R-1161 - 03/13/2012 - POLICE - ResolutionsRESOLUTION 2012-PD-PG-EX1 -R-1 161
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND JIG UNIFORMS
FOR THE PROVISION OF POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
WHEREAS, the Village's contract with a vendor to supply the Village with police uniforms and
equipment (collectively, "Equipment') has terminated; and
WHEREAS, the Village desires to enter into a new contract with a vendor to provide the Village
with Equipment ( "Equipment Contract'); and
WHEREAS, the Village solicited bids for the Equipment Contract, and in response, the Village
received three bids; and
WHEREAS, Kale Uniforms, Inc. ( "Kale "), the Village's past vendor of Equipment and lowest price
bidder for the Equipment Contract, has failed to fill past and pending orders for Equipment and has not
provided adequate customer service; and
WHEREAS, the Village has determined that JIG Uniforms of Chicago, Illinois ( "JG') is the lowest
responsive and responsible bidder; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Equipment Contract, attached hereto as Exhibit A, and in a final form as
approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Reiection of Bid. The bid submitted by Kale is hereby rejected and the Village
Manager is directed to notify Kale of this determination.
Section 3: Approval of the Equipment Contract. The President and Board of Trustees
hereby approve the Equipment Contract by and between the Village and JG in a form acceptable to the
Village Manager and the Village Attorney.
Section 3: Authorization and Execution of the Equipment Contract. The Village Manager
and Village Clerk shall be, and hereby are, authorized to execute the final Equipment Contract on behalf
of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Ayes:
Resolution 2012- PD- PG -EXI -R -1161
Police Uniforms — JG Uniforms
Page 2 of 3
APPROVED THIS 13'h day March, 2012
Gop . Lalmalani
Village President
PASSED THIS 131h day of March, 2012
Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
None
Absent: None
#11060512_v1
ATT�STj� ��" ✓✓`�� CJ
Charlotte K. Pruss
Village Clerk
EXHIBIT A
EQUIPMENT CONTRACT
411060512_vl
Resolution 2012- PD- PG -EXI -R -1161
Police Uniforms — JG Uniforms
Page 3 of 3
0
Village of Oak Brook
Police Department Uniforms
And Equipment
Bid Package
February, 2012
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions
D. Specifications
E. General Conditions
F. Statement of Contractor's Qualifications
G. References
H. Bid Certification
I. Contract
JAWORDDOCOD PACKAGES12012 Bid Padcages12012 PD Untibnns.doc
Section A Notice to Bidders
Ms. Holly Bratanick
The Daily Herald
P.O. Box 280
Arlington Heights, IL 60006
Dear Ms. Bratanick:
Please publish the following legal notice on February 13, 2012:
NOTICE TO BIDDERS
VILLAGE OF OAK BROOK
The Village of Oak Brook will receive bids for:
Police Department Uniforms and Equipment
Sealed bids will be received by Rania Serences, Purchasing Clerk, Village of Oak Brook, 1200 Oak
Brook Road, Oak Brook, IL 60523 until 9:30 A.M., Monday, February 27, 2012, prevailing time,
and publicly opened in the Samuel E. Dean Board Room at that time.
A complete bid package, of which this notice is a part, is on file for inspection and may be
downloaded from the Village's website www.oak- brook.org or picked up at the Butler Government
Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of 8:30 A.M. and 5
P.M. Monday through Friday. There is no charge for the package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak Brook
for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any informalities
in bidding and to accept the bid deemed most advantageous to it
The Village shall not be committed to any minimum dollar purchase, and reserves the right to either
increase or decrease the actual quantities ordered, at our sole option. Items will be ordered and
delivered as needed throughout the year, in quantities determined by the Village.
Charlotte Pruss
Village Clerk
Section B Bid
Police Department Uniforms
COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized himself
with conditions affecting the cost of the work and its performance and having carefully
examined and fully understood the entire bid package, hereby affirms and agrees to enter
into a contract with the Village of Oak Brook, Oak Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items to
completely perform the work covered by the specifications in this Bid Package, including
completely assembling all items in an operable condition and delivering said items to the
Village of Oak Brook.
The Village shall not be committed to any minimum dollar purchase, and reserves the right
to either increase or decrease the actual quantities ordered, at our sole option. Items will be
ordered and delivered as needed throughout the year, in quantities determined by the
Village.
The Village reserves the right to split the award, based on categories, individual items, or
other combination of bids submitted. Bidders should submit alternate pricing, if
appropriate, to reflect the award of an entire category or combination of items to one
Bidder. Bidders do not need to submit pricing for all items.
This contract will operate as a REQUIREMENTS CONTRACT and all prices will
remain firm for all of 2012.
The Village reserves the right to contract for 1 year with (3) 1 year options to renew at its
sole option.
The undersigned submits herewith his Unit Price Bids on the following pages.
