R-1250 - 03/26/2013 - FIREWORKS - ResolutionsRESOLUTION 2013- FIREWORKS -AG -R -1250
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
MELROSE PYROTECHNICS FOR THE 2013 INDEPENDENCE DAY FIREWORKS DISPLAY
WHEREAS, the Village will be conducting its official 2013 fireworks display on July 3, 2013
( "Fireworks Display'); and
WHEREAS, the Village requested proposals from qualified vendors to provide the Fireworks
Display; and
WHEREAS, the Village received proposals from three qualified vendors, each of which proposed
fireworks displays of differing content; and
WHEREAS, Village Staff has determined that Melrose Pyrotechnics ( "Melrose") submitted the
proposal that will provide the best overall value to the Village; and
WHEREAS, Melrose has provided other fireworks displays to the Village in the past in a safe,
efficient, and professional manner; and
WHEREAS, the Village and Melrose desire to enter into and execute an agreement for Melrose to
provide the Fireworks Display, which agreement is attached to this Resolution as Exhibit A
( "Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Melrose in a form acceptable to the Village
Manager and the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village in a
final form acceptable to the Village Manager and the Village Attorney.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2013 - FIREWORKS -AG -R -1250
Approving Exec. Of Agmt. w/Melrose Pyrotechnics
Page 2 of 3
APPROVED THIS 26th day of March, 2013 �-
Gopal G. La a ani
Village President
PASSED THIS 26th day of March, 2013
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, Zannis
Nays: None
Absent: None
ATTEST:
O
Charlotte K. Pruss
Village Clerk
EXHIBIT A
AGREEMENT
FIREWORKS DISPLAY AGREEMENT
THIS AGREEMENT ( "Agreement") is entered into thi Qday of 013, and is
by and between MELROSE PYROTECHNICS, INC., an Indd''mna_ corporation ( "Contractor'),
and the VILLAGE OF OAK BROOK, an Illinois municipal corporation ( "Village ").
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set
forth in this Agreement, and pursuant to the Village's statutory and home rule powers, the
Contractor and the Village hereby agree as follows:
SECTION ONE: TIME AND PLACE OF DISPLAY. The Contractor shall provide a
twenty three (23) minute continuous aerial fireworks display ( "Display") at that certain location
within the Village's Sports Core designated by the Village ( "Site's. The Display shall begin at
approximately 9:15 p.m. at the annual Fourth of July celebration hosted by the Village,
scheduled for Wednesday, July 3, 2013 ( "Display Date "), and shall continue thereafter for no
less than twenty three (23) minutes with no lags between firing of the individual fireworks
devices ( "Time of Performance"). The Contractor shall be responsible for completion of all
work within the Time of Performance, notwithstanding any strike or other work stoppage by
employees of either Contractor or of the Village.
SECTION TWO: CONTRACTOR OBLIGATIONS. The Contractor shall be obligated to
perform the following:
A. The Contractor shall furnish all labor, equipment, supplies, personnel and
supervision necessary to provide the Display, as set forth on the proposal attached as Exhibit A
to this Agreement ( "Proposal"); provided, however, that the Contractor may, at its discretion,
substitute fireworks devices of equal or greater value and duration than those devices set forth
on Proposal;
B. The Contractor shall, at its sole cost and expense, ensure that all personnel
involved in the set -up, operation, removal, and disposal of all fireworks devices involved in the
Display be experienced pyrotechnic operators licensed to perform such work under the laws of
the State of Illinois;
C. The Contractor shall deliver, set up, and execute the Display at the Time of
Performance;
D. The Contractor shall, upon completion of the Display, cause all equipment
associated with the Display to be removed from the Site, and shall remove and properly dispose
of all unfired or unexploded material; and
E. The Contractor shall conduct the Display in accordance with National Fire
Protection Association standards and guidelines for safety.
