S-945 - 06/29/1999 - IDOT - Ordinances Supporting Documents rW i Jurisdictional Trans
Local Agency Type of Sys ms Transfer
Municipality: Oak Brook Type 1 Type 2
Township/Road District: From: State Highway System From: Local Highway System
County: DuPage To: Local highway System To: State Nhw!y System
Indicate Type of Systems Transfer:T pe 2
This reement is made and entered into between the above local agency, hereinafter referred to as'LA',and the State of
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Illinois, acbng by and through its Department of Transportation, hereinafter referred to as"State",to transfer the jurisdiction
the designated location in the manner indicates;above under Type of Systems Transfer.
Locaitlon Description
Name 22139 Street Route FAU 1453 Length 2.042 KM ( 1.27 m'
Termini _East edge of pavement of Illinois Route 83 to west edge of pavement of Clearwater Drive
This transfer 0 does p does not include Structure No. 022-0084(22nd Street over Salt Creek)
WHEREAS,the authority to enter into this contract is granted the STATE by Section 4409 of the Illinois Highway Code and
the aeuthority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Cod
Include for Municipalities Only
WHEREAS,the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. i
and a copy of the ordinance as Addendum No.2,and
Include for Counties Only
WHEREAS,the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy of
the resolution as Addendum No. 2, and
Include for Township/Road Districts Only
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. f,and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective 21 calendar days after the execution of this
agreement.
Supplements
Additional information and/or stipulations, if any,are hereby attached and identified below as being a part of this agreenaernt
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Supplement A. B&G
(Insert supplement numbers of letters and page numbers,if applicable.)
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APPROVED APPROVED STATE OF ILLINOIS II
DEPARTMENT OF TRANSPORTATION
Nam: Karen M. Bushy _ By
Director of 1116w, ...�.
fiitle. Vide President - Date
Colnty board/MrayorNillage PresidenVotc.
Signature ,
BLR 1801 (Rev. 5 7j a Agenlwp2G224c .dace I'
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777771 ,771 717777
Aft/$-
Oak Brook/22nd Street
1auPage County
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IT MUMAI,LY A.SQUED:
1. Supplement 13,paragraph seven is revised to read as follows:
The Corporation agrc+-s that it will not terminate this agreement once it is executed.
However, the Department may at its discretion release the Corporation from the
agreement after 90 days written notice of intent from the Department.
2. STATE will maintain the traffic signals along 22nd Street within the limits of the
jurisdiction transfer. Maintenance and energy costs associated with these traffic
signals will be divided per current STATE policy. The Tillage of Oak Brook will i.
either gain the approval of the private sector for its financial responsibilities or will be
responsible for the private sector's portion of the costs.
The breakdown of these costs is as follows:
LOCATION MA1N*1FNANCE_ ENERGY COSTS �
COSTS.
Oak Brook Shopping Center Nest 1000/0 Local 100%Local
Oak Brook Shopping Center East 100%Local 100%Local
Spring Road 50%State 100%Local
50%Local
McDonalds Drive 50%State 100%Local
501%Local _
Jorie Boulevard/Enterprise 50%State 100%Local
50%Local
The Department of Transportation retains the right to control the sequence and timing of
the traffic signals.
3. It is further agreed that the signals shall be maintained to at least a Level of
Maintenance I1 as specified in the attached Exhibit"A"made a part hereof.
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4. The parties hereto agree that the traffic signal maintenance and energy provisions of
this Agreement shall remain in effect for a period of twenty(20)years from the date
of its execution or so long as the traffic signals covered by the terms of this
Agreement or any Amendment hereto remain in place either in their current or some
modified configuration, whichever is the shorter period of time. Such an effective �I
term shall apply unless otherwise agreed in writing by the parties hereto.
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Q*Brook/22nd Street
Dupap County
5. Maintenance shall be performed by the Department of Transportation through its
Electrical Maintenance Contractor and the VILLAGE shall be Wiled on a quarterly
basis by the Department of Transportation for the total reimbursement of scheduled
and non-scheduled maintenance expenses. Upon receipt of an invoice for traffic
signal maintenance,the VILLAGE shall make payable a certified check in the total of
the invoice to the Treasurer,State of Illinois and submit to the Department of
Transportation,201 West Center Court,Schaumburg,Illinois,60196.
0gen\wp21#I 3spt I Aoc
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TRA FIC SIGNAL MAINTENANCE PROVISIONS
LEVEL II
The maintaining agency agrees to:
1. Patrol the traffic control signal system a minimum of once every two (2)
weeks and replace burned out lamps or damaged sockets as may be required.
The reflector and lens should be cleaned each time a lamp is replaced.
2. Keep signal posts, controller pedestals, and foundations in alignment at
all times.
3. Keep signal posts and controller pedestals tight on foundation.
4. Keep signal heads and controller cabinets tight on their pedestals and
properly adjusted..
S. Keep detector equipment in proper wnrking order at all times.
6. Check the controllers, relays, and detectors at least once every month to
ascertain that they are functioning properly and make all necessary repairs
and replacements,
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7 Furnish and install temporary controller whenever necessary.
8. Keep interior of controller cabinets in a neat condition at all times.
9. Remove to clean and overhaul the controllers, relays, special auxiliary
control equipment, and time clock once a year or more often if necessary.
A record tag shall be attached to each controller on which the date of over_.. i
haul or other service work shall be indicated.
10. Replace burned out fuses. I
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11. Clean reflectors, lenses, and lamps once every six (6) months. !�
12. Repaint all signal components exposed to weather at least once every two 1
(2) years.
13. Group relamp traffic signal heads at the expiration of the average rated
lamp life.
14. Repair or replace any and all equipment damaged by any cause whatsoever.
15, Be responsible to make recovery for damage to any part of the installation
or systems from the party causing the damage.
16. Place a stop sign on each approach to the intersection as a temporary means
of regulating traffic whenever repairs at a signalized intersection require
that the controller be disconnected.
1.7. Respond to emergency calls from authorized parties twenty-four (24)
hours a day, including Saturdays, Sundays, and holidays. Controller
failure, lights out, knockdowns, or two (2) red lights out at an
intersection are considered emergencies.
18. Provide the DEPARTMENT the nerve, address, and telephone number of at
least two persons who will be available for emergency repair of the
traffic signals and keep the DEPARTMENT informed of any changes of same.
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7177 "11
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U11 of gr+aeinelnt for Ma kftname
��� ta� f Municipal at>fts
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TMS AGREEMENT,made and entered by and between the S 1 1e4 lg... : h Department of Transportation,twraMaftsr
referred to as the"Department"and the Village of Oak Brook a municipal o poration organiz a existing under and by virtue of the lama of the
State of iilanols,hereinafter referred to as the"Corporation.'
WITNESSETH,that iw and in consideration of the covenants hereinafter nvwdloned,the Corporation agrees to operate and maintain In a manner
satisfactory to the Department,portions of certain streets being used as extensions or parts of State highways lying within the boundares of the
Corporation beginning July 1,1999.
This agreement may be extended by the Department in 7-month increments until June 30,2005 unless terminated. Such extension shad be
accomplished by a letter from the Department to the Corporation.
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The Corporation agrees to operate and maintain the streets covered by this agreement in the best interests of the people of the State of t.'8nols. The
portions of streets to be maintained are desc&,ed on the Computation Sheet attached hereto and made a part hereof.
T1w obagatlons of the Department under this agreement are subject to temmirmation and cancellation in any year for which the General Assembly of the
State of Iltlinols fails to make an adequate appropriation or reappropriation to pay such obligations.
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The Department reserves the right to amend this agreement at the time of extension by the addition or deduction of lane miles of streets to be
maWw'ned. Such addendum must be approved and signed by both parties.