Page 1
I I
N
CATEGORY]
Estimated
Uniform Items
Unit Price
Extended
Onantity
2
5 Star Cap i wa cJ Cxd el
st �3. 85-
dS 7. 70
d 65 W/V ✓
1
Police Chief Cap p-(t d wa y�
I -lode/ 035WNV
9/ SD
% 3p
5
Rain Cap Covers
$ d S
s W. dS
2
Foul Weather Cap
a� Sa
z 00
30
Long Sleeve Ladies Shirt
Dacron Polyester/Rayon Blend��
Long Sleeve Ladies Shirt
e-yD ys
asl a�3 .5
'
30
100% Polyester
30
Short Sleeve Ladies Shirt
Dacron Polyester/Rayon Blend
D /t�,
30
Short Sleeve Ladies Shirt
9 / Sb
/� 9�
100% Polyester
t0
100
Long Sleeve Men's Shirt
Polyester/Rayon Blend
S, 500
Dacron
100
Long Sleeve Men's Shirt
myby6
a y' 0
100% Polyester
100
Short Sleeve Men's Shirt
Dacron Polyester/Rayon Blend
# $s
y�
no
y 985
'
100
Short Sleeve Men's Shirt
p 51b
tea. 6 15-C
100% Polyester
15
Long Sleeve Community Service Officer Shirt
;0 co
¢ pp
p 3�
Dacron Polyester/Rayon Blend
15
Long Sleeve Community Service Officer Shirt
g oo
3
`,570`6
100% Polyester
15
Short Sleeve Community Service Officer Shirt
3 800
s 57Ooa
Dacron Polyester/Rayon Blend
Page 2
Estimated
Quantity
Uniform Items
Unit Price
Extended
15
Short Sleeve Community Service Officer Shirt
100%
it 3d sb
S-3
-* z/49 7
5
Police Chief Long Sleeve Shirt
Dacron Polyester/Rayon Blend
00
�°�
y a /Ooa
5
Police Chief Long Sleeve Shirt
100% Polyester
A// yS
7 0
�O , a r
o�
5
Police Chief Short Sleeve Shirt
Dacron Polyester/Rayon Blend
;V C) o
A 7 q�aj
5
Police Chief Short Sleeve Shirt
100% Polyester
VU &�
20
Ladies Administration Pants
;P,5-,5 3 s
//O 7`5
50
Men's Administration Pants
5-6 3s
.ts� 7(07
15
Men's Leather Shoes $Qfe 5 L i 4es -0 9 3Z
JbladLK Leacher
e p q -0
/ /
�75,9a sp
5
Men's Clarino Shoes a 3.e.5 9y/
gy.sa
a yap 50
5
Ladies Leather Shoes a fes G eaf ✓
Mel ) Ire) rK4 9108
g 95'
8yyy 75-
4
Ladies Clarino Shoes 6aks# �y�
s sv=
g3 00
30
Men's Boots, All Manufacturers # as
,0a4es WPGx -y
0 /6 3 gv
a 3 ,)C) 5 Co
15
Women's Boots, All Manufactu s -70
AaXs w P 6,x -
*/03 5a
15
Ties (Chp -On)
5QO
�s
3
Winter Jacket .S'pieauaK"SH 3ylo5
i+ l 9S`5
6 68500
1
Community Service Officer Winter Jacket
S / -)iewaK 016H 3y6S
s X93
s CO
/95
5
Raincoat 6 e be✓ * 7o 3/L
s //S a'
s57�5-O°
5
Spring Jacket J%,O, &wQt *SH3y (o 5
31gS
697��
5
1 Commando Style Sweater
4 35-1
6 .2((0 7s
A,tso Aya�f -y
L- ✓, Pcl Cob 1 ex � 90
Page 3
Estimated
uan '
Uniform Items
Unit Price
Extended
50
Mock Turtlenecks
s
/ 7S0 °
Grand Total Uniform Items $ y�i may/ a6
In Words $ Fartv *A.)o -thou�d Ave-
hu✓1d /ed Q•td Po 0,4,r-/ Ore,'6011ct/5
fxfl a1 yo end ce/)t5.
