S-907 - 07/28/1998 - LIBRARY - Ordinances Supporting Documents 971mr-7,
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OAK BROOK PUBLIC LIBRARY
1112 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523 - 2272
PHONE: 630 990-2222
FAX: 630 991-0171
July 23,1998
TO: The Village President and the Board of Trustees
FROM: Ruth A. Martin, Library Directoe K-/
SUBJECT: Biennial Review of the General Policy for the Library
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Recommendation: That the Village Board of Trustees approve the attached
ordinance which adopts the General Policy revisions adopted by the Library
Commission at its meeting on July 14, 1998.
The Library's General Policy was adopted in August, 1994, Serving Our Public:
Standards for Illinois Public Libraries requires and this policy provides for a biennial
review.
The attached document includes an updated mission statement. The form is in keeping
with Planning for Results, the Public Library Association planning and development tool
which replaced Role Setting for Public Libraries in 1997. The previous statement used
the role identification model.
The other substantive change is in Section III, letter D which sets a policy for the length
of time children may be left at the Library without caregiver attention. Other changes
are minor and meant to clarify existing policy or match wording between the General
Policy and Chapter 7 of the Village's Code of Ordinances.
The Library Commission has reviewed these proposed changes and adopted them at
their meeting on July 14, 1998.
Aff
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OAK BROOK FREE PUBLIC LIBRARY
GENERAL POLICY
1. MISSION STATEMENT
The mission of the Oak Brook Free Public Library is to provide professional, responsive j
service through qualifier,staff a collection of print and nonprint materials,and electronic j
resourcesetheF sewiGee which will help users of the Gak Library
obtain information and reading material to meet their personal, educational and
recreational needs. j
Speeial emphasis
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and busiResb people j.
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with the use ef this 694eetief*-
il. GOVERNANCE
The Oak Brook Free Public Library is established and maintained by the Board of
Trustees of the Village of Oak Brook under the Village Library Act (75 ILLS 40). The
Board of Trustees provides the building and appropriate funding for the provision of
library services for the community. The Board of Trustees appoints Library
Commissioners according to law (75 ILCS 40/2) and appoints and employs a
professional library administrator known as the Library Director. The Board of Trustees
approves all policies developed by the Library Commission and the Library Director.
The Library Commission consists of three members appointed by the Board of Trustees
for three year terms. The Library Commission is an advisory commission which assists
the Library Director in developing policies for library operations and services and
advocates library needs and services to the Board of Trustees. The Library
Commission promotes the Library in the Village of Oak Brook. Commissioners are
encouraged to participate in professional organizations and education opportunities for
library trustees.
The Village Manager, as chief operating executive of the Village, is responsible for the
administration and enforcement of all ordinances, policies and directives adopted by the
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Board of Trustees to facilitate the administration of the Oak Brook Free Public Library.
The Village Wonager is responsible for recommending to the Village Board a candidate
for Library-Director in the event of a vacancy and is the direct supervisor of the Library
Director.
The Library Director_plans and administers all library activities consistent with policies
and ordinances adopted by the Board of Trustees. The Library Director works closely
with the Library Commission to fully inform the Board of Trust.as of library operations,
services and needs. The Library Director is responsible for creating and maintaining a
library which achieves Illinois State standards as set forth in Serving Our Public:
Standards for Illinois Public Libraries.
Ill. USE OF THE LIBRARY
{ A. Oak Brook l ee-Publie Library is available for use by the general public
during its regularly scheduled open hours. Library hours are determined by the Village
of Oak Brook Board of Trustees.
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B. Holders of valid Oak Brook Flee-Publis-Library cards are granted
borrowing privileges, program participation and the use of all services offered by the
library. The Library supports the Reciprocal Borrowing
Agreement in Illinois and grants borrowing privileges to holders of valid library cards
from other Illinois public libraries supporting the Reciprocal Borrowing Agreement. 1
C. Children under the age of six(6) must be supervised by a caretaking
j adult at all times.