The Corporation agrees that it will not terminate this agreement nor refuse to enter into subsequent agreements without giving the Department written
notice at feast 90 days prior to such termination, if the Corporation gives the Department written notice of intent to enter into no future agreement,the
current agreement wW remain in force for 90 days from the receipt of such notice. The Department may,at its discretion,release the corporation from
the agreement beftrr 'he expiration of the 90 days required by the above stiptilation.
It is further understoa..,and agreed that the Department,at its discretion,has the right to terminate thr agreement by giving written notice to the
Corporation at least 90 days prior to such termmination.
To operate and maintain includes but is not insulted to ail routine surface and pothole repairs,temporary full-depth patches,expansion bump removal
on bituminous surfaces,crack and joint sealing,cleaning and litter pickup,snow and Ice control and ail other routine operational services, Median
maintenance,when applicable,shall consist of sweeping,litter pickup,mowing and routine surface repairs.
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The Corporation agrees to permit no cuts or openings in the curbs or pavements of the streets covered by this agreement with"the written approval
of the Department. Pavement cuts,curb openings,utility frames and municipal frames and grates or covers disturbed by settlenment,constriction or
repair under permit are to he restored,repaired,adjusted and maintained by the utility owner or permit holder to the satisfaction of the Department at no
expense to the State.
The Corporation agrees that,except in extreme emergencies,it will not undertake or authorize repairs not covered by this agreement,at the expense
of the State,without sec+iring the approval of the Department.
In consideration of the satisfactory maintenance and operation of streets covered by this agreement.:he Department will pay the Corporation
39,156.00,nine thousand,one hundred and eighty-six dollars,forthe first seven month period covered by the agreement,payable as described below.
The rate of compensation will be adjusted annually at the time of renewal to reflect changes in miles maintained and costs. The cost adjustment factor
used to determine the rates of compensation will be the percent change of the Construction Cost Index published in the Engineering Ness Record for
the preceding calendar year.
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On or about March 31,June 30,September 30 and December 31 of each year,subject to an inspection by the Department,the Department wilt
authorize the Corporation to invoice the Department in an amount equal to approximately one-fourth of the total annual allowance stated above,
CORPORATION CERTIFICATIONS
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RETENTION OF RECORDS
The Corporation shall maintain,for a minimum of 5 years after the completion of the agreement,adequate books,records and supporting
documents to verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the agreement;the agreement and ail
books,records and supporting documents related to the agreement shall be available for review and audit by the Auditor General;and the
Corporation agrees!o cooperate fully with any audit conducted by the Auditor General and to provide full access to ail relevant materials. Failure to �.
maintain the required books,records and supporting documents shall establM a presumption in favor of the State for the recovery of any funds paid
by the State under the agreement for which adequate books,records and sWorting documentation are not available to support their purported
disbursement
iNTERNATIONAL BOYCOTT
The undersigned certifies that neither it nor any substantially owned afflholed company Is fisMaipating or shall participate In an International boycott in i
violation of the pravisiwms of the U.S.Extort Administration Act of 19719 or the regulations of the U.S.Department of C promulgated under It,sr
Act,
OPER 416(Rev.2197)
MOMMIMMIMMILACE
The CorPaM*m Owttffea that It will not engags In tfut uniawfut iw ,dispsnaat I01%P**@*W*M es wM 61 a
0011b 00ad*ubalanco In the pwformneo of t s sgreserer,f.
P the Corporation employs 25 or more people and the agreement Is for$5.OW or nmm,the fallowing requirements apply:
The Corporation certifies and agrees that It wilt provide a drug free workplace by:
(a) Pubfthing a statement:
(1) Notifying employees that the uniawitui manufacture,ditbtxdiarr, inckaft
cannabis,is prohibited In the Co ,Possession or use of a oontrotkd substance*
P rporation's workplace,
(2) Specifying the actions that will be taken against em la
P >69S for VWWoft of such prohibition. �
(3) Notifying the employes that,as a condition of employment p ymerot for this ,the employee wiu:
(A) abide by the terms of the statement:and
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(B) notify the employer of any criminal drug statute conviction for s Violation occurring in the workplace no latr•r than fhre(5)days
after such conviction.
(b) Establishing a drug free awareness program to inform employees 1
(1) the dangers ofd abuse in the i
nog workplace;
(2) the Corporations policy of maintaining a drug free workplace.
(3) any available drug counseling,rehabilitation and employee programs,and f
(4) , the penalties that may be imposed upon an employee for drug vas.
(c) Providing rr copy of the statement required by subparagraph(a)to each effqAoyoe engaged in the performance of the agraamerk and to
Post the statement in a prominent place in the workplace, I
(d) Notifying the Corporation within ten(10)days after receiving notice under pert(B)of paragraph(3)of subsection(a)above from an
en1Ployee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction,or requiring the satisfactory participation in a dnrg abuse assistance or rehabilitation program by,any enp;oyee who is
so convicted,as required by section S of the Drug Free Workplace Act,
(f) Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and Indicating that
a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
AVTHORIF.ED SIGNATURES
IN WITNESS WHERE OF the parties hereto have caused this agreement to be executed by their duly authorized officials.
City(or Village)of State of Illinois
Department of Transportation
VILLAGE OF OAK BROOK
By _ By
MapKor Pre dent �,. �' rector a Migtowaya "`
•O " , /Village/ own Clork Date
v
`a j1 -
(Munldpal Seal)
St
STATE OF ILLINOIS Vi
DEPARTMENT OF TL NSPORTAMON
COMPUTA71ON SHWr-AA.MCIPAL hW TIrNANCE
For the Period beginning July I,1 M,arming October 31,1999 and
&gj i 2000 thou&June$0 2000
IN`TERSLCnMSTREEM PORTIONS UNDERAGRE%9VT
L:ti£ TOTAL BUILT NO. LENGTH LANE ADT/ RATFJ ADJ.
