulation in the Village of Oak Brook, said notice having been published at least one week prior
to the time of hearing. The hearing on the budget was held not less than one week after the tentative
annual budget was published, by placing it on file with the Village Clerk for public inspection.
Section 2: The sums set forth for the purposes indicated in the 2011 Municipal Budget of the
Village of Oak Brook attached hereto and made a part hereof are hereby budgeted to pay all necessary
expenses and liabilities of the Village of Oak Brook for the fiscal period beginning January 1, 2011 and
ending December 31, 2011.
Section 3: The Village of Oak Brook hereby approves and adopts the 2011 Municipal Budget as
attached hereto.
Section 4: In case of a vacancy in any office specified in this Ordinance, the Appointing Authority
shall not be required to fill such office, if, in his or her judgment or discretion, there is no necessity
therefore.
Section 5: The 2011 Municipal Budget may be amended as provided by law.
Section 6: This ordinance shall be in full force and effect from and after passage and approval
pursuant to law.
APPROVED THIS 14th day of December, 2010.
John W. Craig
Village President
PASSED THIS 14th day of December, 2010.
Ayes:
Nays:
Absent:
Ordinance 2010-BU-EX6-S-1301
Adopting 2010 Budget
Page 2 of 2
ATTEST:
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK
GENERAL CORPORATE FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Intergovernmental $ 16,186,460 81.48% Personnel $ 14,649,990 73.98%
Licenses& Permits 791,260 3.98% Materials&Supplies 500,325 2.53%
Charges for Services 1,008,350 5.08% Operational&Contractual 3,816,105 19.27%
Other Revenue 1,041,935 5.24% Other Expenditures 458,455 2.32%
Interfund Revenue 839,375 1 4.220/c Capital 377,505 1 1.91%
Total $ 19,867,380 100.00% Total $ 19,802,380 100.01%
REVENUES EXPENDITURES
■Intergovernmental
° 5.24% 4.22% 2.32% 1-91% ■Personnel
3.98% 5.08/o ■Licenses&Permits 19'27%
■Materials&Supplies
0Charges for Services 0Operational&Contractual
0 Other Revenue 2.53% 13 Other Expenditures
■Capital
■Interfund Revenue 73.97%
81.48%
VILLAGE OF OAK BROOK
HOTEL/MOTEL TAX FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Hotel/Motel Tax $ 833,250 99.23% Operational &Contractual $ 817,000 70.67%
Interest 6,500 0.77% Other Expenditures 339,000 29.33%
Total $ 839,750 100.00% Total $ 1,156,000 100.00%
REVENUES EXPENDITURES
29.33%
0.77%
■Hotel/Motel Tax ■Operational&Contractual
0 Interest
13 Other Expenditures
99,23% 70.67%
VILLAGE OF OAK BROOK
MOTOR FUEL TAX FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Motor Fuel Tax Allotments $ 255,500 99.22% Other Expenditures $ 660,000 100.00%
Interest 2,000 0.78%
Total $ 257,500 100.00% Total $ 660,000 100.00%
REVENUES
EXPENDITURES
0.78%
❑Motor Fuel Tax Allotments
■Interest
❑Other Expenditures
99.22% 100%
VILLAGE OF OAK BROOK
FOREIGN FIRE INSURANCE TAX FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Foreign Fire Insurance Tax $ 50,000 99.21% Personnel $ 2,000 3.36%
Interest 400 0.79% Materials and Supplies 36,000 60.51%
Operation & Contractual 6,500 10.92%
Capital Outlay 15,000 25.21%
Total $ 50,400 100.00% Total $ 59,500 100.00%
REVENUES EXPENDITURES
0.79%
60.51
3.36%
■Personnel
❑Foreign Fire Insurance Tax Materials and Supplies
0 25.21% o OOperation&Contractual
99.21/o ®Interest 10.92/o p Capital Outlay
VILLAGE OF OAK BROOK
INFRASTRUCTURE FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Non-Home Rule Sales Tax $ 4,675,000 68.20% Personnel $ 1,395,245 19.16%
Transfers In 911,785 13.30% Material &Supplies 243,405 3.34%
Grants 1,257,600 18.35% Operation &Contractual 984,660 13.52%
Interest 10,000 0.15% Other 128,475 1.76%
Capital 41530,865 62.21
Total $ 6,854,385 1 100.00% Total $ 7,282,650 100.00%
REVENUES EXPENDITURES
68.20% 62.21%
19.16%
®Non-Home Rule Sales ■Personnel
Tax O Material&Supplies
■Transfers In
C3 Operation&Contractual
O Grants 3.34% O
13.30% 1.76% 13.52% Other
18.35% O Interest ■Capital
VILLAGE OF OAK BROOK
PROMENADE SPECIAL TAX ALLOCATION FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Intergovernmental Revenues $ 360,475 83.16% Operational&Contractual $ 5,200 1.20%
Interfund Revenue 72,800 16.80% Other 428,350 98.80%
Interest 180 0.04%
Total $ 433,455 100.00% Total $ 433,550 100.00%