SECTION THREE: VILLAGE OBLIGATIONS. The Village shall be obligated to
perform the following:
A. The Village shall furnish an area adequate for the parking of automobiles by
spectators of the Display;
B. The Village shall, at its sole cost and expense, provide personnel for the purpose
of establishing crowd control in the general area of the Site;
C. The Village shall, at its sole cost and expense, provide a fire guard during the
Contractor's clearing of debris from the Site immediately following the conclusion of the Display;
D. The Village shall establish a sufficient area for the safe operation of the Display,
including, without limitation, establishment of a spectator safety area ( "Spectator Safety
Area'), which Spectator Safety Area shall include all points within 700 feet of the Site, and
which shall be marked with rope or other suitable materials to prevent spectators from entering
the Spectator Safety Area. The Village shall also provide adequate police protection to prevent
spectators from entering the Spectator Safety Area; and
E. The Village shall conduct a search of the fallout area the morning after the
Display is conducted to remove all debris resulting from the Display.
SECTION FOUR: INTOXICATED EMPLOYEES. The Contractor shall cause any of its
employees who are intoxicated or under the influence of a controlled substance to be removed
immediately from the Site, and shall prohibit any such employee from performing any work on
the Display or at the Site.
SECTION FIVE: TERMINATION RIGHTS. The Contractor shall have the right, but not
the obligation, to terminate the Display in the event that unauthorized persons enter the
Spectator Safety Area and the Village is unable or unwilling to satisfy its obligations pursuant to
Section 3 of this Agreement.
SECTION SIX: PAYMENT. The Village shall pay the Contractor the sum of $23,000.00
( "Fee ") for the Display within 30 days after the date of performance of the Display. The Fee
includes all applicable federal, state, and Village taxes of every kind and nature applicable to the
Display. Contractor may charge the Village a service fee equal to 1.5% of the Fee per month if
the Village fails to pay the Fee within 30 days after the Display is conducted by the Contractor.
SECTION SEVEN: CANCELLATION: RESCHEDULING OF DISPLAY.
A. Cancellation by Contractor. The Contractor shall have, in its sole and absolute
discretion, the right to make a determination that the Display should be canceled due to
inclement or unsafe weather conditions. In the event the Display is cancelled by the Contractor
due to inclement or unsafe weather conditions, the Display shall be on July 4, 2013 at 9:15 p.m.
( "Rain Date'. If inclement or unsafe weather conditions prevent the Contractor from
performing the Display on either the Display Date or the Rain Date, the Parties shall confer and
agree to a mutually convenient alternate date ( "Alternate Display Date"), no later than 'six
months after the original Display Date set forth herein to conduct the Display. Upon
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SECTION THREE: VILLAGE OBLIGATIONS. The Village shall be obligated to
perform the following:
A. The Village shall furnish an area adequate for the parking of automobiles by
spectators of the Display;
B. The Village shall, at its sole cost and expense, provide personnel for the purpose
of establishing crowd control in the general area of the Site;
C. The Village shall, at its sole cost and expense, provide a fire guard during the
Contractor's clearing of debris from the Site immediately following the conclusion of the Display;
D. The Village shall establish a sufficient area for the safe operation of the Display,
including, without limitation, establishment of a spectator safety area ( "Spectator Safety
Area', which Spectator Safety Area shall include all points within 700 feet of the Site, and
which shall be marked with rope or other suitable materials to prevent spectators from entering
the Spectator Safety Area. The Village shall also provide adequate police protection to prevent
spectators from entering the Spectator Safety Area; and
E. The Village shall conduct a search of the fallout area the morning after the
Display is conducted to remove all debris resulting from the Display.
SECTION FOUR: INTOXICATED EMPLOYEES. The Contractor shall cause any of its
employees who are intoxicated or under the influence of a controlled substance to be removed
immediately from the Site, and shall prohibit any such employee from performing any work on
the Display or at the Site.
SECTION FIVE: TERMINATION RIGHTS. The Contractor shall have the right, but not
the obligation, to terminate the Display in the event that unauthorized persons enter the
Spectator Safety Area and the Village is unable or unwilling to satisfy its obligations pursuant to
Section 3 of this Agreement.
SECTION SIX: PAYMENT. The Village shall pay the Contractor the sum of $23,000.00
( "Fee ") for the Display within 30 days after the date of performance of the Display. The Fee
includes all applicable federal, state, and Village taxes of every kind and nature applicable to the
Display. Contractor may charge the Village a service fee equal to 1.5 % of the Fee per month if
the Village fails to pay the Fee within 30 days after the Display is conducted by the Contractor.
SECTION SEVEN: CANCELLATION: RESCHEDULING OF DISPLAY.