CATEGORY2
Estimated
Ouantity
Eauioment Items
Unit Price
Extended
8
Body Armor 4 r; Q't OC
,#16A- Krd -// Xrd -4
A6SO10
8
,Sdc
5
Handcuff case Cc,sfoq Leather
fia760
°10750
5
Handcuffs aaW PYode/ roo
�a9as
v Cal
5
Cartridge Case ,0 o sto.7 L ea t h er
# 6-00 /
$07$ 7S"
°/d 8 -7s
5
ASP Baton Holder
1 3,5-
&$/7500
3
ASP Baton
a' lF 700
n a (o/ 00
10
Glove Pouch ,6o5-v-o1j GRxthel
6(o Y0 ✓
0/0 S,1:1
6 %O50o
5
Mini - Maglite A HZ4 o1 c
j' 13 Sb
a (0 7so
5
Mini - Maglite Holder
1* 1700
3 %0 00
5
LevelIlHolster Sap -aLc; ian atA) 1etei
41 /(0,Z80
i/ '' dS
/SO
75 / dS
10
Garrison Belt (30, tO n Gea-l-A er
Ip roSvS
'Odb yS
O'ao-Y SD
10
Sam Browne Belt
1r y 9 Sfl
a y% S °O
30
Belt Keepers
15
Nameplate Silver n O eA L t: A
a 6D
es Sa
Page 4
I
Estimated
uanti
Equipment Items
Unit Price
Extended
10
Nameplate (Gold) /tJ o Ca f Q Los 0
7 5b
b 75p0
15
Serving Since Bar (Silver)
9a s
Oy ,38i -15-
10
Serving Since Bar Gold
>4 gay
A, q,2 6-0
Estimated
uanti
Equipment Items
Unit Price
Extended
5
Whistle
A dSoo
750
Patches
n /moo
75ca
3
Metal Citation Holdera�
9 f
b S
3
Metal Parking Ticket Holder
�sd,J Sb
A 72 5-6
5
Epaulet Clip
U rp
IVa,� 5-0
3
Bates Cycle Shoe
�p0
pA d3'
Grand Total Equipment Items $ 9) G t) a 8
Inwords $ 2,, /z 2 4hof) Sand Six hurto(rPO/
Qnct -two dolIa►r5 canot
e n t, t� A ve cen- n.
Page 5
0
0
EM
5.
COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein constitute the
total cost to the Village for all work involved in the respective items and that this cost also
includes all insurance, royalties, transportation charges, use of all tools and equipment,
superintendence, overhead expense, all profits and all other work, services and conditions
necessarily involved in the work to be done and materials to be famished in accordance
with the requirements of the contract documents considered severally and collectively. This
bid shall be held valid for a period of 90 (ninety) days after the bid due date.
The undersigned contractor shall comply with all provisions and requirements of this Bid
Package.
TIME OF COMPLETION:
N/A
BID GUARANTEE:
N/A
Firm Name:
Address:
,-I (;. L4AI�nl( n.ts, -T/1C -
,J) . _T/%); Ac' 106 /L' )d .
City, State, ZIP: C h t C A! a
Signature:
Name Printed:
z� HOC 3�
M
Title:
Telephone: ��� 6%� Date: °?' u��r• �a
If a Corporation:
ATTEST:
Secretary
Page 6
Section C Instructions
1. RECEIPT OF BID: 27h day, February, 2012; 9:30 A.M.
2. BASIS OF BID: Sealed bids will be received until the above noted time and date.
PROJECT DESCRIPTION: Police Department Uniforms and Equipment
4. PREPARATION AND SUBMISSION OF BID:
A. The bid must be delivered to the office of the Purchasing Clerk, Village of Oak Brook, 1200 Oak
Brook Road, Oak Brook, IL 60523 on or before Monday, February 27, 2012, at 9:30 A.M.,
prevailing time, at which time it will be publicly opened and read in the S.E. Dean Board Room of
the Butler Government Center. Bids received after this time will not be considered and will be
returned unopened.
B. The bid shall be submitted on the exact form furnished. All blank spaces for bid price, unit cost and
alternates must be filled in - -in ink —in both words and figures if indicated. In case of any discrepancy
in the amount proposed, the prices expressed in written words shall govern.
C. A complete bid package must be submitted, including the following items:
1. Bid
2. Statement of Qualifications
3. References
4. Bid Certification
5. Signed Contract
D. Separate sheets may be attached to the bid for the purpose of explanation, exception, alternate bid and
to cover the unit price, if needed.
E. In submitting this bid, the contractor finther declares that the only person or party interested in the bid
as principals are those named herein, and that the bid is made without collusion with any other person,
firm or corporation.
F. The contractor further declares that he has carefully examined this entire Bid Package and he has
inspected in detail the site of the proposed work, and that he has familiarized himself with all of the
local conditions affecting the contract and the detailed requirements of this work and understands that
in making the bid he waives all rights to plead a misunderstanding regarding same.
G. The contractor further understands and agrees that if his bid is accepted, he is to furnish and provide
all necessary machinery, tools, apparatus, and other means to do all of the work and to famish all of
the materials specified in the contract, except such materials as are to be furnished by the owner
(Village), in the manner and at the time therein prescribed, and in accordance with the requirements
therein set forth.
Page 1
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H. The contractor declares that he understands that the quantities listed on the Bid are approximate only
and that they are subject to increase or decrease; and that he will take in full payment thereof the
amount and the summation of the actual quantities, as fully determined by the Village.
The contractor further agrees that the price submitted within the bid is for the purpose of obtaining a
gross sum, and for use in computing the value of extras and deductions. If there is a discrepancy
between the gross sum bid and that resulting from the summations of the quantities multiplied by the
unit price, the latter shall apply.
J. The contractor further agrees that if the Village decides to extend or shorten the work, or otherwise
alter it by extras or deductions, including elimination of one or more of the items, as provided in the
specifications, he will perform the work as altered, increased or decreased, at the contract unit price.