REVENUES EXPENDITURES
16.800yo 0.04%
1.20%
83.16%
■Intergovernmental
Revenues ®Operational&Contractual
0Interfund Revenue 98.80%
■Interest ■Other
VILLAGE OF OAK BROOK
WATER FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Water Sales & Services $ 4,700,000 96.05% Personnel $ 668,460 8.70%
Interest 37,500 0.77% Materials& Supplies 94,325 1.23%
Other 155,500 3.18% Operational &Contractual 3,458,505 45.02%
Other Expenditures 571,705 7.44%
Capital 2,889,000 37.61%
Total $ 4,893,000 100.00% Total $ 7,681,995 100.00%
REVENUES EXPENDITURES
0.77%3.18% ■Water Sales&Services 37.61% $70% 1.23% ■Personnel
■Materials&Supplies
■Interest ■Operational&Contractual
D Other Expenditures
OOther
° ■Capital
7.44% 45.02%
96.05%
VILLAGE OF OAK BROOK
SPORTS CORE FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Bath and Tennis Club $ 631,800 19.39% Personnel $ 1,559,585 48.41%
Food and Beverage 493,360 15.14% Materials&Supplies 636,315 19.75%
Golf Club 2,012,270 61.76% Operational &Contractual 849,285 26.36%
Golf Surcharge 121,000 3.71% Other Expenditures 65,885 2.04%
Capital 111,000 3.44%
Total $ 3,258,430 100.00% Total $ 3,222,070 100.00%
REVENUES EXPENDITURES
3.71% 3.44%
19.39% M Bath and Tennis Club 2.04% 48.41% ®Personnel
■Food and Beverage 26.36% , ■Materials&Supplies
15.14% OOperational&Contractual
i iii❑Golf Club
13 Other Expenditures
61.76% 13 Golf Surcharge 19.75% ■Capital
VILLAGE OF OAK BROOK
SELF-INSURANCE FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Village Contributions $ 1,525,000 53.29% Operational &Contractual 2,853,200 100.00%
Park District Contributions 350,000 12.23%
Employee Contributions 400,000 13.98%
Retiree&COBRA Contributions 584,040 20.41%
Interest 2,500 0.09%
Total $ 2,861,540 100.00% Total $ 2,853,200 100.00%
REVENUES EXPENDITURES
■Village Contributions
53.29% 12.23%
■Park District Contributions
■Employee Contributions
*Retiree&COBRA
Contributions ■Operational&Contractual
411:M13.98% ■Interest
0.09% 20.41% 100.00%
VILLAGE OF OAK BROOK
GARAGE FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Charges for Services $ 642,785 99.93% Personnel $ 224,320 32.22%
Interest 450 0.07% Materials& Supplies 203,605 29.24%
Operation &Contractual 206,440 29.65%
Other Expenditures 34,800 5.00%
Capital 27,115 3.89%
Total $ 643,235 100.00% Total $ 696,280 100.00%
REVENUES EXPENDITURES
0.07% 5.00% 3.89% 32.22%
®Personnel
29.65% ■Materials&Supplies
O Charges for Services D Operation&Contractual
■Interest 0 Other Expenditures
■Capital
99.93% 29.24%
VILLAGE OF OAK BROOK
EQUIPMENT REPLACEMENT FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Charges for Services $ 177,150 87.63% Capital $ 1,504,500 100.00%
Interest 25,000 12.37%
Total $ 202,150 100.00% Total $ 1,504,500 100.00%
REVENUES EXPENDITURES
12.37%
f❑Charges for Services ❑Capital
0 Interest
87.63% 100.00%
VILLAGE OF OAK BROOK
POLICE PENSION FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Village Contributions $ 956,030 31.19% Personnel $ 1,889,800 94.68%
Employee Contributions 360,000 11.74% Materials&Supplies 2,800 0.14%
Interest 1,750,000 57.07% Operational &Contractual 103,360 5.18%
Total $ 3,066,030 100.00% Total $ 1,995,960 100.00%
REVENUES EXPENDITURES
0
31.19% 0.14% 5.18%
1 13 Village Contributions ■Personnel
1\ ■Employee Contributions O Materials&Supplies
0Interest 0Operational&Contractual
11.74%
57.07% 94.68%
VILLAGE OF OAK BROOK
FIREFIGHTERS' PENSION FUND
2011 BUDGET
2011 Percent of 2011 Percent of
REVENUES Budget Budget EXPENDITURES Budget Budget
Village Contributions $ 1,006,115 33.52% Personnel $ 1,984,700 95.47%
Employee Contributions 245,605 8.18% Materials& Supplies 4,250 0.20%
Interest 1,750,000 58.30% Operational &Contractual 89,915 4.33%
Total $ 3,001,720 100.00% Total $ 2,078,865 100.00%
REVENUES EXPENDITURES
0.20% 4.33%
33.52%
•Village Contributions ■Personnel
■Employee Contributions ■Materials&Supplies
0Interest OOperational&Contractual
8.18%
95.47%
58.30%
Village of Oak Brook
2011 Final Budget
GENERAL FUND 2011
FINAL BUDGET
Est. Beg . Cash $ 9, 147, 677
Total Revenues $ 19,867,380
Total Expenditures ($ 19, 802 ,380)
Est. Ending Cash $ 9 ,212 ,677
6 month Reserve $ 8 , 992 ,420
Requirement
• The estimated ending cash balance for
2011 is equal to 6 . 15 months of operating
expenses .
