S-911 - 08/25/1998 - ELECTIONS - Ordinances Supporting Documents A �
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VILLAGE OF OAS. BROOK
1200 OAK BROOK ROAD
i?AK BROOK , ILLINOIS f50523-2255
Aug-.A- 2a, 1898 PH0 NL,. 634 990.300
FA 630 990-0876
MEMO TO: Village President&Board of Trustees
FROM: Richard A. Martens,Village Attorney
SUBJECT: General Election Advisory Referendum
RECOMMENDATION: That the Village President and Board of Trustees pass the attached ordinance
calling for the submission of a public question to the voters regarding the sale of
not more than three acres of vacant real estate
Pursuant to your direction, I have drafted the attached ordinance calling for submission of a prutft
question to the voters at the November 3, 1998 general electl®n. The public question is in substanfiaily
the Same form as when you considered the matter at;dour last meeting,except that it explicitly states
that the proceeds of the sale would be used for making capital improvemeTAs to the Oak Brook Golf
Club. Should this roughly three-acre parcel be sold, l understand that the proceeds will be earmarked
for the clubhouse and other improvements 3t the Golf Club.
1 understand you will consider this draft ordinance at your meeting on August 25, 1998.
ully submitted,
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Richard A. Martens
Village Attorney
RAM:sps
Attachment
cc: Stephen B.Witch,Village Manager
Trey VanDyke, Goif Club Manager
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licenses and the language of Section 3-52 regarding outdoor sales of
alcoholic liquor. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki,Caleei, Kenny and McInerney.
Nays: 0 - None.
Ab.,.;nt: 2 - Trustees Savino and Shumate. Motion carried.
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President Bushy requested the Board of Trustees to consider discussion of Agenda
Item 9.A.,RECOMMENDATION -YORK ROAD PROPERTIES,L.L.C.THE
JOHN BUCK COMPANY(2001, 2100 AND 2122 YORK ROAD)-TEXT
AMENDMENT TO ESTABL_�SH AN 0--4 OFFICE DISTRICT AND MAP
AMENDMENT TO REZONE FROM O'ctA-I TO 04. She noted that if anyone in
the audience was in attendance of this meeting for this agenda item,that the John.Buck
Company has requested the continuance of their petition to the September 8, 1998
Village Board meeting.
9-A. R_ ECOMMEMATION-YORK ROAD PROPERTIES„I. C. THE YORK ROAD
-JOHN BUCK CQIvIPANY(2001,2100 AND 2122 YD-M ROAD_)-- PROPERTIES, L-.LtC
Ma AMENDMM TO ESTABLISH AN 04 OFEME THE JOHN BUCK
DISTRICT AND MAP AMENDMEM TO REZONE FROM O_R_ ,-1 GoMgA'�tY-TEXT
O Off: - AMENDMENT TO !I
ESTABLISH AN
0_
OFFICE DISTRICT
Motion by Trustee McInerney,seconded by Trustee Bartecki,to grans MAP _SMENDMENT T
the request of the petitioner and continue this item to the Village REZONE FROM ORA' 1
Board meeting of September 8, 1998. VOICE VOTE: Motion To 0-4 (2001, 2 0
& 2122 York Roa )
carried.
President Bushy read a letter dated August 14, 1998 from Mr. Alan Rocca asking that
his petition be continued to the September 22, 1998 Village Hoard meeting,as it had
becni scheduled for the September 8, 1998 Village Board meeting.
7.B.2):)F NANCE 98-EL-REE-S-911 AN O .
ORDINANCE A IN G ORD. 98-EL-REF-,
° FOR THESUBMISSIM QF A PUBLIC QT MST[ON TO THE S-911
VOTERS OF THE YILLAOE OF OAK BROOK COOK&DU SUBMISSION OF A
A Q fNT_ __ET SS.IL AT THE&,NERAI.ELECTION PUBLIC QUESTION!'
NOVEMBER 3 1998: AT THE GENERAL
ELECTION ON NOV;
3, 1998
The Village Attorney has drafted an ordinance calling for submission
of a public question to the voters at the November 3, 1998 General
Election. The public question is in substantially the same forrn as
when the Village Board considered the matter at their meeting of
August 11, 1998, except that it explicitly states that the proceeds of
the sale would be used for making capital improvements to the Oak
Brook Golf Club. Should this roughly three-acre parcel be sold, it is
understood that the proceeds will be earmarked for the clubhouse and i!
other improvements at the Golf Club.