A. Cancellation by Contractor. The Contractor shall have, in its sole and absolute
discretion, the right to make a determination that the Display should be canceled due to
inclement or unsafe weather conditions. In the event the Display is cancelled by the Contractor
due to inclement or unsafe weather conditions, the Display shall be on July 4, 2013 at 9:15 p.m.
("Rain Date"). If inclement or unsafe weather conditions prevent the Contractor from
performing the Display on either the Display Date or the Rain Date, the Parties shall confer and
agree to a mutually convenient alternate date ( "Altemate Display Date "), no later than 'six
months after the original Display Date set forth herein to conduct the Display. Upon
rescheduling to an Alternate Display Date, the Village shall pay to the Contractor an amount
equal to 15% of the Fee. This amount shall be in addition to the Fee. In the event the Village
does not choose to reschedule another date or cannot agree to a mutually convenient date,
Village shall pay to Contractor an amount equal to 40% of the Fee as full payment and
settlement for the Contractor's costs, damages and expenses.
B. Cancellation by Village. In the event the Display is cancelled by the Village prior
to the Display Date, the Village shall pay to the Contractor an amount equal to Contractor's
actual expenses incurred in preparation for the Display, including, but not limited to, material
purchases, preparation and design costs, deposits, licenses and employee charges. Contractor
will provide documentation of such expenses to the Village upon demand for payment.
Payment of the Contractor's expenses pursuant to this Section 7.B shall be the Contractor's
sole remedy for cancellation of the Display by the Village prior to the Display Date.
SECTION EIGHT: INSURANCE. The Contractor, at its sole cost and expense, shall
provide liability insurance in the amount of $5,000,000, which insurance shall include, without
limitation, protection for the benefit of spectators from the time the Contractor arrives at the Site
until the residuals from the Display are removed therefrom. The limit of liability shall be
$2,000,000 for bodily injury and $2,000,000 for property damage. The Contractor shall cause
the Village to be named as an additional insured on the insurance policy required by this
Section. At least one week prior to the Display, the Contractor shall provide the Village with
either (a) a copy of the entire insurance policy, or (b) a Certificate of Insurance along with a
letter from the broker issuing the insurance policy to the effect that the Certificate accurately
reflects the contents of the insurance policy.
SECTION NINE: INDEMNITY. The Contractor shall, and does hereby agree to, hold
harmless and indemnify the Village and all Village elected or appointed officials, officers,
employees, agents, representatives, engineers, and attorneys, from any and all claims that may
be asserted at any time against any of such parties in connection with the Display; provided,
however, the foregoing indemnity shall not apply to willful misconduct or gross negligence on
the part of the Village.
SECTION TEN: PERMITS; FEES. The Contractor shall, at its sole cost and expense,
obtain all permits, give all necessary notices, pay all license fees, and comply with all applicable
local, state, and federal rules, regulations, and ordinances.
SECTION ELEVEN: VEHICLES. All vehicles utilized by the Contractor shall be
properly identified and licensed as required by the laws of the State of Illinois.
SECTION TWELVE: TAXES. The Contractor assumes complete and sole liability for
the payment of all applicable federal, state, and local taxes.
SECTION THIRTEEN: BIDDING. The Contractor certifies hereby that it is not barred
from bidding on this contract as a result of violations of either Section 33E -3 or Section 33E-4 of
the Illinois Criminal Code.
SECTION FOURTEEN: SEXUAL HARRASMENT. The Contractor certifies hereby that
it has a written sexual harassment policy in place in full compliance with 775 ILCS 512 -
105(A)(4).
SECTION FIFTEEN: OPTION TO RENEW. The Village shall have two options to
renew this Agreement by delivering written notice to Contractor for Contractor to provide a
Display to the Village in 2014 and 2015 on the dates set forth below:
If the Village exercises either if its options to renew this Agreement, all of the terms of
this Agreement shall apply, including, without limitation, the Fee provision contained in Section 6
herein. The Village shall have no obligation to exercise either of its options to renew this
Agreement.
SECTION SIXTEEN: GENERAL PROVISIONS.