o. R`..°t"'s'£ S'EMON 3 WT T NAME FROM TO WIDTH BY VVIL,TH LAM LOCATION IN Mr M M LANE SOURCE LN.ML FALT�t
1 FA:131 (55&56)R-1 22nd Street ILL 83 137°E10 ILL 83 2@W S 2 @36 6 Adj..to Med. 137 0.13 5333 C-`93 507 3.52
2 FAU 5528-3 22nd Street 13T E/a ILL 83 McDonalds Drive 2@36` V 2 @36 6 Adj.to Med. 3151 3.58 5333 C=93 607 3.52
9877
3 FAU 552 R-3 22nd Street McDonaid's Drive 230'W/o CL of I-88 2 @24' V 2@ZV 4 Adj.to Med. 430 0.33 8000 0-'93 660 3.52
9877
4 FA 131 552 R-2 22nd Street 290"idllfo CL of 1-88 290'to CL of 1-88 2 @24' S 2024' 4 Adj.to Med. 580 0.44 8000 C-'93 560 3:52
5 FAU 1975-145N 22nd Street 230`Elo CL of 1-88 Clearwater 2 @36' V 2 @36` 6 Ad,; to Med. 2400 2.73 5333 C-!93 607 3.52
1453
6 ME MAN 22nd Street ILL 83 13T Efo ILL 83 S 6' 137 0.03 CURB MEDIAN. 330 3.52
7 MEDIAN 22nd Street 13T Elo JLL 83 McDonald's Drive V - 21, 3151 0.59 CURB MEDIAN 330 2.52
8 MEDIAN 22nd Street McDonalds Drive 297 W/o CL of 1-88 V 16 430 0.08 CURB MEDIAN 330 3.52
MEDIAN -22nd Street 290'W/o CL of 1-88 290'E/o CL of 1-88 S 4' 580 0.11 CURB MEDIAN 330 3.52
10 MED 22nd Street 290'Elo CL of 1-88 Clearwater V 4'-18' 2400 0.46 CURB MEDIAN 330 3.52
SUB TOTALS 8.50 Lane Miles SUB TOTA
SUPPLEMENT C
Shat 1.0(2
Dish°iat No.1
v-dbae of oak Brvk
STATE OF I11MIS
DEPARTMENT OFTRANSPORTAMON
COMPUTATION SHEET-MUNICIPAL:MAINTENANCE
For the Period bcSinni July 1,1999,rndin8 October 31,1999 and
A 1 2000 that 30.2000 PORTIO IN.ALLOWANCE
Lh"IERSFCIINC STREETS NS tJh'DER AG 'R..E' MENT
TOTAL BUILT LANE NO. LENGTH AD T/ RATE/ ADJ. R(XM SUB-
LINE FROM TO WID11L BY W19T.14 LhNES LOCATION IN FEET MILES LANE SOURCE IN ML FALROR MTAIS TOTALS
NO. ROUTE SECIYON SSRF3;1'NAM£
1 FA 131 (56&56)R-1 22nd Street ILL 83 13T E/o ILL 83 2 @36' 5 2 @36 6 Adj.to Med. 137 0.15 5333 0-'93 607 3.52 320.50
2 FAU 552R-3 22nd Street 13-P E/o ILL 83 McDonalds Drive 2 @36' V 2@36 6 Adj.to Med. 3151 3.58 5333 C-'93 607 3.32 7649.17
9877
McDonald's Drive 290'W/o CL of 1-88 2 @24' V 2@24' 4 Adj.to Med. 430 0.33 8000 CG 93 660 3.52 766.66
3 FAU 552 R-3 22nd Street
9877
4 FA 131 552 R-2 22nd Street 290'W/o CL of 1-88 290'Elo CL of 1-88 2 @24' S 2 @24' 4 Adj.to Med. 380 0.44 8000 C-93 fi60 352 tff1221
5 FAU 19?5-145N 22nd Street 290'Elo CL of 1-88 Clearwater 2@36' V 2@36' 6 Ad}to Med. 2400 2.73 5333 C-93 607 3.52 5833.03
1453
13T E/o ILL 83 S 6' 137 0.03 CURB MEDIAN 330 3.52 34.85
fi MEDIAL 22nd Street ILL 83
7 MEDIAN 22nd Street 137 Elo ILL 83 McDonald's Drive V 21'
3151 0.59 CURB MEDIAN 330 3.52 685.34
g MEDIAN 22nd Street t~9cDanald's Drive 290'W/o CL of 1-88 V 16'
430 0.08 CURB MEDIAN 330 3.52 92.93
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9 MEDIAN 22nd Street 290'W/o CL of 1-88 290'Elo CL of 1-88
4! 5580 0.11 CURB MEDIAN 330 3.52 127.78
V 4'-18' 2400 0.46 CURB MEDIAN 330 3.52 534.34
10 MEDIAN' 22nd Street 290'E/o CL of 1-88 Clearwater
SUB TOTALS 8.50 Lane Miles SUB TOTAL $17,066.79
w/6' A""-' Sheet 2 o 2
District No.i
STATE OF HI3NOIS Village of Oak Brook '
DEPARTMENT OF TPANSFORTATION
COMPUTATION sHEEr-hiumcim hwNTF.NANCE
For the Period beginning July 1,1999,en hng October 31,1999 and
April 1.2000 though Tune 30.2000
1111-7-VL I'M SrREFIS PORTIONS UNDER AGREEMENT __MARE.ALLOWANCE _
LWE TO'T'AL BUB.T NO. =GTH LANE ADT/ RATE/ ADJ. ROUTE SUB-
NO. _RC-UTE SEMON STR£c^rNAME FROM TO WTDTH BY W YM LANES LOCATION INnMT MM LANE SOURCE IN W FACIrOR 1C DAIS TOTASS
11 FA 131 552 R-2 22nd Street Clearwater 35V W/o York Rd. 2@36' S 2 @36' S Adj.to Med. 778 0.88 4441 C-'93 '. 572 3.52 1771.83
12 FA 131 652R 22nd Street 358'W/o of York Rd. 219'Wlo Abut.1-88 2 @36' S 2 @36' 6 Adj.to Med. 2214 2.51 4441 C-93 572 3.52 5053.73
13 TOLL T-6-C 22nd Street 219'Arlo Abut.1-88 W.AbuL of 1-294 2@24' T 2 @24" 4 Adj.to Med. 878 0.67 6662 C-93 6633 3.52 1492.87
14 TOLL T-6--23 22nd Street @ 1-88 2 @24' T 2@24' 4 Adj.to Wed. (244') TOTALS IN ABOVE LINE ITEM
15 MEDIAN 22nd Street Ctearwater 35V W/o of York Rd S 4' 778 0.15 CURB MEDIAN 330 3.52 17424
16 MEDIAN 22nd Street 358'W/o York Rd. 219'W/o Abut 1-88 S 4' 2214 0.42 CURB MEDIAN 330 3.52 487.87
17 MEDIAN 22nd Street 21 9'W/o Abut 1-88 W.Abut 1-294 T 4' 878 0.17 CURS MEDIAN 330 3.52 197.47
SUB TOTAL 4.80 Lane Miles SUB TOTAL AMOUNT $9,178.01
GRAND TOTAL 13.30 Lane Mltes ALL PAGES TOTAL $26,245.00
7 MONTH 35%AGREEMENT TOTAL $9,186.00
1
�Q(up N1,
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523.2255
PHONE: 630 990-3000
PAX: 630 990-0876
.Tune 3, 1999 W E B S I T E: w%m%oak-brook-org
MEMO TO: President and BoW of Trustees
FROM: Dale L.Durfey,Jr.,P.E.,Village Engineer
SUBJECT: 22nd StreetJYdrk Road .iurisdicticxaal Transfer j
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RECOMMENDATION: That the President and Village Board approve:
1. The`Local Agency State Agreement for Jurisdictional Transfer"for York
Road,
2: The"Local Agency State.Agreement for Jurisdictional Transfer"for 22nd
Street,
3. The attached two Village Ordinances regarding same.
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I On June 24, 1998,Village Manager Veitch executed the attached Utter of Intent regarding the following:
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1. Transferring from IDOT to the Village that section of York Road from the south abutment of the first
bridge over the Tollway north of 22nd Street to the northern Village limits.
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2. Transferring from the Village to IDOT that part of 22nd Street from Route 83 to Clearwater Drive.
3. Various other appurtenant provisions.
Please also refer to Steve's memo to you regarding the long history of this subject.
Since that time, staff has been negotiating with IDOT to generate the necessary agreements in order to
consummate the ,jurisdictional transfers and the attached documents are the culmination of those
negotiations. These documents are:
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York Road Transfer
I. "Local Agency State Agreement for Jurisdictional Transfer"which covers item I above. Its attached f
map further delineates this area.
2. Village Ordinance providing for the addition of York Road to the municipal street system effective 21
calendar days after execution of the Agreement by the State but not before the State accepts the
22nd/York improvements.
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22nd Street Transfer
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1. "Local Agency State Agreement for Jurisdictional Transfer" which covers item 2. Its attached map
farther delineates this area. 'I k
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2. Village Ordinance providing for the deletion of 22nd Street from the municipal street system effective
21 calendar days after execution of the Agreement by the State but not before the State accepts the
22nd/York improvements,and that the Village will maintain 22nd Street from April r to October 31 of
each year.
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3. Supplement A which rests additional conditions concerning the 22nd Street transfer including traffic
signal cost responsibilities.
4. Supplement 8 (Municipal Maintenance Wit) which also lists additional conditions including I.
that MOT T will pay the Village$4,186 for maintaining 22nd Street.
5. Supplement C which details the annual maintenance costs which IDOT pays to the Village for the seven I 1
months that the Village maintains 22nd Street.