I,
VILLAGE OF OAK BROOK Minutes 4 of 9 August 25, 1998
IF
to
Motion by Trustee McInerney,seconded by Trustee Caleel, to pass
Ordinance 98-EL-REF-S-91 1,"An Ordinance Calling For The
Submission Of A Public Question To The Voters Of The Village Of
Oak Brook Cook&DuPage Counties,IL At The General Election On
November 3, 1998",as presented calling for the submission of a
public question to the voters regarding the sale of not more than three
(3)acres of vacant real estate and waive the full reading thereof.
ROLL CALL VOTE;
Ayes: 4 Trustees Bartecki,Caleel, Denny and McInerney.
Nays: 0 None.
Absent: 2 - Trustees Savino and Shumate. Motion carried.
William Haas, 3012 Lincoln RoAd,asked the Village Board to
consider not placing the referert4utn question on the November'ballot
and to allow the Sports Core property to remain as open land. He
asked that the land te cleaned up and trees be planted,since there is a
former farm dumpsite and abuilding Foundation located on this
property. Mary Lou Maas,3012 Lincoln Road,stated Oak Brook is a
x beautiful community,and the Village is taking away from the
remaining open space.
Trustee Bartecki commented that he doers not like to dispose of any
Sports Core property,but the fact is that this property is locked in by
existing property owners and not near open space of the Sports Core.
He agrees to proceed with the proposed referendum.
President Bushy indicated those land values are comparable to other
properties in Oak Brook,and the Village could not afford to purchase
and demolish the homes to maintain all the open space. Joggers and
bicyclists will be able to continue the use of the pathway. The cost of
maintaining the property could be reduced;as the public does not use
these properties,only the peripheral portion which will remain. The
public question allows the residents to answer yes or no to the
question.
Stephen Becker, 3025 Lincoln Road,as he has previously requested,
asked the Village Board that the referendum should state the"Sports
Core property"(,n the ballot. Village Attorney Martens explained
that it is part of the Westchester Park Resubdivision and the question
identifies its location, The Sports Core deed does not state the
wording;"Sports Core", ttnyvrhere in the document.
['resident Bushy suggested the best method would be to have stuff
indicate"a portion of tht Sponza Fore property„be included in
VILLAGC OF OAK BROOK Minutes 5 of9 August 25, 1999
77.......................
informational materials sent to all residents in Oak Brook explaining
the public question on the referendum ballot for the November 3,
1998 General Election.
C. AWARD QF QONTRAC7FS:
I} 99$DRA A PRQ_ CT: 1998 DRAINAGIE
PROJECT
Bid packages were picked up by seven(7)companies,and two(2)
Bids were received on August 12, 1998,
A review of the unit prices bid submitted by DNB Construction'
indicated a large disparity between the"Engineer's Estimate"and the
"Contractor's Bid"for the item of`Brick Pavers Driveway Removal
and Reinstallation'
and for the item of"Furnishing and Installing
Steel Plates on open-cut Trenches
When called on this matter by Engineering,DNB Construction
indicated that they basically placed all their construction costs for the
above noted two items in the latter item because of an apparent,error
in the units as shown on the"schedule of prices"(page I A) for the
item of"Brick]Pavers,Driveway Removal and Reinstallation the
proper unit for this item should have been SF(square foot)and not
SY(square yard)as shown. Significantly,and understanding that the
quantity of brick pavers work will be only about 280 square feet,
DNB Construction stated that they would stand by all unit prices
submitted.
It is staffs recommendation that the unit prices as listed by DNB
Construction be accepted. The low bid is approximately 14%under
the Engineer's estimate of$74,270.
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The drainage work will be perf ormed in various areas of the Village
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as follows:
3109-3011 }mite Oak Lang. The existing southerly roadside ditch
currently ponds water for its entire length due to flat grades. This
project installs a storm sewer and inlets.
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7-9 Royal Yale Drive. This area currently has roadside ditch ponding
due to flat grades. This project will install a storm sewer and inlets.
lL_J�, 1�radowood Drive, The roadway ay has flooded during the
February 21, 1997 and May 7, 1998 major storm events. The project
will intcre;ept an old existing,8"VCP newer pipe which lies between
VILLAGE OF OAK BROOK Minuics 6 of 9 August 25, 1998
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VILLAGE OF OAK BROOK
1100 OAK BROOK ROAD
OAK BROOK , ILLINOIS 60523-2255
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PHONE: 630 990.3000
Augtut 27, 1998 FAX: 630 990-0876
Mr. Robert T. Saar
Executive Director
Du Page County Election Commission
421 North County Farm Road
Wheaton, Illinois 60189 I'
Dear Mr. Saar.