A. Relationship of the Parties. The Contractor shall act as an independent
contractor in providing and performing the Display. Nothing in, nor done pursuant to, this
Agreement shall be construed (i) to create the relationship of principal and agent, employer and
employee, partners, or joint venturers between the Village and Contractor; or (ii) to create any
relationship between the Village and any subcontractor of the Contractor.
B. Amendment. No amendment or modification to this Agreement shall be
effective unless and until such amendment or modification is in writing, properly approved in
accordance with applicable procedures, and executed.
C. Assignment. This Agreement may not be assigned by the Village or by the
Contractor without the prior written consent of the other party.
D. Binding Effect The terms of this Agreement shall bind and inure to the benefit
of the Parties hereto and their agents, successors, and assigns.
E. Notice. Any notice or communication required or permitted to be given under
this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable
overnight courier, or (iii) by certified mail, return receipt requested, and deposited in the U.S.
Mail, postage prepaid. Unless otherwise expressly provided in this Agreement, notices shall
be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit
with an overnight courier as evidenced by a receipt of deposit; or (c) three business days
following deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with
the requirements of this Subsection, each Party shall have the right to change the address or
the addressee, or both, for all future notices and communications to such party, but no notice of
a change of addressee or address shall be effective until actually received.
Notices and communications to the Village shall be addressed to, and delivered at, the
following address:
Display Date
Rain Date
2014
Jul 3, 2014
Jul 4, 2014
2015
Jul 3, 2015
July 4, 2015
If the Village exercises either if its options to renew this Agreement, all of the terms of
this Agreement shall apply, including, without limitation, the Fee provision contained in Section 6
herein. The Village shall have no obligation to exercise either of its options to renew this
Agreement.
SECTION SIXTEEN: GENERAL PROVISIONS.
A. Relationship of the Parties. The Contractor shall act as an independent
contractor in providing and performing the Display. Nothing in, nor done pursuant to, this
Agreement shall be construed (i) to create the relationship of principal and agent, employer and
employee, partners, or joint venturers between the Village and Contractor; or (ii) to create any
relationship between the Village and any subcontractor of the Contractor.
B. Amendment. No amendment or modification to this Agreement shall be
effective unless and until such amendment or modification is in writing, properly approved in
accordance with applicable procedures, and executed.
C. Assignment. This Agreement may not be assigned by the Village or by the
Contractor without the prior written consent of the other party.
D. Binding Effect The terms of this Agreement shall bind and inure to the benefit
of the Parties hereto and their agents, successors, and assigns.
E. Notice. Any notice or communication required or permitted to be given under
this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable
overnight courier, or (iii) by certified mail, return receipt requested, and deposited in the U.S.
Mail, postage prepaid. Unless otherwise expressly provided in this Agreement, notices shall
be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit
with an overnight courier as evidenced by a receipt of deposit; or (c) three business days
following deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with
the requirements of this Subsection, each Party shall have the right to change the address or
the addressee, or both, for all future notices and communications to such party, but no notice of
a change of addressee or address shall be effective until actually received.
Notices and communications to the Village shall be addressed to, and delivered at, the
following address:
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, Illinois 60523
Attention: David Niemeyer, Village Manager
With a copy to:
Holland & Knight LLP
131 South Dearborn, 30th Floor
Chicago, Illinois 60603
Attention: Peter M. Friedman, Village Attorney
Notices and communications to the Contractor shall be addressed to, and delivered at,
the following address:
Melrose Pyrotechnics, Inc.
1 Kingsbury Industrial Park, P.O. Box 302
Kingsbury, Indiana 46345
Attention; Robert Kerns, Director of Operations
Email:
F. Provisions Severable. If any term, covenant, condition, or provision of this
Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions shall remain in full force and effect and shall in no way be affected,
impaired, or invalidated.
G. Time. Time is of the essence in the performance of this Agreement.
H. Governing Law; Venue. This Agreement and any dispute arising out of or
relating to this Agreement shall be governed by and construed in accordance with the laws of
the State of Illinois, without reference to its conflict of law rules. All judicial actions relating to
any interpretation, enforcement, dispute resolution or any other aspect of this Agreement shall
be brought in the Circuit Court of the State of Illinois, DuPage County, Illinois. Any matter
brought pursuant to the jurisdiction of the federal courts shall be brought in the United States
District Court of the Northern District of Illinois.