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R lly su mitted, j
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Dale L.Durfey,Jr.,P.E.,
Village Engineer
DLD/etk
22yk juris transfer 3 pbt
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Division of Highways/District 1
U41
201'West Center Court/Schaumburg.Illinois 60196-1096
May 11, 1998 I J
Ms.Karen M.Bushy :�a}` 0 im
President
Village of Oak Brook
1200 Oak Brook Road
Oak Brook,IL 60521-2255
Dear Ms.Bushy:
This Ir±tter will serve as a better of Intent between the Village of Oak Brook and
the tl
Imoa`
s f� m ent
of T r
anspottation for the maintenance and jurisdictional
ctional i
transfer of 22 Street and York Road.
iThe elements of this proposal are as follows:
• The Illinois Department of Transportation will assume maintenance and
jurisdiction of 22nd Sheet between Illinois Route 83 and Clearwater Drive.
• The Village of Oak Brook will assume maintenance and jurisdiction of York
Road from the northern Village limits, approximately 162 feet north of
I•Iarg r Road,to the south abutment of the first bridge over the Tollway north
of 22 Street, including current IDOT responsibilities for the two structures
carrying York Road over the Tollways. Those responsibilities are the j
maintenance and jurisdiction of the bridge decks. The portion of York Road
from the south abutment of that structure to 2,278 feet south of the centerline
of VQ Street will be transfened to the Village upon completion of the York
Road at 22nd Street intersection improvement.
• The Village of Oak Brook would be responsible for routine maintenance of
22nd Street east of Illinois Route 83 within the Village limits,under the terms
of a Municipal Maintenance Agreement, for the months of April through
October. The compensation to the Village would be 35% of the normal s
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compensation called for in a twelve (12) month agreement. Attached is a
sample of such an agreement. �I
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• IDOT will be responsible for routine maintenance of 22"d Street east of
Illinois Route 83 within the Village limits for the months of November
through March.
Ms.Karen M.Bushy
May 11, 1998
Page Two
• IDOT will maintain the traffic signals along 22°d Street within the limits of
the jurisdictional transfer. Maintenance and energy costs associated with
these traffic signals will be divided per current IDOT policy. The Village of
Oak Brook will either gain the approval of the private sector for its financial
responsibilities or will be responsible for the private sector's portion of the
costs.
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The breakdown of these costs is as follows:
LOCATION MAINTENANCE ENERGY
COST'S COSTS
Oak Brook Shopping Center Wrest 1000/6 Local 100%Local
Oak Brook Shopping Center East 100%Local 100%Local
Spring Road 5001*State 1000/0 Local
50010 Local
McDonalds Drive 5001*State 100%Local
50%Local
,orie Boulevard/Enterprise 500's State 100%Local
50•,/o Local
• By assuming maintenance and jurisdiction of 22nd Street between Illinois
Route 83 and Clear rter Drive, IDOT becomes partially responsible for
future capacity improvements including the widening/reconstruction of
22nd Street @ 1-88 structure, which has been estimated by Bollinger Lach
and Associates to cost $12 million. The Village of Oak Brook agrees to
Participate to the extent of 1/3 of the future constriction costs associated
with the improvement of this structure to provide additional capacity on 22"d
Street. The Village may transfer its 1/3 share to another agency upon
agreement with that agency and notification to our Department.
Please review this proposal, sign on the appropriate line below and return this
original to our office. Upon receipt of your concurrence, we will begin
preparation of the required agreement to effect these transfers.
'I
. M.Bushy
;CIS=RT-
T 1,70
May 11, 1 !3
Page Thm
If you have any questions or need additional information,plea contact me: or
Mr.Roger Valente,Arch Programmer,at(847)705407$.
Very truly yours,
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P.KmM
13i'Strict iFnginex�r
Concur
Do Not
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Title
Dawl
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VILLAGE OF OAK BROOD.
I2CIO OAK BROOK ROAD
OAK. BROOK, ILLINOIS 60523.2.255
PHONE: 630 990-3000
EA A: 630 990-•0 8 76
R � U WEBS€T E: www.oak-brook.org
DATE: June 3, 1999
TO: Village President and Board of Trustees
FROM: Stephen B. Veitch,Village Manage*
_ i �
SUBJECT: 22nd Streett ork Road Jurisdictional Transfer I
Some members of the Board will recall that a little over four years ago, the Village proposed a !
jurisdictional "swap„ to IDOT under which IDOT would re-assume jurisdiction and maintenance
responsibility for 22nd Street between Route 83 and Clearwater Drive (and retain jurisdiction over j
22' Street from Clearwater east to 1-294) in exchange for the Village's agreement to assume same 1
for York Road from the north end of the 22nd/York intersection project(the Village having already
agreed to accept York Road within the project limits) to the north corporate limits just north of j
Harger Road.
Last June, the Village executed a letter of intent with IDOT, which led to preparation of formal
agreements to accomplish the transfer. Earlier this year, we agreed to try to time the transfer to
occur concurrent with completion of the intersection project and the transfer of York Road within
the project. Since it has been some time since we have reported to the Board on this subject, and
since several present Trustees were not serving when this initiative got its start, a review of the
background is in order.
Our principal motivation when we proposed the exchange early in 1995 was to avoid the costs of
adding staff and equipment in the Public Works Department which would result from assuming
maintenance responsibility (particularly snow removal) for a significant arterial intersection (22''
and York) and its extended approaches,on top of the long stretch of 22nd Street already maintained
by the Village. These costs were estimated in 1.994 at over$80,000 annually. We also believed that
through this jurisdictional transfer, snow removal service in the northeast area of the Village would
be enhanced, at no additional cost, through more efficient routing of equipment.
Village President and Board of Trustees
June 3, 1999
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Page 2
IDOT was receptive to our proposal since the only segment of the 22"d Street-Butterfield Road
corridor not under State jurisdiction is the Route 83 to Clearwater Drive segment in Oak Brook.
However, as we progressed through the McDonald's agreements later in 1995 (which.also
committed IDCT to negotiate with the Village toward this jurisdictional transfer) and into the draft
letter of agreement stage in the summer of 2995,two critical issues emerged They were: (1) IDOT
insisted on having the Village perform at least some of the routine maintenance of 22nd Street even
after the transfer, pursuant to an IDOT standard Municipal Maintenance Agreement; and (2) IDOT
insisted that the Village remain committed to participate to the extent of 1/3 of the cost of future
improvements at the 22nd Street/I-88 structure(estimated total cost at least$12 Million).
Recognizing that it would be taking on more than it would give up, and in order to adhere to State-
wide IDOT policy, IDOT was firm in its resolve to delegate some routine maintenance to the
Village. The standard agreement, used Statewide and negotiated years ago with the Illinois
Municipal League, provides limited compensation to the municipality for the services it renders.
After further discussion, we reach,-d agreement on the modified approach reflected in the last two
bullet points at the bottom of pag 1 of the letter of intent and in the 22n° Street agreement. This
arrangement satisfies IDOT's objective of putting a maintenance agreement in place but also meets
our primary objective of divesting responsibility for snow and ice removal on 22nd Street. We had
always assumed that we would continue to perform right-of-way maintenance and some sweeping
along 22nd Street because of its importance to the appearance of the Village, so we do not see this
outcome as a significant concession on our part.
Initially, we sought to link the 22nd Street/I-88 improvement cost sharing issue to acceptance of the
Harger Road bridge over Salt Creek from the Toll Highway Authority. The Village had recently
declined to accept ownership of the bridge. Informal conversations then indicated that the Authority
was so desirous of divesting such "off system" facilities that it might entertain the idea %if
participating in future improvements at the 22nd Street/I-88 structure in exchange for an agreement i
with the Village on the Harger bridge. We made that proposal to the Authority's chief engineer,but
were not entirely successful. The best indication we were able to obtain was an oral representation
that the Authority would probably participate in the improvement when the time came. We kept the
door open by negotiating into the letter of intent with IDO'r the right to transfer the local share to
another entity.