K. The contractor finther agrees that the Village representative may at any time during the progress of the
work covered by this Contract, order other work or materials incidental thereto and that all such work
and materials as do not appear in the bid or contract as a specific item covered by a lump sum price,
and which are not included under the bid price for other items in the Contract, shall be performed as
extra work, and compensation shall be as set forth in the specifications.
L. The contractor further agrees to execute all documents within this Bid Package, obtain a Certificate of
Insurance for this work and present all of these documents within fifteen (15) days after the receipt of
the Notice of Award and the Contract by him.
M. The contractor further agrees to begin work not later than ten (10) days after receipt of the Notice to
Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient
materials, equipment and labor as will insure its completion within the time limit specified within the
Bid, it being understood and agreed that the completion within the time limit is an essential part of the
contract.
N. By submitting a Bid, the contractor understands and agrees that, if his bid is accepted, and he fails to
enter into a contract forthwith, he shall be liable to the Village for any damages the Village may
thereby suffer.
O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to the Village
that he has necessary facilities, ability and pecuniary resources to fulfill the conditions of the Contract.
P. If the contractor is in doubt as to the true meaning of any part of the plans, specifications or other
proposed contract documents, he may submit to the Purchasing Clerk a written request for an
interpretation thereof. The person submitting the request will be responsible for its prompt delivery.
Any interpretation of the documents will be made only by addendum duly issued by the Village. The
Village will not be responsible for any other explanation or interpretation of the Bid Package.
Q. Bidders may withdraw their bid either personally or by written request at any time before the hour set
for the bid opening, and may resubmit it. No bid may he withdrawn or modified after the bid opening
except where the award of contract has been delayed for a period of more than 90 (ninety) days.
Page 2
r - - --
5.
A. Certain materials and equipment are specified by a manufacturer or trade name to establish standards
of quality and performance and not for the purpose of limiting competition. Bidders are invited to
submit bids not only on named items but also on items which they propose for substitution of named
items. Products of other manufacturers may be substituted, if, in the opinion of the Village, they are
equal to those specified in quality, performance, design and suitability for intended use. Where two or
more items are specified, the selection among those specified is the bidder's option, or he may submit
his bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions for the purpose of
evaluating bids will be considered only if proposed substitutions are set forth in the sealed bid and will
only be accepted prior to the award of the contract. The offer of substitutions shall be an integral part
of the bid, appearing immediately after all requested bids and before the signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in the base bid price.
However, other substitutions may be listed in the specified place in the Bid Form, with the indication
of the change in the base bid price for the total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions to qualify for
consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder's proposed substitutions
3. Each bid offering substitutions shall be accompanied by one sample for each item proposed as a
substitution.
6. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any informality or
technical error and to accept any bid deemed most favorable to the interests of the Village of Oak Brook. In
addition to price, the Village will consider:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the construction promptly, or
within the time specified, without delay or interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
Page 3
E. Previous and existing compliance with laws and ordinances relating to the contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or construction, in relation to
the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
Record of payments for taxes, licenses or other monies due the Village
CONDITIONS:
A. The Village is exempt from Federal excise tax ( #36 -600 -9534) and the Illinois Retailer's Occupation
Tax ( #E99974381 -06). This bid cannot include any amounts of money for these taxes.
B. To be valid, the bids shall be itemized so that selection for purchase may be made, there being
included in the price of each unit the cost of delivery (FOB Destination).
C. The Village shall reserve the right to add or to deduct from the base bid and/or alternate bid any item
at the prices indicated in itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
8. WARRANTY:
Not applicable, except as indicated in Section D.
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth Tuesday of the
month. For consideration on one of these dates, payment request must be received no later than fourteen
(14) days prior to the second or fourth Tuesday of the month.
10. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the Village and/or its
officers, officials, employees, volunteers and agents from and against all liabilities, obligations, claims,
damages, penalties, causes of action, costs and expenses, including without limitation court costs, insurance
deductibles and attorney's fees and expenses, which the Village and/or its officers, officials, employees,
volunteers and agents may incur, suffer or sustain, or for which the Village and/or its officers, employees and
agents may become obligated by reason for any accident, injury to or death of persons or loss of or damage
to property, or civil and/or constitutional infringement of rights (specifically including violations of the
Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or as a result of, this
or any Agreement by virtue of any act or omission of any of the Contractor's officers, employees,
subcontractors, and/or agents, provided that the Contractor shall not be liable for claims, obligations,
Page 4
damages, penalties, causes of action, costs and expenses arising solely by any act or omission of the Village's
officers, officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material, apparatus,
equipment, fixtures or machinery furnished to the contractor for the purpose of performing the work under
the contract; and the payment of all direct and indirect damages to any person, firm, company or corporation
suffered or sustained on account of the performance of such work during the time the contract is in force.
11 SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the Federal Occupational
Safety and Health Act of 1970 (84 Stat. 1590), as amended.
12. EXECUTION OF DOCUMENTS:
The Contractor, in signing his Bid on the whole or on any portion of the work, shall conform to the
following requirements:
Bids signed by an individual other than the individual represented in the Bid documents shall have attached
thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is
signed
13. EOUAL OPPORTUNITY:
The Contractor will not discriminate against any employee or applicant for employment because of race,
color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide
occupational qualifications.
