R-1477 - 07/14/2015 - TAX - Resolutions Supporting Documents ITEM 7.13.8)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
July 14,2015
SUBJECT: St. Paschal Drive/351h Street TCM Project
IDOT Construction Engineering Services Agreement for Motor Fuel Tax Funds
Christopher B.Burke Engineering,Ltd.
FROM: Jim Bosma, P.E.,Project Engineer p
BUDGET SOURCE/BUDGET IMPACT: $1133,732.02 from Motor Fuel Tax Fund
RECOMMENDED MOTION: I move that the Village Board approve executing the
attached IDOT Construction Engineering Services
Agreement for Motor Fuel Tax Funds regarding the St.
Paschal Drive / 35th Street TCM Project and approve
Resolution R-1477.
Background/History:
The attached IDOT agreement provides for the construction engineering, using MFT funds, on
the St. Paschal Drive/35th Street TCM Project.
A month ago, Central Blacktop was the low bidder through an IDOT letting. They bid
$1,137,320.20 for the construction of the project. This agreement will provide Christopher B.
Burke Engineering, Ltd. with 100/o of this bid amount to perform the necessary construction
engineering (inspection) services which is $113,732.02. This amount is reasonable due to the
amount of labor necessary to satisfy IDOT regulations during this project which uses a TCM
grant and Motor Fuel Tax funds. Four executed originals of the attached agreement are
necessary.
Recommendation:
I recommend executing the attached IDOT Construction Engineering Services Agreement for
Motor Fuel Tax Funds.
Last saved by 1:12014 TCM Pathway&Street Pr*cts4St.Paschal Drive&35th Street(13-1107)\St-Paschal-33th-Street-TCM-IDOT-
construction-engineering-agrcctmnt-memo,docx
Last printed 7/8/2013 11:42 AM ��
RESOLUTION 2015-IDOT-MFT-CNSTRCT-R-1477
Municipality L Name
Illinois Department
Village of Oak Brook C Christopher'B Burke Engineering, Ltd.
of Tran ortafion o
A N Address
Township L
York S 9575 W Hiqqins Rd Ste 600
Preliminary/Construction I
County G Engineering Services T city
DuPage E Agreement A Rosemont
N For N
Section C Motor Fuel Tax Funds state
T IL
12-00045-00-WR Y
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THIS AGREEMENT is made and entered into this day of between the above Local
Agency (LA) and Consultant(ENGINEER)and covers certain professional engineering services in c onnection with the
improvement of the above PROJECT. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general'
supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT', will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS. j
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: I
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the
PROJECT
Contractor Company or Companies to which the construction contract was awarded
Section Description
Name St Paschal 13 51h Street Route 1471 Length 1.17 miles Structure No. NA
Termini St Stephens Green to flak Brook Road
Description
Project includes resurfacing and HMA shoulder widening along St. Paschal/35th Street from St. Stephens Green to Oak Brook ;
Road (31st Street). Non-participating portion of project includes resurfacing only of St. Paschal from approximately 550' east of
Covington Court to St. Stephens Green (Approximately 1,200 feet).Work will also include class D patching, curb and gutter,
aggregate shoulders, guard rail, pavement markings, and all necessary restoration.
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Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA,in connection with the
proposed improvement herein before described, and checked below:
a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans.
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation of j
detailed bridge plans.
c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such
investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may required to
furnish sufficient data for the design of the proposed improvement.
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Page 1 of 5 BLR 05512(Rev.01/10/12)
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e. ❑ Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or
Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements.
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f. ❑ Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
NOTE Four copies to be submitted to the Regional Engineer 1
g. ❑ Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the
LA with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
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h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easements and borrow pit and channel change agreements including prints of the corresponding plats and
staking as required.
i. ® Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract.
Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the Manual of Instructions for
Concrete Proportioning and Testing"issued by the Bureau of Materials and Physical Research, of the
DEPARTMENT and promptly submit reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures (including extracting test) in accordance with the
"Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and
Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said
Bureau.
(3) All compaction tests as required by the specifications and report promptly the same on forms prepared
by the Bureau of Materials and Physical Research.
(4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained
in the contract.
(5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and
Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the
DEPARTMENT in accordance with the policies of the said DEPARTMENT.
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k. ® Furnish or cause to be furnished
(1) A resident construction supervisor, inspectors, and other technical personnel to perform the following
work: (The number of such inspectors and other technical personnel required shall be subject to the
approval of the LA.)
a. Continuous observation of the work and the contractor's operations for compliance with the plans
and specifications as construction proceeds, but the ENGINEER does not guarantee the
performance of the contract by the contractor. I
b. Establishment and setting of lines and grades. j
c. Maintain a daily record of the contractor's activities throughout construction including sufficient
information to permit verification of the nature and cost of changes in plans and authorized extra
work.
d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking
and submitting of material samples.
e. Revision of contract drawings to reflect as built conditions.
f. Preparation and submission to the LA in the required form and number of copies,all partial and
final payment estimates, change orders, records and reports required by the LA and the
DEPARTMENT.