I. Entire Agreement. This Agreement constitutes the entire agreement between
the parties and supersedes any and all previous or contemporaneous oral or written
agreements and negotiations between the Village and the Contractor with respect to the
services contemplated in this Agreement.
J. Waiver. No waiver of any provision of this Agreement shall be deemed to or
constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall
any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly
provided in this Agreement.
K. Rights Cumulative. Unless expressly provided to the contrary in this
Agreement, each and every one of the rights, remedies, and benefits provided by this
Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies,
and benefits allowed by law.
L. Exhibits. Exhibit A attached to this Agreement is, by this reference,
incorporated in and made a part of this Agreement. In the event of a conflict between an exhibit
and the text of this Agreement, the text of this Agreement shall control.
M. Conflicts of Interest. Contractor represents and certifies that, to the best of its
knowledge: (1) no elected or appointed Village official, employee or agent has a personal
financial interest in the business of Contractor or in this Agreement, or has personally received
payment or other consideration for this Agreement; (2) as of the date of this Agreement, neither
Contractor nor any person employed or associated with Contractor has any interest that would
conflict in any manner or degree with the performance of the obligations under this Agreement;
and (3) neither Contractor nor any person employed by or associated with Contractor shall at
any time during the term of this Agreement obtain or acquire any interest that would conflict in
any manner or degree with the performance of the obligations under this Agreement.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures the date and
year first above written.
M.
ATTE T:
Charlotte K, Pruss, Village Clerk
ATTEST:
VILLAGE OF OAK BROOK, an Illinois municipal
corporation
Gopal G- tSfmalani, Village President
INC., an Indiana
EXHIBIT A
Proposal
P Y R 0 T E C H N I C S.
February 21, 2013
Rania Serences
Senior Purchasing Assistant
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, Illinois 60523
RE: Independence Day Fireworks Display
Dear Rania,
Enclosed please find our companies proposal for this year's display.
Pursuant to your RFP, we have addressed all required elements in the enclosed proposal.
In regards to your statement on page 3 that all pyrotechnics materials should be top grade and
have been factory tested by the manufacturer to assure their individual quality, performance, and
safety. Melrose Pyrotechnic, Inc. is a member of the A.F.S.L (American Fireworks Standards
Laboratory) the owner of Melrose Pyrotechnics, Inc., Michael Cartolano, sits on the board of this
organization as well as the A.P.A (American Pyrotechnics Association.) To be a member of this
organization requires that all products Melrose imports must be tested and certified by the
manufacturer and independently tested and certified in China under the A.F.S.L Certification
program. (Please see enclosed certifications.) I have enclosed a CD with the music we propose
for this show. This CD also contains the requested walk out music of the William Tell Overture.
If the board has any questions, we would be happy to come to a meeting and explain our
proposal in detail.
We look forward to the possibility of working with the Village of Oak Brook again this year.
Res tfixlly,
B erns,
Director of Operations
bobgmelrosenvro.com
.Melrose Pyrotechnics
1 Kingsbury Industrial Park
P.O. Box 302
Kingsbury, IN 46345
T219-393-5522 800- 771 -7976
F219-393-5710 800 -775 -7976
melrosepyro.com
� �- �I_Melrose
P V R O T E C H N I C 5°
Statement of Qualifications
Melrose has been in the fireworks business for over 50 years. The company has been
under the direction and control of Mike Cartolano since his father's death in 1981.
At the time of his father's death, the company displayed fireworks primarily for religious
events and for the Chicago White Sox. Today, Melrose employs 27 full -time employees
and provides firework displays to more than 400 customers over the 4a' of July holiday
alone.
We fully understand the scope of services described in the RFP. We agree to provide the
work as described in the RFP in accordance with the terms and conditions of any contract
awarded pursuant to the RFP process.
Having worked at this exact venue from 1991 to 2009, we are familiar with the type of
products that work well at this location.
The financial stability of Melrose is evident by the stature of our work in providing over
1,200 shows every year. Melrose imports in excess of 30,000 cases of fireworks each
year making us one of the largest display companies in the country.
We have the professional references of some of the countries largest event producers and
professional sports teams.