Since the letter of intent was executed last June 24, the Toll Authority has made it very clear that it
will not issue a permit to the Village for a bike path on the Harger Road bridge pursuant to a general
policy concerning such permits on the tollway "system". The Authority's real desire, of course, is
for the bridge to cease to be a part of the system, in which case the owner of the bridge (i.c., the
Village) can permit what it wants. Based on a similar"we'll do our job, you do yours"philosophy,
we have continued to argue that Toll Authority participation in the 22"' Street/I-88 improvement
was appropriate.
Village President and Board of Trustees
June 3, 1"9
Page 3
Pursuant to the same philosophy, we have continued to argue to MOT that the 22' Streetll-88
structure is not a local facility and is properly a responsibility of the State (with or without
participation from the Toll Authority). Perhaps as a result of those efforts, the transfer agreement
for 22'Street does not include a provision regarding cost sharing for that project.
Finally, Governor Ryan this Spring proposed, and the General Assembly approved, a massive State
spending program focussed in part on transportation infrastructure. The Village has strenuously
encouraged 'inclusion of the 22ad Street Strategic Regional Arterial project in the program and
definition of that project to include the 22'Streetdl-88 structure. It is not yet entirely clear how that j
project is treated in the Illinois FIRST program, but we believe it is in the best interests of the
Village to complete the jurisdictional transfer agreements as soon as possible and concurrent with
the final acceptance of the 22"/York intersection project(expected around the end of this month) in
order to reinstate 22'Street as part of the State system.
It is important to remember that even if the State (either on its own or together with the Tollway
Authority) sloes not ultimately step up to the viaduct improvement in its entirety, this transfer is an
extremely advantageous move for the Village. Our major street maintenance responsibilities are
reduced very substantially by the exchange especially in terns of snow and ice removal. The
Village's future obligations for the costs of major improvements are reduced by many millions of
dollars.
Accordingly, I recommend that the Village proceed at this time with the jurisdictional transfer
agreements. In the near future,we will recommend acceptance of the Harger Road bridge from the
Toll Highway Authority in order to move the safety pathway project forward.
Please let me know if you have any questions concerning this matter.
Isv
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The Illinois General Assembly has mandated that the Village adopt
an Act with ambiguities and inconsistencies,which make compliance
with the Act difficult. Hopefully,municipalities across the State will
reintroduce their efforts to have the General Assembly clarify the Act,
so that Illinois municipalities will have clear and unequivocal ethical
procedures and rules that will control their conduct. j
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Motion by Trustee Caleel, seconded by Trustee Craig, to appoint the
Village ClCrk to serve as the ethics officer of the Village. VOICE
VOTE: Motion carried.
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Motion by Trustee Caleel, seconded by Trustee Craig, to pass
Ordinance 1999-GBA-G-635, "An Ordinance Prohibiting The
Solicitation And Acceptance Of Gifts And Adopting The State Gifu
Ban Act (5 ILCS 425/1 ET.SEQ.; P.A. 90-737)", as presented and
waive the full reading thereof. ROLL CALL VOT :
Ayes: . 6 - Trustees Butler,Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
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3) ORDINANCE 1299-ST-JT-S-944 AN ORDINANCE AP-PING ORD.1999-ST-3T-
A CERTAIN PORTION OF YORK ROAD TO THE S-944 ADDING A
MUNICIPAL STREET SYSTEM OF THE VILLAGE OF OAK CERTAIN PORTION
BROOK.ILLINOIS: YORK ROAD TO THE
MUNICIPAL STREET
SYSTEM
4} RD ANCE 1 99-ST- -S- 45 AN ORDINAN E ORD.1999-ST-JT-
DELETING APORTION OF 22ND STREET FROM THE S-94S DELETING
MUNICIPAL STREET SYSTEM OF THE VILLAGE OF OAK PORTION OF 22ND
BROOK.ILLINOIS: STREET FROM TILE
MUNICIPAL STREET'
On June 24, 1998,Village Manager Veitch executed a Letter of Intent SYSTEM
regarding the following:
1) Transferring from the Illinois Department of Transportation
(IDOT) to the `tillage that section of York Road from the south
abutment of the first bridge over the Tollway north of 22nd Street
to the northern Village limits.
2) Transferring from the Village to IDOT that part of 22nd Street
from Route 83 to Clearwater Drive.
3) Various other appurtenant provisions.
VILLAGE OF OAK BROOK Minutes ti of 17 June 8, 1999
W PIP 117- ,7 T
Ir "T" '
All
Since that time, staff has been negotiating with IDOT to generate the
necessary agreements in order to consummate the jurisdictional
transfers. These jurisdictional transfer documents are:
York Road Transfer
1)"Local.Agency State Agreement for Jurisdictional Transfer"which
covers item 1 above.
2) Village Ordinance providing for the addition of York Road to the
municipal street system effective 21 calendar days after execution
of the Agreement by the State but not before the State accepts the
22nd/York improvements.
22nd Street Transfer
1)"Local Agency Stag Agreement for Jurisdictional Transfer"which
covers item 2.
2) Village Ordinance providing for the deletion of 22nd Street frorn
the municipal street system effective 21 calendar days after
execution of the Agreement by the State but not before the State
accepts the 22nd/York improvements, and that the Village will
maintain 22nd Street from April 1 to October 31 of each year.
3) Supplement A which lists additional conditions concerniag the
22nd Street transfer including traffic signal cost responsibilities.
4) Supplement B (Municipal Maintenance Agreement) which also
lists additional conditions including that IDOT will pay the Village
59,186 for maintaining 22nd Street.
S) Supplement C which details the annual maintenance costs which
IDOT pays to the Village for the seven months that the Village
maintains 22nd Street.
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Ordinance 1999-ST-JT-S-944, "An Ordinance Adding; A Certain
Portion Of York Road To The Municipal Street System Of The
Village Of Oak Brook, Illinois", as presented and waive the full
reading thereof; and approve the "Local Agency State Agreement for
Jurisdictional Transfer" for York Road and direct the Village
President to affix her signature thereon. ROLL CALL VOTC:
Ayes; 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
VILLAGE OF OAK BROOK Minutes 7 of 17 Julie 8, 1999 �
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Nays: 0 - None.
Absent: 0 - None. Motion carried. a
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Ordinance 1999-ST-3T-S-945,"An Ordinance Deleting A Portion Of
22nd Street Front. The Municipal Sb=t System Of The Village Of
Oak Brook, Illinois;",as presented and waive the full reading thereof;
and approve the "Local Agency State Agreement for Jurisdictional
Transfer" for 22nd Street and direct the Village President to affix her
signature thereon.. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
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Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS: AWMD of CoNT (
1) FIRE ENGINE UNIT#915 REFURBISHING: FIRE ENGINE
UnT #915
The Village Board, at its May 25, 1999 meeting, authorized staff to REFMISHING
negotiate a price for refurbishing and repainting the 1990 E-One
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Engine Unit#915 with Mid-ttnercca Truck and Equipment Co. Inc.
The requirement to advertise for competitive sealed bids was waived
so that the original manufacturer could perform the proposed repairs, j
modifications and paint work. Staff was able to negotiate a better j
warranty (three (3) years for both paint and modifications) from the
manufacturer than would have been possible from a different
company.
The total cost to refurbish and repaint Engine 915 will be $36,150,
including $4,500 credit for corrosion damage that was out of
warranty. The cost exceeds the budgeted amount because the j
following two (2) additional items were added after the budget
process:
A licensed and bonded driver from Mid-America will be
provided to deliver the Vi!lage's vehicle to the factory in Ocala,
Florida and then to return it after the work is completed. Staff
recommends this option in lieu of the more costly alternative of
paying overtime and travel expenses for a firefighter to deliver
and pick up the vehicle;and
The installation of additional warning lights on the rear
compartments to enhance emergency scene visibility from the
rear of the vehicle.