RE. Certification of Public Question
Enclosed is a certified copy of Ordinance 98-EL-REF-91 I calling for the Submission of a
Public Question to the Voters of the Village of Oak Brook Cook&Du Page Counties,
Illinois at the General Election on November 3, 1998.
The Du Page Board of Election Commission is authorized and directed to publish notice
Of said referendum,prepare appropriate ballots and to submit the question to the voters
of the Village in accordance with the provisions ofgeneral election law
rnda K Gornrtella, CMC �'
Village Clerk
Village of Oak Brook
Du Page and Cook Counties, Illinois
Enclosures
CC., Slephe►t B. Veitch, Village Manager
Richard A. Martens, Village Attorney
Official File
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VILLAGE OF OAK BROOK.Minutes OCTOBER 211221
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OW AMENDED BY VILLAGE BOARD ON
1• MST_. .ALL-: MEETING CALL '
The Regular A ecting of the Board of Trustees was called to order by President
Bushy in the Samuel E.Dean Board Room of the Village Commons at 7:34
p.m. Pledge of Allegiance was given.
2. ROLL CALL:
ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy,Trustees Bartecki Caleel, McInerney;Savino
and Shumate.
ABSENT: Trustee Kenny:
IN .kT rENDAIIICE:Michael A.Crotty,Assistant Village Manager; Dale L.
Durfey,Jr.,Village Engineer;Tom Ha-wk,Director of Community
Development; Bruce;F. Kagff,Director of Information Services&.Purchasing;
Darrell J. Langlois, Finance;DirectorfTreasurer 'Richatd A. Martens, Village
Attorney;Ruth A. Martin„Library'Director;Michael J.Meranda, Public Works
Director;Bonnie Sartore,Bath and Tennis Club Manager;and Trey VanDyke,
Golf Club Manager.
3. ANNOUNCEMENTS&OPEN FORUM: ANNOUNCD(EN:Ts
AND
President Bushy announced that the Local Canvassing Board for the November OPEN ' ORG?t
3, 1998 General Election shall occur at 7:20 p.m. before the regularly
scheduled Village hoard meeting of November 10, 1998. The Canvassing
Board consisting of the Village President,Village Clerk and Senior Village
Trustee shall open and canvass the precincts and prepare the abstract of votes
received for the advisory referendum,"Shall the Village of Oak Brook be
authorized to sell not more than three(3)acres of vacant real estate fronting on
Coolidge Street and Lincoln Road in the Westchester Park Resubdivision north
of Oak Brook Road(31"Street)and west of York Road in the Village of Oak
Brook for single-family residential use,the proceeds of the sale to be used for
making capital improvements at the Oak Brook Golf Club?"
President Bushy publicly thanked the Oak Brook Press for their interview
regarding the advisory referendum with the Village President, Village Manager
er$
Veitch and Golf Club Manager VanDyke, as they were}riven the opportunity
to explain the rcasom for the Village referendum.
V11.1,A01: 01: OAK BROOK Minutes 1 cal' 11 October 27, 1 998
19", flak ST04 veers*nit=�►
'+ mil ll tri liol approximately 3 acres Of V,%a rit real ewlatxe irs the paw ste ltboefte
6. of ttae Intruraactiotl of York Rood'and 31!A Street(flak Brook Roads'The�Oftitte'prOP01wed s��fito
raise capital to finance certain imprc vipments at the Oak Broais Goff Club. ?his flyrrr is Mtstxtiee!��ir+arrlde
F rrrstr �`� you with background information and facts concerning the ballot proposition.
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ACQLIiSMN—GE'ME SE.QM.=RE_AN.Ia.Y&ST-Ct=FR...PAW.PR{fPERTY
The Village purchased the Sports Core in 1977. A total of 269 acres were acquired from the
Butler Company for$9.4 Million. In a special election on June 21, 1977;the voters autho-
rized the Village to issue$10.27 Million in general obligatior;bonds to fiance purchase of et `
the property and replace the executive 9-hole golf c oerse with an 18-dole champkxrship a t
course. The final payment on the bonds was made in 1994. •
The "Westchester Park" parcels are located in a subdivision platted in 1925 as the j .