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NOTE: When Federal funds are used for construction and the ENGINEER or the ENG/NEER's assigned staff is
named as resident construction supervisor, the ENGINEER is required to be prequalified with the
STATE In Construction Inspection. The onsite resident construction supervisor and project inspectors
shall possess valid Documentation of Contract Quantities certification.
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BLR 05512(Rev.01/10112)
Printed 7/2/2015 Page 2 of 5
2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be
in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all
such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said
DEPARTMENT.
3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the
DEPARTMENT.
4. In the event plans, surveys or construction staking are found to be in error during the construction of the PROJECT and
revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will
perform such work without expense to the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the contractor.
5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER
pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without
restriction or limitations as to their use.
6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be
required after the award of the construction contract and during the construction of the improvement.
7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to
use in fulfilling the requirements of this AGREEMENT.
The LA Agrees,
1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1 i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
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a ® A sum of money equal to 10 percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ❑ A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as
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approved by the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
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Awarded Cost Percentage Fees
Under $50,000 (see note)
%
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%
%
oho
Note: Not necessarily a percentage, Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs 1b, 1c, 1d, 1e, 1f, 1h, 1j and 1k of THE ENGINEER AGREES at the hourly
rates stipulated below for personnel assigned to this PROJECT as payment in full to the ENGINEER for the actual time
spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social
security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at
his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under
paragraphs 1b, 1c, 1d, 1e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this
work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER" to be
verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The
classifications of the employees used in the work should be consistent with the employee classifications for the services
performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be
performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work
performed.
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BLR 05512(Rev.01110/12)
Printed 7/2/2015 Page 3 of 5
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Grade Classification
of Employee Hourly Rate
Principal Engineer 240
Resident Construction Supervisor 173
Chief of Party
Instrument Man
Rodmen 138
Inspectors
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The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed their
hands and seals and shall remain in effect until 12/31/2015 In event the services of the ENGINEER extend
beyond 12/31/2015 the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for
increases or decreases in the salary structure of the ENGINEER that are in effect at that time.
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3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as
practicable after the services have been performed, in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost-being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee (excluding any fees paragraphs 1j and 1k of the ENGINEER AGREES), based on the above fee
schedule and the awarded contract cost, less any previous payment. j
c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in
paragraphs 1j and 1 k.
d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement
by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously
paid.
By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time f
as the work progresses.
4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a and 1 g, and prior to the completion of such services the LA shall reimburse the
ENGINEER
for his actual costs plus 123.72 percent incurred up to the time he is notified in writing of such abandonment
"actual cost' being defined as material costs plus actual payrolls, insurance, social security and retirement deductions.
Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
5. That should the LA require changes in any of the detailed plans, specifications or estimates (except for those required j
pursuant to paragraph 4 of THE ENGINEER AGREES)after they have been approved by the DEPARTMENT, the LA
will pay the ENGINEER for such changes on the basis of actual cost plus 223.7 percent to cover profit, overhead
and readiness to serve-"actual cost' being defined as in paragraph 4 above. It is understood that"changes"as used in
this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of
plans. i
6. That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the
ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit-"actual cost" being
defined as in paragraph 4 above.
776 with this AGREEMENT when federal funds are used for construction.
7. To submit approved forms BC 775 and BC
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed nt d2by thRev.01/10/12)
Printed 7/212015 Page 4 of 5
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ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications,
partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with
the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services
completed and any services partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this
contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability.
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IN WITNESS WHEREOF,the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized offices.
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Executed by the LA:
Village of Oak Brook of the
(M u nicipal itylrownship/County)
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ATTEST: State of Illinois, acting by and through its
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Village President, Gopal G. Lalmalani j
By
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Charlotte K. Pruss Village Clerk By
(Seal) Title: Village President
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Executed by the ENGINEER:
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ATTEST:
By
Title: Title:
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Approved
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Date
Department of Transportation
Regional Engineer
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Printed 7/2/2015 Page 5 of 5 BLR 05512(Rev.01/10/12)
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Illinois Department of Transportation
Division of Highways/ Region 1 I District 1
201 West Center Court I Schaumburg,Illinois 60196-1096
LOCAL ROADS AND STREETS
Motor Fuel Tax— Engineering Agreement
Village of Oak Brook
Section No.: 12-00045-00-WR
DuPage County
Ms. Charlotte K. Pruss
Village Clerk
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523-2255
Dear Ms. Pruss:
The Engineering Services Agreement dated July 14, 2015 between the Village
and Christopher B. Burke Engineering, Ltd., Consulting Engineers, in
connection with the Motor Fuel Tax (MFT) Construction Improvement
designated as the above-referenced section was approved as of August 21,
2015.
Enclosed is one copy for your records. If you have any questions or need
additional information, please contact Marilin D. Solomon, Field Engineer, at
(847) 705-4407 or via email at Marilin.Solomon @iilinois.gov.
Very truly yours,
John Fortmann, P.E.
Deputy Director of Highways,
Region One Engineer
t O
By:
Christopher J. Holt, P.E.
Bureau Chief of Local Roads and Streets
Enclosure
cc: Orion Galey, P.E., Christopher B. Burke Engineering, Ltd. w/encl.