D. Children age six (6) through ten (10) may not be left unattended at the
Library for more than one hour Children age eleven (11) through fourteen (14) may
not be left unattended at the Library for more than three hours.
IV. LIBRARY CARDS
Oak Brook -Fee Pub'_ Library issues cards free of charge to:
A. Anyone residing within the village limits of Oak Brook. This does not
include persons who have an Oak Brook address living in unincorporated areas.
Identification with proof of residency is required at the time of application for a Library
card. Post office boxes are not acceptable as w4hew ether proof of residency.
Parent/Guardian signatures are required on applications for cards for children under the
iage of eighteen (18). The parent/guardian must sign the registration card in person at
the Library.
Residents holding valid The69 QaFd6 GaFFY W11 Oak
Brook Fie-la644c-Library cards have access to all materials and services wit iin the
Library. Thev also receiveaW reciprocal borrowing privileges at cooperating
intersystem and intrasystern libraries. subiect to Library and DuPa a tgm
12ropedures, Residen cards a+vA-are valid for three (3) years. Proof of residency is
required for renewal of library cards.
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B. Full-time and regular part-time employees of the Village of Oak Brook
who are not served by another public library as long as they are in the employ of the
Village of Oak Brook. Family members residing permanently at the employee's address
may register for cards, also. !
at the9ak-8
These cards carry resident card#�e�ewi�privileges
ee-R�a Library=,and-reciprocal borrowing privileges at cooperating intersystem and
inteasystem libraries and are valid for-one(1)year. Proof of address and village
employment are required for renewal of library cards.
Employees served by another library use their home lil',ary, but are given
resident privileges. Their families receive regular reciprocal borrowing privileges(see
section wg&).
C. Local library service shall be provided free of charge to any individual
nonresident owning taxable property Within Oak Brook. This privilege stall be extended
to only one person (the first applicant)for each parcel of taxable property. Identification
and proof of ownership is required at the time of application for a library card.
1. These cards carry_resident:PA borrowing and service privileges at
the Library with the exception that.. !They are local use
cards only and do not carry reciprocal borrowing privileges. These cards are
valid for one (1) year. Proof of ownership is required for renewal of the library
card.
2. Nonresident owners of taxable property currently holding a
reciprocal borrower's card from another library will not be issued an Oak Brook
library card. The reciprocal borrower's card will be entered into the 9ak43re8k
€ree lis-Library's patron database with a notation that#a&focal borrowing and
service privileges shall be granted.
D. In addition, the Library makes courtesy cards
available at no cost to local businesses and nonprofit organizations under the following
conditions:
1. The business or nonprofit organization musi have an office
located within the incorporated limits of the Vvillage of Oak Brook and may not
be a post office box only.
2. Application must be made in person and include a letter of li
j application on business letterhead which names a maximum of three persons as
authorized borrowers and a statement that the business or organization takes
responsibility for all materials borrowed on the library card and understands the
borrowing limitations of the card. The letter must be signed by the highest
ranking officer in the Oak Brook office of the business or organization.
3. The library card may be used for business or professionally-
related materials only.
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4. The library card is issued in the name of the business and
remains on file at the Library. Persons requesting to borrow materials on the
card must show identification each time they use the card.
b. Borrowing privileges include Oak Brook Library materials and
interlibrary and direct loans subject to the limitations listed above. These cards
are local use only and do not carry reciprocal borrowing privileges. Courtesy
cards are valid for one (1) year. Prior to renewal, the letter of application shall be
updated noting any changes in address and/or authorized borrowers-aG �
The business or non rofit o anization may chap e
authorized borrowers as desired rovided a new letter is laced on file iri the
Libra statin the authorized borrowers' names.
public;ibra may purchase an
E. Persons residing in areas unseryed by a ry j;
Oak Brook FF994 -Library nonresident card. The fee for this card is determined by II
the Village of Oak Brook Board of Trustees. This card is valid for one (1) year and may
S �R Library only. The DuPage Library System
be used at the Oak Brook F
t!
provides a card for those who wish to participate in the Reciprocal Borrowing Program I,I
which enables one to use all public libraries in the DuPage Library System and other �I
libraries as determined by their local policies. Fees and regulations regarding this card
are determined by the DuPage Library System.