14. CONTRACT TERM
The contract will be awarded for a 1 year term, with (3) 1 year options to renew, at the Village's sole
discretion.
Page 5
Section D Specifications
This is for furnishing of uniform and equipment for employees of the Village of Oak Brook Police Department
Garments furnished and services rendered shall be satisfactory to the Police Department representative. Uniform
garments or services which are not satisfactory in their opinions, or which are not in accordance with contract
provision shall be removed, redone or otherwise remedied to a satisfactory condition. Samples of all uniform
and equipment items must be approved by the Police Department representative. Fittings must be conducted at
the Oak Brook Police Department.
UNIFORM SPECIFICATIONS
All metal buttons, buckles, snaps and insignia for police officers will be silver or gold in color depending
on rank of officer.
CAP:
The uniform cap shall be Dacron/Wool serge, five star model, navy blue police cap with black patent finish
visor. The cap shall have either a silver or gold band, and two eyelets provided for the shield. The cap needs to
be consistent with Midway Model #5SWNV.
COMMAND STAFF CAP:
Same as police officer's five star hat with navy serge top and gold embroidered oak leaf visor with gold cloth
band. The cap needs to be consistent with Midway, Model #55WNV.
RAIN CAP COVERS:
Reversible Black/Orange. The covers need to be consistent with Blauer, Model #107.
FOUL WEATHER CAP:
Trooper style fur cap, navy blue in color, vinyl top with soft simulated fur ear flaps, Dacron insulated quilted fur
lining. The cap needs to be consistent with Album, Model #195.
POLICE OFFICER SHIRTS:
Flying Cross, full badge sling, permanent military creases, Interlined and top stitched pocket flaps with Velcro
closure, two buttoned interlined cuff, color is midnight blue or LAPD blue and shoulder straps. The shirts shall
be made of either a Dacron polyester/ rayon blend, suggested that Dacron polyester is 65% and rayon is 35 %, or
100% polyester, as approved by the Police Department representative. Long sleeve ladies need to be consistent
with Model #104R6676, short sleeve ladies need to be consistent with Model #154R6686, short sleeve men's
need to be consistent with Model #97W6686, long sleeve men's need to be consistent with Model #47W6686.
Sergeants shall have patches with three stripes sewn onto both sleeves.
Page 1
COMMUNITY SERVICE OFFICER SHIRTS:
Flying Cross, and shall have the same specifications as the Shirts listed above. This color is Light Blue with the
words Community Service Officer`in black and silver sewn.on a patch that rests above the nameplate holes on
shirt. Shirts need to be consistent with Elbeco Model # 35W5435 and Model # 85R5435.
COMMAND STAFF AND SERGEANTS SHIRTS:
Flying Cross and shall have the same specifications as the Police Officer Shirts, but the color is white.
UNIFORM PANTS
Fechheimer pants with four pockets, men's consistent with Model # 39400 and ladies Model # 42290. These
pants are a blend of 75% polyester and 25 % wool.
SHOES:
Men's shoes are described as a forward thrust leather oxford, black, smooth leather with leather covered
cushioned insole and forward thrust outsole. Color - Black. Sizes 8 - 13. Width D to EEE. A second shoe style
is a clarino oxford, black in color made of Poromeric upper, breathable comfort lining long lasting Urethane
leather fiber outsoles, soft cushion insoles for extra comfort. Color - Black. Sizes 8 - 13. Width D to EEE. An
example is Bates Model # 942 BS
Women's shoes are described as being a forward thrust leather oxford, smooth black leather covered cushioned
insole. Color - Black. Sizes 5 —11, width is medium to wide.
A second shoes style is a clarion oxford, black in color made of Poromeric upper, breathable comfort lining long
lasting Urethane leather fiber outsoles, soft cushion insoles for extra comfort. Color - Black. Sizes 5 - 11 Width
medium to wide. An example is Bates Model # 742 BS.
BOOTS:
Men's boots are described as black in color waterproof leather. Sizes 8- 13, width D to EEE. Boot selections
should have models that are laced and zippered. Boots can be manufactured by Rocky, Converse, Thorogood,
Magnum or Bates.
Ladies boots are described as black in color waterproof leather. Sizes 5 -11, width is medium to wide. Boot
selection should have models that are laced and zippered. Boots can be manufactured by Rocky, Converse,
Thorogood, Magnum or Bates.
TIES:
Navy or LAPD blue that matches the uniform shirts with a polyester and wool blend material.
Page 2
WINTER JACKET:
All weather waist length jacket that is navy blue or LAPD blue in color that is water resistant, stain resistant and
fast drying. Jacket must have a full zip out thinsulate liner. The jacket must have a badge tab. Jacket must be
consistent with Fechheimer Model # 78140.