Westchester Park Subdivision.They were purchased from theft.,ttar Ca►a�pany at the same ,t `r `
time,and as part of the same transaction as the larger tract now
comtfyanly'Known as the
Sports Core. The deed for this transaction contains restrictions requiring that the voters,
through a referendum,authorize the sale of any real estate conveyed in the deed. GULF{'.418fZUSE SITE PLkNN
The Westchester,Park property was included in the purchase with,#w intent of beginning a further land acquisition program that would
eventually see the,entire Westchester mark Subdivision irtc led I*the Smarts Core. That plan soon proved financially unrealistic and
the Vile and several residential property owners joined t9ge4w rrt thoeady 19Ws to consolidate theirrespective holdings into larger lots
(the Westchester Para Re bdiviwon)i The Mirage's lots,.were rezoned?i sm R-3 Single Farriiy�Residential to CR GonservationlRecraation °x
The Vile owns a total of about 7.8 acres in the Westchesteer Paris areaa.,About one acre was irtypived In the o6nstruetion of the golf course
and is now the site of the'i 1lkgreen. About 4 acres would .e ratatnsd as open spttc 9 the lforic Read a 1'�Sfm�'+ ::rages of ,e
Westchester Park neigta_ .:The:area that would tae sold.is aboplt;Z.8 acres in size
�w 3
it is the Policy of..hVl 1 that the S po rts Core,as
a whole,should suppottrtselfln;ancially. Over the years.
Y the Sports Core has generally beer►able to meet all of its
_ operating expenses front opeitg revenues without gan-
z al i
eral revenue or property taxsupport. Stilt,revenues have
not always been sufficient to cover major maintenance and
capital improvements. T he'=age Board has concluded
that capital improvements are needed in order to maintain
GOLF CLUBHOUSE NORTH ELEVATION and improve facilities and to enhance the ability of the
Sports Core to serve the community and operate on a self- j
supporting basis.
PL ANKING_FO.P THE.-.FU-TURF Ii ---
In 1994, the Village retained Sasaki Associates, inc., to assist in a long range - -
planning study for the Sports Core. The study involved extensive physical analysis
of the Sports Core property and the possibilities for additional development of fa- .
citifies, as well as measurement of resident opinion through mail and telephone F
surveys and focus groups.
Based on the consultants' report, the Village developed a capital improvements +'� +R*-
program for the Sports Core that includes enhancements to the existing golf course _..
and clubhouse facilities. The Village Board has pledged to commit the property
sale proceeds to improvements at the Golf Club and not for operating expenses,
OAK BROOK. GOLF-CLUB.IMPROVEMENTS .pn,
When the new Oak Brook Golf Club opened in 1980,it essentially represented the
"state of the art"in municipally owned public golf facilities. 'ibday,the golf course
retains its challenging design,pleasant environment,outstanding location and ex-
cogent conditioning. Improvements have been made to the lakes,cart paths have
been improvred and expanded, tees and greens have been Improved and thou- GOLF CLUSHMSE FLOOR PLAN
sarvis of troees,shrubs and flowers have been planted.
. t
ti?t�it hove
, •in recent years,° T " �• V �'� -� +c? � - * .
padad:in o •to provide appropri ate lockefr. i Ott: <.' .�., s +t.