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VILLAGE OF OAK,BROOK Minutes 8 of 17 June 8, 1999
'� ���4 . a T ,''• - °%E � t r gyp. :.v.:T'� .7 'z
111npis Deparbnent of 'Iran uir�t suv"
Division of Highways/District 1
201 West Center Court/Schauraburg,Nllnois 6011.6-1096
December 6, 1999
Notification: Date of Jurisdictional Transfer
State-Village of Oak Brook Agreement
greement
DuPage County
FAU Route 2678 3
Ms.Karen M.Bushy
Village President
Village of Oak Brook
I 1200 Oak Brook Road
Oak Brook,IL 60521-2255
Re: Jurisdictional Transfer- York Road from the south abutment of the first
bridge over the Toliway north of 22nd Street to the northern Village
limits(approximately 162 feet north of Harger Road).
Dear Ms. Bushy:
In accordance with the terms of the attached agreement executed on June 29,
1999, and the amendment of the aforementioned agreement dated November 3,
1999,the transfer of highway jurisdiction from the State of Illinois to the Village
of Oak Brook is confirmed to have occurred on November 23, 1999. A map is
attached showing the Iocation for the above referenced highway.
If you have any questions or need additional information, please contact me or
Mr.Jacek Tyszkiewicz,Bureau Chief of Maintenance,at(847)745-4162.
Very truly yours,
Q. 4
1 ,
P. Kos,P.E.
District Engineer
cc: Mr. Gary King,Cowity Clerk/DuPage County
Mr. Charles F.Tokarski,County Engineer/DuPage County Hwy.Dept.
Ms. Linda Gonnella,Village Clerk/Village of Oak Brook
Mr. Michael J. Meranda,Supt.of Public Works/Village of Oak Brook
of +
�glr�lrll�llE�llt�'�c
Jurisdlctlonal"Ct�ttlit
LocalAgency Type of Sys tams Transfer
Municipality: Oak,Brook Type 1 Type 2
Township/Road District: v From:State Highway System From:Local Highway System
County: irluFage To:Local Highway System To:State Highway System
Indicate Type of Systems Transfer:Type I
This agreement is made and entered into between the above local agency,hereinafter referred to as"LA',and the State of
Illinois, acting by and through its Department of Transportation,hereinafter referred to as"State",to transfer the jurisdiction of
the designated location in the manner Indicated above under Type of Systems Transfer.
Location Description
Name York 13oad Route FAU 2&78 Length 0,654 KM ( 0.386 miles, G
Termini From south abutment of the first bridge over the Tollway north of 22nd Street to the northern Villa a lim;is
(a2proximately 162 feet north of Har er Road
This transfer 0 does 0 include the bridge decks of the two strictures carrying York Rd. over the Tollways.
WHEREAS,the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granter!the State under Section 2-101 of the Illinois Highway
Code.
Include for Municipalities Only
WHEREAS.the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No.2,and
Include for Counties Only
WHEREAS,the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT iS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make apart hereof a copy of a location map as Addendum No, 1 and a copy of
the resolution as Addendum No.2, and
Include for Township/Road Districts Only
WHEREAS,the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1,and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective 21 calendar days after the execution of this
agreement.
Supplements
Additional information and/or stipulations, if any,are hereby attached and identified below as being a part of this agreement
Supplement
(Insert supplement numbers of letters and page numbers,if applicable.)
APPROVED APPROVED STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
Name: . Karen M. Bushy By
Director o sigh
Title: Village President Date �� .�
Chairman County 8nardffdayorNillage Ptezidont/etc,
Signature
ULR 1601 (Rev.5/97) ! �sZg 810s .-_.....�
t.doc
77777777777777'
anob rt � .
a wn _ - Local Agamy� Jurf dic>oml T
LocalAgeng 1JP2 of Sys ms Transfer
Municipality: Oak Brook Type 1 Type 2
Tcwwnship/Road district: From:State Highway System From:Local Highway Sys
County: DuPage To:Local Highway System To:State Highway Syste
Indicate Type of Systems Transfer:Type 2
This ag .m
reement is and entered into between the above local agency, hereinafter referred to as'LA",and the State
lilinois,acting by and through its Department of Transportation,hereinafter referred to as"State,to transfer the jur o
the designated location in the manner indicated above under Type of Systems Transfer.
Location Description
Name 22nd Strget Route FAU 1453 Length 2.042 KM ( 127
Termini East ed a of pavement of Illinois Route 33 to west edge of vement of Clearwater Drive
This transfer 0 does p does not include Structure No. 022-0084(22nd Street over Salt Creek)
WHEREAS, the authority to enter into this-contract is granted the STATE by Section 4-409 of the Illinois Highway Code art�Cf
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Hig y
Code.
Include for.Municipal'ities_Only
WHEREAS,the authority to make changes to the Municipal Street System is granted to the Municipality by Section.7-101 Df
the Illinois Highway Code
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for th
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No.
and a copy of the ordinance as Addendum No.2,and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is grnted to the County by Section 5-:05 of jh
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer
the above location and shall attach hereto and make a part hereof a copy of a.location map as Addendum No, i and a co of
the resolution as Addendum No.2,and 4
Include for Township/Road Districts Only
WHEREAS,the authority to make changes to the Township/Road District System is granted to the Highway Comm'issione,,
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1,and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective 21 calendar days after the execution of th
agreement.
Supplements
Additional information and/or stipulations, if any,are hereby attached and identified below as being a part of this agreemen�
Supplement A. 6&C
- (insert supplement numbers of letters and page numbers,it applicable.) �-
APPROVED APPROVED STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
Name: Karen M. Bushy By t'
-P20A!!� Director of
Title: Village President Date
Chairman County Board/Mayor/Village President/etc.
r
Signature J0
oft
SLR 1601 (Re 91� m:tgen1wp21224o t3.dac
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—Oak" ..FF
DuPage County
SUPPLEMENT A
IT �)ALLYAGR
1. Supplement B,paragraph seven is revised to read as follows:
The Corporation agrees that it will not terminate this agreement once it is executed.
However, the Department may at its discretion release the Corporation from the
agreement after 90 days written notice of intent from the Department.
2. STATE will nunri ain the traffic signali along 22nd Street within the limits of the
jurisdiction tn=fer, Maintenance and energy costs associated with these traffic
signals will be divided per current STATE policy. The Village of Oak Brook will
either gain the approval of the private sector for its financial responsibilities or will be
responsible for the private sector's portion of the costs.
The breakdown of these costs is as follows:
LOCATION :1VdAINTENANCE ENERGY COSTS
COSTS
Oak Brook Shopping Center West 100%Local 100%Local
Oak Brook Shopping Center East 100%Local 100%Local
Spring Road 50°16 State 100%Local
50%Local
McDonalds Drive 50616 State 100%Local
50%Local
.Iorie Boulevard/Enterprise 506/6 State 100%Local
50%Local
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ThP Department of Transportation retains the right to control the sequence and timing of
the traffic signals.
3. It is further agreed that the signals shall be maintained to at least a Level of
Maintenance II as specified in the attached Exhibit"A"made a part hereof.
4. The parties hereto agree that the traffic signal maintenance and energy provisions of
this Agreement shall remain in effect for a period of twenty(20)years from the date
of its execution or so long as the traffic signals covered by the terms of this
Agreement or any Amendment hereto remain in place either in their currant or some
modified configuration, whichever is the shorter period of time. Such an effective
term shall apply unless otherwise agreed in writing by the parties hereto.