V. SERVICES OF THE LIBRARY
The Oak Brook F*ee-12 Library offers the public use of all books, audiovisual
materials and magazines owned by the library. In addition to its own holdings, the
library offers holders of valid Oak Brook F{ee-P -Library cards:
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_ A. Use of professional reference service.
Qualified reference staff is available during he Library's hours of
re
d in-
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o eration to assist wit in uiries. Reference uestions which can
not be answe
house will be referred to the Suburban Library System Reference Service with whom
the DuPage Library System contracts services.
BA. Interlibrary and direct loan of books and magazine articles.
IUpon request for materials not owned by Oak Brook F*ee->Zjblie-Library,
all reasonable attempts will be made to obtain that material from another library. If the
material is new, is art of a noncirculating collection or cannot be obtained within the
Et-quested time frame the material will not be brought into Oak Brook Libra i#it-ib
pess4Ae4e-Gbta4A. The requester will be informed of
this and referred,if possible, to a library where this material may be viewedava+lable a#
yesr,"e. InterUbrary loans_are subject to the rules of the lending institution regarding
loan er{od renewal charges. etc. Borrowers are required to.pj the lendi g library's
char es for interlibrary loans riar to recei t of the material. Oak Brook Library a d no
hg argas tv interlibrary Loan transactions with the exc lion of overdue fin s.
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Oak Brook",as presented and waive the full =:ading thereof. ROLL
CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny,McInerney, Savino and j
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
2) _ - ORD. 98-LY-EX I7
pOPTiNG���, vF ISI��L OF THE GEN, , L-PDE.E: Y FOR s-907
THE OAK,A�OK FRF�P�JBLIC LIBRARY: GENERAL OF
I'
GENNERAL POiICY
'FOR LIBRARY ;
The Library's General Policy was adopted in August, 1994. Serving l
Our Public: Standards for Illinois Public Libraries requires and this !
policy provides for a biennial review. The ordinance includes an
Po Y p i
updated mission statement. The form is in keeping with Planning for
Results, the Public Library Association planning and development
tool which replaced Role Setting,for Public Libraries in 1997. The
previous statement used the role identification model. The other I,
substantive change is in Section III, letter D which sets a policy for Ii
the length of time children may be left at the Library without
caregiver attention. Other changes are minor and meant to clarify I'
existing policy or match wording between the General Policy and
Chapter 7 of the Village's Code of Ordinances. The Library
Commission has reviewed these proposed changes and adopted them
at their meeting on July 14, 1998.
Motion by Trustee Caleel, seconded by Trustee McInerney,to pass
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Ordinance 98-LY-EX I-S-907,"An Ordinance Adopting A Revision
Of The General Policy For The Oak Brook Free Public Library",as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
3) QSI2iI�lALC�48=E Y-FI- -90�_AN O DINA,N A,RQETINQ On. 98-LY-E1-
g pdt [OR t�SF OE' P JB .I ACC COMP IT - S..AND S-908
POLICY FOR USE 110
ELECIRONICAY LY-D dJYERED_ME-Q9MATLQN---R THE PUBLIC ACCESS
QAK B�9t� FR Ptj EC L.IB&ARY_: COrtPUTERS A." j
ELECTRONICALLY
The Library is in the process of making the Internet publicly DELIVERED INFQR`
accessible to Oak Brook Library users. It is in the best interest of the H&TIOS FOR
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Village and the Library to have a written policy which computer users LIBRARY I
must read before given access to the equipment. This policy lists
what may and may not be done on and with Village-owned I
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VILLAGE?.01' OAK BROOK Minutes 4 of 18 July 28, 1998
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