COMMUNITY SERVICE OFFICER WINTER JACKET:
All weather waist length jacket that is navy blue or LAPD blue in color that is water resistant, stain resistant and
fast drying. Jacket must have a full zip out thinsulate liner. This jacket will have the words Community Service
Officer in black and silver sewn on a patch that rests above the nameplate holes on shirt. The jacket must have a
badge tab and be consistent with Fechheimer Model # 78140.
RAINCOAT:
Reversible black and green, full length, brass zipper with badge tabs and slash side openings. The raincoat must
be consistent with Fechheimer Model #78140.
SPRING JACKET:
All weather waist length jacket that is navy blue or LAPD blue in color that is water resistant and fast drying.
Jacket must have a full zip out thinsulate liner. The jacket must have a badge tab. The jacket must be consistent
with Fechheimer Model # 58120.
V NECK COMMANDO SWEATER:
Sweater shall be a v- neck style with and without liner options. The sweater is to be consistent with Blauer
Model # 205 -4.
MOCK TURTLENECKS:
Navy blue or LAPD in color, sizes medium through XXX Large
Page 3
EOUIPMENT SPECIFICATIONS
Body Armor: Level 2 body annor with armor shirt carrier that has front to back coverage and six point
adjustable strapping system. Body armor must have a trauma plate and a plate pocket The armor must be
consistent with NU standards. See Page 5 for warranty requirements.
Handcuff case: black in color, basket weave with snap enclosure. The snaps will need to be either gold or silver
in color. The case must fit 2 -1/4" belt and be consistent with 90 -4HS.
Handcuffs: satin nickel finish with chain connecting the two cuffs and be consistent with Smith and Wesson
Model #100.
Cartridge Case: black in color, basket weave and capability of holding two .40 caliber or two .45 caliber
magazines.
ASP Baton Holder. black in color and basket weave, consistent with Model #52433 -ASP.
ASP Baton: ASP Baton 21 ", black chrome, foam grip and consistent with Model # 52411 -ASP.
Glove Pouch: black in color, basket weave and consistent with Model 5610 -3.
Mini - Maglite: black in color and consistent with Model # M2AO1C.
Mini- Maglite Holder: black in color, basket weave and be consistent with Model # 5558 -1.
Holster: black in color, basket weave, Level 11 and will be used with the Smith and Wesson M & P .40 caliber
handgun. The holster shall be consistent with the Safariland Model # 6320- 2192 -481.
Garrison Belt: black in color, basket weave, Don Hume 1 -3/4" wide, sizes 28 through 52 and be consistent
with Model #BI I IBW.
Sam Browne Belt: black in color, basket weave, Don Hume Fully lined 2 -1/4" wide, sizes 28 through 52 and
be consistent with Model #B101BW.
Belt Keepers: black in color, basket weave, Don Hume 1/4" leather keeper, double snap, and be consistent with
Model #S502 -1 BW.
Nameplate: Reeves metal framed bar with clutch back. Brushed silver or gold with black lettering and have the
CALEA logo. This nameplate needs to be consistent with Model # 50 B -SS and B -GS. .
Serving Since Bar: Reeves metal framed bar in both gold and silver with black lettering. The silver needs to be
consistent with Model #1252 -S and the gold needs to be consistent with Model #1252 -G with black lettering.
Whistle: black in color plastic, containing no cork ball with a high and low, two -toned pitch consistent with
Model #W616BK. `
Page 4
Patches: 4 x 4 -1/4 inch shield, Twill background, Thread colors green, brown, silver and gold depending on
rank. Contains wording "OAK BROOK POLICE" See the attachment.
Metal Clip Board: Model AH8512
Metal Citation Holder: AH- 48102.
Metal Parking Ticket Holder: AH -4295.
Epaulet Clip: 5469 -1
Bike Shoe: Black #B -SP353
BODY ARMOR WARRANTY
Ballistic Panels:
For five years after the date of purchase, the contractor will warrant that the ballistic panels will prevent the
penetration of the labeled projectiles at their designated velocities. This warranty is null and void if the covering
is torn or if the armor is subjected to any in- service abuse or misuse. Any alteration of the ballistic panels or the
placement of the ballistic panels in any cover other than provided for the vest by the contractor will also render
this warranty null and void.
Removable Covers:
Removable machine washable covers shall be warranted for 24 months after the date of purchase against any
defects in material and or workmanship.
Permanent Covers:
Permanent covers shall be warranted for 36 months after the date of purchase against any defects in material and
or workmanship.
Replacement Policy:
Should the vest sustain damage during an on -duty confrontation from a firearm projectile, automobile accident,
sharp and /or blunt instrument, contractor will replace the vest at no charge. A new vest shall be supplied
immediately.
F
Page 5
Section E General Conditions
1. FDA
All goods are to be shipped prepaid, F.O.B. Destination to the Village, or at the Village's option, picked up by
Village personnel.
Shipments sent C.O.D. without Village's written consent will not be accepted and will, at Contractor's risk and
expense, be returned to Contractor. Unauthorized shipments are subject to rejection and return at Contractor's
expense.
2. Liens, Claims. and Encumbrances:
Contractor warrants and represents that all the goods and materials ordered herein are See and clear of all liens,
claims, or encumbrances of any kind.