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LEVEL 11
The maintaining agency agrees to:
1. Patrol the traffic control signal system a minimum of once every two (2)
weeks and replace burned out Lamps or damaged sockets as may be required.
The reflector and lens should be cleaned each time a lamp is replaced.
2. Keep signal posts, controller pedestals, and foundations in alignment at
all times.
3. Keep signal posts and controller pedestals tight on foundation.
4. Keep signal heads and controller cabinets tight on their pedestals and
properly adjusted.
5. Keep detector equipment in proper working order at all times.
6. Check the controllers, relays, and detectors at least once every mouth to
ascertain that they are functioning properly and make all necessary repairs
and replacements.
f 7. Furnish and install temporary controller whenever necessary.
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8. Keep interior of ,;,ortroller cabinets in a neat condition at all times.
9. Remove to clean and overhaul the controllers, relays, special auxiliary
control equipment, and time clock once a year or more often if necessary.
A record tag shall be attached to each controller on which the date of over-
haul or other service work shall be indicated.
10. Replace burned out fuses.
ll.. Clean reflectors, lenses. and lamps once every six (6) months.
F 12. Repaint all signal components mponents exposed to weather at least once every two
(2) years.
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13. Group relamp traffic signal heads at the expiration of the average rated
lamp life.
14. Repair or replace any and all equipment damaged by any cause whatsoever.
15. Be responsible to make recovery for damage to any part of the installation
or systems from the party causing the damage.
16. Place a stop sign on each approach to the intersection as a temporary means
of regulating traffic whenever repairs at a signalized intersection require
that the controller be disconnected.
17. Respond to emergency calls from authorized parties twenty-four (24)
.hours a day, including Saturdays, Sundays, and holidays. Controller
failure, lights out, knockdowns, or two (2) red lights out at an
intersection are considered emergencies.
18. Provide the DEPARTMENT the name, address, and telephone number of at
least two persons who will be available for emergency repair of the
traffic signals and keep the DEPARTMENT informed of any changes of same.
77 7
511mlam U
!'Tow"�on J f Municipal Sb"ts
' ,7 lhgm ment for ii i` a
TKS AGREEMENT,made and entered by and between the Department of Tom,herainiariter
r+@fetred to as the` p
Department+and the Village of Oak Brook a 4.mI at eaparatiort a exrstlrg under and by virtue r f the taws of fete
State of Illinois,hereinafter referred to as the"Corporation."
Nor TNESSE H,that for and in consideration of the tOvenaruls ,the Corporation agrees to opera@ and maintain is a manner
satisfactory to the Department,portions of certain streets being used as extensions or pates at state highways"within the boundaries of the
Corporation beginning July 1,1999.
This agreement may be extended by the Department in 7-month Increments until Junes 3D,2D05 unless t@m9inated. Such extension shall be
acct by a letter from the Department to the Corporation.
The Corporation agrees to operate and maintain thin streets covered by His agnwemetit It the bast interests of the people of the State of RfinoiL The
portuoM Of stt+sats to be maintained are described on the computation Sheet hereto sand made a pact hereof
The obligations of the Department under this agreement are sutaject to temranation and ration in any year for which the General Assembly of the
State of t1lit+,ois fails to make an adequate appropriation or resppropriation to pay such s, i
The Department reserves tha right to amend this agreement at the time of extgnslw by the addition or deduction of lane miles of streets to be
maintained. Such addendum must be approved and
. signed by both parties.
The Corporation agrees that I will not terminate this agreement nor refuse to enter into subsequent agreements without giving the Department written
notice at least 90 days prior to such termination. if the Corporaion gives the Department written notice of intent to enter Into no future agreement,the
Current agreement wig remain in force for 90 days from the receipt of such notice, The Department may,at its discretion.release the corporation from
the agreement before the expiration of the 90 days required by the above station,
It It further understood and agreed that the Department,at its discretion,h&s the right to termMiter this agreement by giving written notice to the
Corporation at least 90 days prior to such t:urination,
To operate and maintain Includes but 4 not United to all routine surface and pothole repairs,temporary full-depth patches,expansion tromp terwnl
on bituminous surfaces.crack and joint seating,cleaning and rdter pickup.anew and ice control and all other routine operational services, iliedian
maimterrance.when applicable.shag consist of sweeping,utter pickup,mowing and routers surface repairs.
The Corporation agrees to permit no cuts or openings in the curbs or pavements of the streets coveted by this agreement without the written approval
of the Department. Pavement cuts,curb openings,utility frames and municipal frames and grates or covers disturbed by settlement construction or
repair under permit are to be restored,repaired,adjusted and maintained by the utility owner or permit holder to the satisfaction of the Department at no
expense to the State.
II
The Corporation agrees that,except in extreme emergencies,g will not undertake or authorize repairs not covered by this agreement,at the expense
of the State,without securing the approval of the Department.
In consideration of the satisfactory maintenance and operation of streets covered by INS agreement,the Department wig pay the Corporation
$9.186.00,nine thousand,one hundred and eighty-six dollars,for the first seven month period ccavered by the agreement,payable as described below.
The rate of compensation will be adjusted annually at the time of renewal to reflect changes in miles maintained and costs. The cost adiustment factor
used to determine the rates of compensation will be the percent change of the Construction Cost Index published in the Engineering News Record for
the preceding calendar year. i
On or about March 31.June 30.September 30 and December 31 of each year,subject to an inspection by the Department,the Department wir.,
authorize the Corporation to invoice the Department in an amount equal to approximately ork-fourth of the total annual allowance stated above,
CORPORATION CERTIFICATIONS
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RETENTION OF RECORDS
The Corporation shall maintain,for a minimum of 5 years after the completion of the agreement,adequate books,records and supposing
documents to verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the agreement;the agreement and an
banks,records and supporting documents related to the agreement shag be available for review and audit by the Auditor General;and the
Corporation agrees to cOOaerate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Fame to
maintain the required hook!,.records and supporting documents shall establish a presumption in favor of the State for the recovery of any funds paid
by the State under the agreement for which adequate books,records and supporting documentation are not available to support their purported
disbursement
1NTERNATiONAt-BOYCOTT
The undersigned certifies that neither ft nor any substantially onrTwd affiliated co party is participating or shall participate in an International boycott In
violation Of the provisions of the U.S.Export Administration Act of 1979 or the regulations of the U.S.Department of Commerce promulgated unftr the
Act
OPCR 416(Rev.2197)
i
y J_. {tea '
i . -Tft COrPOration raetidlesr that tt will not ergage to tl>•Ur
&WPM nwxwf +a»dtstrtbraUM dt;�/! or we Of a
vna rhoiitsd substance In the performance of the*900 30*.
It ithe Corporation employs 25 or more people and the agreement is for$5.006 or moor,the fogawing requkernerds apply
The Corporation certifies and agrees that it will prowide a drug free workptacg by:
(a) Publishing a ataternent~
(4) Notifying employees that the unlawful m1lumlacturle,distribution,dispensing.possession or use of a controlled subafance,kx*x rig
cannabis.is prohibited in the Corporation's workplace,
(2) Specifying the actions that will be taken against ernpioyees for violation of such prohibition.
(3) Notifying the employee that as a Condition of employment for this agreement.the employee will;
(A) abide by the terms of the statement;and
(8) nobly the employer of any criminal drug statute cmAcHon for a violation occurring in the workplace no later than be(S)days
after such conviction.
i
(b) establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the w;
(2) the Corporation's policy of maintaining a drag free workplace;
(3) any available drug counseling,rehabilitatirun and employee assistance
programs,and
(4) . the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by sh:tatraragraph(a)to each employee engaged in the performance of the agreement and to
Post the statement in a prominent place in the woalcplace.
(d) Notifying the Corporation within ten(10)days after receiving notice under pan(8)of paragraph(3)of subsection(a)above from an
employee or otherwise receiving actual notice of such conviction.