$pace for-9aftrings and more extensive food serve i is 00edilid..fnto-
dor cart storage is needed as well. The; irriQ&fign system also
requires replacement within the next two years. The new system will
have a Odouble row"design that will water rough areas as well as fair- fa -�
ways. In conjunction with that project,the conversion of fairway turf to r
bent gr.iss t'vhich has already begun)will be compteted '
Ifauthiixized on November 3,the Village intends to iniitiatd ar ptooess of
mzxft(from CR back to R-3)and subdlvld'Ing approxmud*Z8 am SCHEMATIC OF DOUBLE RO W iRRICATION SYSTEM
of the 7.8 total acres of Westchester Park owned by the Village into
_mwi tmlefamily.residential..lots. in addition,the owners of two
ac$acant properties have indicated Interest and will be giver,;an opportunity to participate in the subdivision process in ordertci eMarge
syMng lots. The concept plan for the subdivision,which has berme infomally reviewed by the Oak Brook Plan CortwhiSsibn JS shoring
A pmminent feature of the plan is the retention of a wide bAnd Of opens space'around the perimeter of the area,along IDA$plc Road(3
Sheet)and along York Road
H t2l CF.L if'l1AEK ANIO► SAI E-NMEN
nsThe m prt� oould pt in r rsji +ors `
cf hei' n decisions have been'rnaits f rt:'order i l fe 9leiiUe' titn*fa
Oak Brook con Qiub tl Yt Vtaoe'. What is certain l0 that=the s 4#>ae ,
primed In a lit st+Ct hsisterr€veith' law, °
'b' rent appraisal of value. It has been reporWt hatsorrie
y rxd'oin the p prrrtr to`its actlUisitrri by the�l
'ty
tiolvirbr+naentaiissuestlu would'materiaEiy lbrtclr
'.'4tka plrgyerty are*nowri wt)fst;any sucl ail i**ltii€ire 'lie
ndressed w ota or not the.property is subdivid6d arid sold.
PR9FSITION
-- - ,ok rya(si'sireorl--` The bafbt proposition will appear on the ballot alit is sly below.
Village cannot urge you#a vote for or against the p;ropasition. The
SPORTS COREIWESTCHESTER PARK G2ri and does r ice@ yo 4, informed,ga to i
SUBDIVISION CONCEPT PLAN 3,and v6te'Alrxk to what you believe iS xt the bng bestkiftimls
of the Oak Brook community and the Oak 8ro6k :
Shall the Village of Oak Brook be authorized to sell not more than three(3)acres of
vacant real estate fronting on Coolidge Street.and Lincoln Road in the Westchester Park YES
Resubdivision north of Oak Brook Road(311$1 Street)and west of York Road in the Village
of Oak Brook for singe-family residential use,the proceeds of the sale to be used for NO
making capital improvements at the Oak Brook Golf Club?
Vikage of Oak Brook PRE8{IRTEp
7200 Oak Brook Road FIRST-CLASS MA
Oak Brook, IL 50523 U:S.STTAGE;1
t1.�Q ' Oak Brook.IL
OHO xv PePmit No.t 9
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VILLAGE OF OAK BROOK
MINUTES OF THE CANVASSING BOARD
November 10, 1998
The local Canvassing Board,comprised of President Karen M.Bushy,Chairman;Clerk Linda K.Gonnelfa;and T'nutce Garry
J. Bartecki, met on November 10, 1998 at 7,20 p.m. in the Samuel E. Dean Board Room of the Viilagt Commons for the
purpose of canvassing the votes cast in the General Election on November 3, 1998. The local newspapers were notified by
mail on October 30, 1998,and said canvass was held in all respects as prescribed by law.
The Canvassing Board was in receipt of votes cast in the different precincts as tabulated by the DuPage County Board of
Election Commissioners and the single precinct as tabulated..by Cook County. No other means of verifying the authenticity of
votes cast is made available.
With the returns of said election having duly been canvassed,it was declared that 3,620 votes were cast in the sixteen (16)
precincts.of DuPage County,with 1,777 votes in favor and 1,669 votes against;and S votes were cast in Cook County,with 1
vote in favor and 4 votes against,and that the total votes cast were as follows: j
VOTES RECEIVED
QUESTION OF PUBLIC POLICY IN FAVOR AGAINST
SHALL THE VILLAGE OF OAK BROOK BE AUTHORIZED TO SELL NOT
MORE THAN THREE(3)ACRES OF VACANT REAL ESTATE FRONTING j
ON COOLIDGE STREET AND LINCOLN ROAD IN THE WESTCHESTER
PARK RESUBDIVISION NORTH OF OAK BROOK ROAD(315r STREET) 1,778 1,673
AND WEST OF YORK ROAD IN THE VILLAGE OF OAK BROOK FOR
SINGLE-FAMILY RESIDENTIAL USE,THE PROCEEDS OF THE SALE TO
BE USED FOR MAKING CAPITAL IMPROVEMENTS AT THE OAK.BROOK j
GOLF CLUB?
The Canvassing Board proclaimed that the Village of Oak Brook shall utilize the proceeds of the sale for making capital
improvements at the Oak Brook Golf Club.
The Canvassing Board adjourned at 7.29 p.m.
Respectfully submitted,
Linda K.Gonnella,Ch4C
Village Clerk
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November 10, 1998 i
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