3. Delivery Requirements:
All orders are to be shipped to the Village, unless Village personnel choose to pick -up items at contractor's
location. All deliveries to the Village for items covered by this Bid shall be made Monday through Friday between
the hours of 8:30 a.m. and 5:00 p.m., unless specified otherwise by the Police Department. All shipments are to be
inside delivery at the Police Department. Ninety percent (90 %) of order must be complete within 48 hours of order
placement.
If Contractor anticipates exceeding 48 hours due to back orders, items shall be shipped as available rather than
waiting for order completion, regardless of dollar value. Invoicing is to be based on items shipped.
4. Inspections:
The Village reserves the right to visit and inspect the premises and operation of the Contractor.
5. Non - Discriminating:
The Contractor, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to
comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of
the Federal Rehabilitation Act, and rules applicable to each.
6. Pricing:
Prices shall remain firm for the 2012 calendar year. If the Village decides to exercise its right to renew the contract
for additional years, pricing for the additional calendar years will be negotiated with contractor, and must be
approved by the Village Board.
7. Contract Term:
The contract will be awarded for a 1 year term, with (3) 1 year options to renew, at the Village's sole discretion.
Page 1
8. Size of Order:
The quantities listed in the Bid are estimates only. The Village shall not be committed to any minimum dollar
purchase, and reserves the right to either increase or decrease the actual quantities ordered, at our sole option.
Items will be ordered and delivered or picked up as needed throughout the year, in quantities determined by the
Village.
9. Purchases Outside of This Bid
The Village reserves the right to purchase quantities of items specified in this Bid Package from other sources, if
determined necessary by the Village to meet the particular needs of the Police Department.
8. Fittings
The Contractor will be required to conduct a fitting, if needed, for each employee. Fittings will be done at the
Police Department.
Page 2
Section F Statement of Contractor's Qualifications
All questions must be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate attached sheets.
The Contractor may submit any additional information he or she desires.
1. Name of Contractor: 6, Uri 5 , q
2. Permanent main office address: �9 y9 �' =r ✓'� r� �(' � C i rQ I O , --rL
3. When organized: % �?19� 3y
4. If a corporation, where incorporated: /9 5523
5. How many years have you been engaged in the contracting business under your present firm
or trade name: O PQ/
6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate
anticipated dates of completion) W have /io AinIc!) wriikn eortKo cts. p(�75e
CO_ � ✓io�/i ?W �/ ✓�1rr /1(P5_ IUP ,S &,q Q QIl %X WU-h a417Orn -$
ra'5,f1 IoM a io 7 yM ✓.s.
7. General cbamcter of w`ork performed by your com any M a n t/ G ►'e / a /1 d
8. Have you ever defaulted on a contract? A/0
a
10.
11.
12.
13.
List, on an attached sheet, the more important projects recently completed by your company,
stating the approximate cost for each, and the month and year completed. Include a contact
person and phone # for each. Nl0.
in work similar in
UnIfo /"S
Background and e
Credit available:
of the
6/
to this project:
4upr"►cs l- SU,�DAPrS OF� °o /JC_
Sf 30 geO15 Imp arPQh PSf012 h.5hPci
ipal members of your organization, including the eO ^P4 ` .
fa I /t hi P fih f Llr�
=1 y U.l foi �►
�
oOG �30 qk- 1 .
Page 1
14. Bank reference: 121AZO aBanlC Ai6)1 lyd KoloKowsKi, ✓O
(_708) 5$3. 3877 f /Pct #.
15. Will you, upon request, fill out a detailed financial statement and finnish any other
information that may be required by the Village of Oak Brook:
16. The undersigned hereby authorizes and requests any person, firm, or corporation to famish
any information requested by the Village of Oak Brook in verification of the recitals
comprising this Statement of Contractor's Qualifications.
M
DATED at �l_._�, Illinois this day of r-e 2012.
By:
Title
STATE OF ILLINOIS)
/,, )
COUNTYOF Co9k} SS.
A6 r j 6t, being duly sworn deposes and says that4ie is the Y cP eS • of
�J-&— r w$ and that the answers to the foregoing questions and all
statements therein contained are true and correct
SUBSCRIBED and sworn to before me this day of kDmau i 12012.
Public
ANTHONY J. HANSEN
Notary Public - State of Illinois
y commission Expires Mat 05, 2013
Page 2
Section G References
Bidder shall supply the following information listing at least five customers for which the bidder
has supplied a similar type of commodities, service, or construction.