(e) &nposing a sanction,or requiring the satisfactory participation in a drag abuse assistance or rehabilitation program by,any employee who is
$o Convicted.as required by section 5 of the drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drag counseling,treatment and rehabilitation is required and indica&V the€
a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through bnplementation of the Drug Free Workplace Act.
AUTHORIZED SIGNATURES
IN WITNESS WHERE OF the pasties hereto have caused this agreement to be executed by their duly authorized officials,
i
City(or Village)of State of Illinois
Department of Transportation
VILLAGE OF OAK BROOK..
B G �` 8y
F a ff.\ fttNyixopcP d Director of Highways
VA
at 7c 6, ty I Village!Town Clerk
(Municipal Seal)
taisecidt>Ns t � •t
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Dtxaxlt►ttxrt'�f1liAtaseattrar�orl _ ''-
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rar stte Rriod�i�"+r+EJuh►1,;�.i+'�"t t7etobrr 31,16!4 aad '• 'I,
tNTZLSE TWGSIREEf1 iCYR7�K'Ky�t)tiQERAGRF3MRB AIIMANa
UNE 70TAL BUILT NIX LOCO[ Um ADTJ tt W ADJ. RDtI!>E VA8
NO. JoUM S=0N MM TO Wmm BY WWm LOM Igo= IN btL f 7L9PlltS
i FA 131 (55656)R-1 22nd Street ILL 43 137"E/o iLL 43 2Q3W $ 203V 6 Add,to Med- 137 0.15 8333 C-•93 607 3,32 320.50
2 FAU 55211-3 22nd Skeet 137"F.Ib 11-1.83 McDonald&[rive 2®38' V 203V 6' AAA,W Med, 3151 3.59 5333 C-'93 547 332 764$.17
9877
3 FAU 552 R-3 22nd Stry t UcDonWs Dd" 290'W/o CL a4 1-411 2 @24' V ZQZV 4 A4 to hied. 430 0.33 8000 C-'93 660 3.52 70M
9877
4 FA 131 $52 R-2 22nd Skeet 2411'Wto CL of 1-33 290'V0 CL x(1-88 2Q24' S 202 4 A4 to Mad. 580 0.44 am C-93 860 3.52 10=1
5 FAU 1975-145N 22nd Skeet 2W F1a CL x(1-88 Clearwater 20*W V 2Q3V 4 Act to Met 2400 2.73 5333 i 93 607 3.52 5833.03
1453
6 MEDIAN 22nd Skeet ILL 83 137'E10 ILL 83 S S' 137 0.03 CURB MEDIAN. - 330 3.52 34.85
7 MEDIAN 22nd Skeet 137 EJo X-L 43 McDonaws 06" V 21' 3151 0.59 CURB MEDIAN 330 3.52 645.344
8 MEDIAN 22Nd Skee'e, UcDonad's D&e 290'W/o CL of"a V 16` 430 0.08 CUR8 MEG" 330 3.52 92.93
9 MEDIAN —,04 Street 294•VWQ C1-of 1-88 291*E/o CL of 148 S ?t` 580 0.11 CURB MEDIAN 330 5.52 117.78
10 MEDIAN' 22nd skeet 2W Eta CL of t-88 Clearway V W-18` 2400 0.46 CL39eMEDIAN 330 3.52 534.34
SUB TOTALS 3.50 Lane Miles SU13 TOTAL $17.066.79 {
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ova No.1 -
srAn of w.aV m VwAse of Oak$to*
DE1'AKr&U:NFOFTRANSK RTATWN
COMPENATION SHEXT-ie "Cll:t MAWENANCE
fm dw P*xW btSbu%lnSj,*1,1894,eatidin3 October 31,1989 and
A l h I 4000
i tAtiERSWnNG ME>rIS �oRT10Nt,�tR1r�XAGR£EM1111 MAWITAlSt7W#?i�
uvx TOTAL 3MT NO. LENG71i ''"M ADT/ RATE/ Alf. 40= SIX-
100, 1tmm SECnom 5r✓<f2'FNAM mom To mml WM U&gW IN . FA R ?Qr
1 i FA 131 352 R-2 22nd Street Ctearweter 358'Wo York Rd. 2QW S 2Q30' 8 AdJ.to tried. 778 O.SS . 4441 C-V3 572 3.52 5771.53
12 FA 131 5S2R 22nd Street 358'VW a of York Rd. 219'Vft Aix#.1-88 24136' S 2Q3V 8 Add.to Mod. 2214 2.S2 041 C-'93. 572 3.52 5653.73
11 13 TOLL T-S-C 22nd Street 219"W!o Abut 1-88 W.AWL aft-294 2024' T 2024' 4 Add.io$abed. $78 0.67 8502 C-'W $33 3.32 1493..67
14 TOLL T-6-23 22nd Street @ t 88 24224' T 24224' 4 ACq''a bred' (2441 TOTALS IN ABOVE UNE ITEM
15 MEDIAN 22nd Street Ckarw*w 358'Wl*oiYark Rd S 4' 778 0.15 4AR2B MEDIAN 330 3.52 17424
18 MEDIAN 22nd Street 358'Vft York Rd. 219'Vft AbL&145 S 4' 2214 0.42 CURB MEDIAN 330 352 487.87
17 MEDIAN 22nd Streit 219'Vft ANA.1-68 W.Ararat 1-294 T 4' $78 0.17 CURB MEDIAN 330 3.52 197.47
S(18 TOTAL 4.=Lar WAn SUB TOTAL AMOLINT $9.171.01
GRAND TOTAL 1330 Lane Miss ALL PAGES TOTAL $2b�45 00 4
7 MONTH 35%AGREEMENTTOTAL $9.115.00
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DuPage County ,r
u,
AN AMENDMENT TO A JOINT VILLAGE-STATE AGREEMENT
FOR A JURISDICTIONAL TRANSFER PROJECT,
BBi THE VILLAGE OF OAK BROOK,
DUPAGE COUNTY,ILLINOIS
WHEREAS, the Village of Oak Brook and the STATE OF ILLINOIS, acting by
and through its Department Of Transportation and hereinafter referred to as the"STATE",
entered into an agreement on June 29, 1999 for a Jurisdictional Transfer of 22 ad Street
f from east edge of pavement of IL Rte. 83 to west edge of pavement of Clearwater Drive
and:
C
WHEREAS, the VILLAGE and the STATE are desirous of updating the "I'I' IS
MUTUALLY .AGREED" portion of'the Joint Agreement with the inclusion of item j
number 6, this done in accordance with the State's policies and procedures approved
and/or required by, the United Stabs Federal Highway Administration, hereinafter
referred to as"FHWA":
BE IT FURTHER AGREED that all elements of the aforementioned agreement
not in conflict with this ADDENDUM shall remain in full force and effect.
NOW,THEREFORE, BE IT AGREED that the"IT IS MUTUALLY AGREED"
portion of the aforementioned agreement is revised with the addition of item number 6 to
read as follows:
I
(6) The Village of Oak Brook agrees to participate to the extent of 1/3 of the future
construction costs associated with the improvement of the 22"d Street at I-88 structure
(#022-9930). The Village may transfer its 1/3 share to another entity or entities upon I!
agreement with that entity and notification to the STATE. The Village's participation in
these future construction costs will be reduced or waived in an amount equal to any
commitment of funding the Village obtains from the STATE or any other source.
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BE IT(FURTHER.AGREED that this AWNDM7ENT shall inure to the b vefit of
the parties hereto,their suers and assigns,
et
Village of Oak Brook
By. 7n. 'All A
village Presi n4w
Date: October 26
11999
i ..
St ATE OF ILLINOIS,
DEPARTMENT T OP TRANSPORTATION
By.
for of Highr �
Date. - l/- , 1999 i
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