VILLAGE OF OAK BROOK
GENERALFUND
PROPOSED CHANGES FROM DRAFT BUDGET
REVENUES
2011 Proposed $ 19,920,425
Increase in ambulance fees 135,000
Hydrant Testing (charged to Water Fund) 129,800
Increase debt repayment from Sports Core 15,000
Reduce cell tower rental income (6,805)
Eliminate Water Tower advertising (Board recommendation) (100,000)
Reduce Sales Tax (Board recommendation) (206,900)
Reduce State Income Tax (Board recommendation) (14,140)
Reduce interest (Board recommendation) (5,000)
Revised 2011 Proposed Revenues 19,867,380
EXPENDITURES
2011 Proposed $ 19,900,355
Interest Income Credit (97,475)
Delay decision on joint dispatch until 2012 (55,000)
Reduce non-union pay increases by 50% (Hold off on increases until pay plan is done) (65,000)
Enhanced economic development program 20,000
Videotaping services for CFAC meetings (Board recommendation) 3,000
Intern for business license program (Board recommendation) 15,000
Pay Plan Study (Board recommendation) 40,000
Police Staffing Study (Board recommendation) 35,000
Additional MABAS (Mutual Aid Box Alarm System) cost 6,500
Revised 2011 Proposed Expenditures 19,802,380
Net Fund Increase/(Decrease) 65,000
VILLAGE OF OAK BROOK
2011 BUDGET CHANGES
HOTEUMOTEL FUND
REVENUES AMOUNT
2011 Proposed $ 839,750
Revised 2011 Proposed Revenues 839,750
EXPENDITURES
2011 Proposed $ 11141 ,000
Chamber of Commerce additional contribution 15,000
Revised 2011 Proposed Expenditures 11156,000
Net Fund Increase/(Decrease) (316,250) .
VILLAGE OF OAK BROOK
2011 BUDGET CHANGES
INFRASTRUCTURE FUND
STAFF PROPOSED CHANGES FROM DRAFT BUDGET
REVENUES
2011 Proposed $ 6,854,385
NO CHANGES
Revised 2011 Proposed Revenues 6,854,385
EXPENDITURES
2011 Proposed $ 7,338,290
Exclude proposed part-time position which was to replace (36,270)
a vacant full-time position.
Interest Income Credit (24,370)
Pay Plan Study 5,000
Revised 2011 Proposed Expenditures 79282,650
Net Fund Increase/(Decrease) (4289265)
VILLAGE OF OAK BROOK
2011 BUDGET CHANGES
WATER FUND
STAFF PROPOSED CHANGES FROM DRAFT BUDGET
REVENUES
2011 Proposed $ 4,893,000
NO CHANGES
Revised 2011 Proposed Revenues 4,893,000
EXPENDITURES
2011 Proposed $ 7,560,975
Interest Income Credit (13,780)
Hydrant Testing 129,800
Pay Plan Study 5,000
Revised 2011 Proposed Expenditures 7,681 ,995
Net Fund Increase/(Decrease) (21788,995)
VILLAGE OF OAK BROOK
2011 BUDGET CHANGES
SPORTS CORE FUND
REVENUES AMOUNT
2011 Proposed $ 3,258,430
NO CHANGES
Revised 2011 Proposed Revenues 3,258,430
EXPENDITURES
2011 Proposed $ 3,223,030
Interest Income Credit (22,960)
Pool study 7,000
Additional amount to pay interfund loan to General Fund 15,000
Revised 2011 Proposed Expenditures 3,222,070
Net Fund Increase/(Decrease) 369360
2011 BUDGETED VILLAGE EXPENSES
Police and Fire Pension
8%
Other Funds General Government Services
Self-Insurance 4% 12
Library
6% 2%
Hotel/Motel Tax Police
2% 14%
Sports Core Operations
7%
Water Operations and Improvements Fire
12
15%
Equipment Replacement Roadway Repair and Maintenance
3% 15%
General Government Services 5,756,095
Library 928,660
Police 7,389,945
Fire 5,727,680
Roadway Repair and Maintenance 7,282,650
Equipment Replacement 1,504,500
Water Operations and Improvements 7,681,995
Sports Core Operations 3,222,070
Hotel/Motel Tax 1,156,000
Self-Insurance 2,853,200
Police and Fire Pension 4,074,825
Other Funds 1,849,330
(Motor Fuel Tax,Foreign Fire,Garage&Promenade)
Total Expenditures of All Funds 49,426,950