1. Company Name: ✓�� �O i (� ePa'" e .e -
Address: 9501 &LIOn 1105ayont, 1L (000/9
Phone #: (YY7) -9a3 - / /3q ex_ -1. JO
Contact: - fejj-f._ TO n g ie"ap --O
2. Company Name:
Address:
Phone #: (&-30-)
Contact: I if
3. Company Name:
Address: Ia c3/
Phone #:
Contact:
a✓
J4,
r. SL. 6, 0 l 76;�
671- yo &/
C h i e4 )f ►h-Ya o Tar -eAo 1,0,—
rK �o li ce fJ fP a r'� -(P�1 �-
�f
Oa K Pay-/e, I-L (oo30a
08 � 36-9- 6-51
,41. ✓elasco
4. Company Name:
1i
z lt+
Address: //-/cg/ L a re d w e h r /o1, /1%, - -th to ro O K, IL- 600&-4
Phone #: .06q- � y yl ('0
Contact: M �' T n
S. Company Name: X011 y b e p a ✓t�-� e4 `-
Address: A/90/ U125/ Cer,�AK Qd_� efCl► -o, SL 1oO80�
Phone #: C703 5 a - 02 13
Contact: e-10 er;17 f� deal tQ Yc fl" I /QY �Lt ►�
�. ..S'otlfh far ,�t fo.-1 ,Gb /ico .�epa ✓�r°�� --!!
IL
c�t/c� Chi e L9 Pagee (� /600 /D
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the authority to
make this certification on behalf of the bidder for the construction, product, commodity, or service
briefly described as follows:
"Police Department Uniforms and Equipment"
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois
Compiled Statutes, 1993, the bidder is not barred from bidding on this contract as a result of
a conviction for the violation of State of Illinois laws prohibiting bid - rigging or bid - rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/1142.1 -1 of the
Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2 -105. of the Illinois
Compiled Statutes, 1993, the bidder has a written sexual harassment policy in place
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through
the Illinois Department of Human Rights and the Human Rights
Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
✓ Corporation Partnership Individual
Firm Name: ,,r G.
ul) i f0 in'S
,
TYi
Address: 5-q y9
Lk).
, -
City, State, ZIP: 01 I
Signature:
Name Printed:
Title: V t L -P -
zL (o0(a J
e::7a /el
Page 1
:i
Telephone: ( 7 5qS-- LI & iy Date: 01
ATTEST:
SUBSCRIBED AANSWORN TO OFFlCIAL SEAL
before me this da ANTHONY J. HgNSEN
/ Y Notary Public •State of Illinous
Of rN7Y1.I0WL( ��(11 �_— My COmmission Expires Mar 05, 2x79
Page 2
Section I Contract
Police Department Uniforms and Equipment
THIS AGREEMENT, made and concluded this 21_ day of Fe �✓d 2012, between the
Village of Oak Brook, a municipal corporation, acting by and through its President and
Board of Trustees, known as VILLAGE, and S. G. a l' _% 6, Zoe—
his
executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSET 4: That for and in consideration of the payments and agreements mentioned
in the Bid hereto attached, to be made and performed by the VILLAGE, and according to
the terms expressed in the Bond (if applicable) referring to these presents, the
CONTRACTOR agrees, at their own proper cost and expense, to do all work, furnish all
materials and all labor necessary to complete the work in accordance with the plans and
specifications hereinafter described, and in full compliance with all of the terms of this
Contract.
And it is also understood and agreed that the entire Bid Package hereto attached, approved
by the VILLAGE this ?�_ day of re h•, 20012, are all essential documents of this
contract and are a part hereof.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the above
mentioned date.
ATTEST: /ILLAGE OF OAK BROOK
Village Clerk
ATTEST:
Sec
. 1
By
Gopal Lalmalani
Village President
Corporate Name /�
By Teen
Contractor
Page 1
�, .
._
,.
_�
.
r..
,,...
Partners doing Business under
the firm name of
(If a Co- Partnership)
�Tti
0 1A
Party of the econd Part (If an Individual)
0
Party of the Second Part
Page 2
SEXUAL HARASSMENT CERTIFICATE
G. 0/1 i 6, .s/) c.
hereinafter referred to as "Contractor" having
submitted a bid/bid for Ilo I i c¢ U A I tU►'-/ to the Village of Oak
Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a written sexual
harassment policy in place in full compliance with 775 ILCS 512- 105(Ax4) including the following
information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in Section 6-
10 1 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of Human
Rights upon request. e
Sub 'bed and s to
before me this Sty
of 012.
ANTHONYJ.HANSEN
Notary Public - State of Illinois
r Commission Expires Mar 05, 2079
Authorized Agent of Contractor
Page 3
CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
y I Uu icS having executed a contract for'h5 f with the
VILLAGE, hereby certifies that said contractor is not barred from executing said cokrad as a result
of a violation of either Section 5/33E -3 or 5/33E -4 of Chapter 720 of the Illinois Compiled Statutes.
(DRUG -FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying with
Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3,
AttesfJVJitn
By:
Title :o X71/" L /t'wAdP_
Subscribed and ^Sw,� to
beforeJr►a this � day
of YR0fNA ! , 20 —P—.
ANTHONY J. HANSEN
Notary public' State of Illinois
y Commission Expires 4, 05 20
Contractor Q,
By: Name of of ontractor's Executing
Officer
Title:
Page 4
t✓C:f - PreS
Title of Contractor's Executing
Officer
My Commission Expires: 3 .S�_ /-3
-SEAL-