Melrose has competed in and received the following awards;
Prestigious Global Awards
2ad Place, Jinshan International Beach Fireworks Festival, Shanghai China (2012)
2 °d Place, Hanabi World Cup, Nagasaki, Japan (2011)
1' Place, Hanabi World Cup, Nagasaki, Japan (2010)
3'a Place, L'International des Feux Loto- Quebec, Montreal, Canada (2009)
1 s` Place, Shanghai International Music Fireworks Festival, Shanghai, China (2007)
15t Place, L'Intemational des Feux Loto- Quebec, Montreal, Canada (2006)
The quality and depth of experience in our shows is unmatched and is evident in
everything we do. Melrose, its designers and event producers, possess years of
experience in pyrotechnics and technological advancements within the industry. We
stock one of the most diverse inventories in the country, utilize the most advanced firing
systems, employ only professional crews and have great experience in producing multi-
media shows. The resumes of the key people involved in this project are included with
this proposal.
B. Proposal
In compliance with this Request for Proposals, and subject to all conditions thereof, the
undersigned offers and agrees, if this proposal is accepted, to furnish the services as outlined
herein for the Village of Oak .Brook at the amount indicated, subject to modification through
negotiations. The time and material, not to exceed, cost proposed shall include all anticipated
expenses.
Perform the 2013 Independence Day Fireworks Display
Not -to- Exceed Cost of $ 23,000.00
Please.provide a.detailed list (size, amount, cost) of mortars and shells, etc. that will be used for
the display
Firm Name:Melrose Pyrotechnics, Inc.
Address: .P.O x 302
City, Sta ;ZIP:. M ngsbury, Indiana 46345
Signature:
Name Printed: Robert Kerns
Title: Director of Operations
Telephone: (219)393-5,522 Date: 02/21/2013
If a. Corporation:
ATTEST:
C. References
Your Company Name:
The Contractor shall list :five (5) current references with needs similar to the Village of Oak
Brook for whom Contractor has provided comparable services. Please include company name,
address,.telephone number, year(s) employed by referenced firms, contact person, and type of
work you performed for that entity:
1. Company Name>Municipality: Navy Fier
Address: 600 East Grand Avenue
Chicago, Illinois 60616
Phone: (312 .)595 -5184
Contact Person: Jennifer Kramer
" Type of Work and Date Performed: Twice weekly Pyro - musical Programs
throughout the entire summer and fall.
2. Company Name /Municipality: Skokie Park District
Address: 9300 Weber Park Place
Skokie, Illinois 60077
Phone: ( 847 ) 933 -4355
Contact Person: Michelle Tuft
9
Type of Work and Date Performed: Pyro - musical Fireworks Display on July 4th
3. Company Name /Municipality: Hamilton Partners
.Address: 300 Park Boulevard, Suite 500
Itasca, Illinois 60143
Phone: f 630 f 250- 9700. .
Contact Person: Rick Staback
Type of Work and Date Performed: Pyro- musical Fireworks Display on July 4th
4. Company Name %Municipality:. Rockford 4th of July Committee
Address: P.O,. Box 1027
Rockford, Illinois 61105-
Phone: ( 815 ) 494 -2569
Contact Person: Joe Marino
Type of Work and Date Performed: Pyro- musical Fireworks Display on July 4th
5. Company Name /Municipality: Streator 4th of July Committee
Address: John and Joe Florists
1105 West Main Street
Streator, Illinois 61364
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D. Sexual Harassment Policy
MeiMSle Pyrotechnics, Inc. hereinafter referred to as "Contractor" having
submitted a bid/proposal fdrndependence Day Fireworks DisplaIt the Village of. Oak
Brook, DuPage /Cook Counties; Illinois; hereby certifies that said Contractor has a written sexual
harassment policy in piece in full compliance with 775 ILCS 5/2- 105(A)(4) including the following
information;
1 j.. An acknowledgment of the illegality of sexual harassment.
2) The definition of sexual harassment under State law.
3) A description of sexual harassment, utilizing examples.
4) The contractor's intemd complainiprocess including.penalties.
5) .The. legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6) Directions on how to contact the Department or the Commission:
7) An acknowledgment of protection of a complaint against retaliation as provided in Section
6 -101 of the,Human Rights Act:
Each contractor must provide a copy of such writte licy t the. Illinois Department.of Human
Rights upon request:
13y:
Aut orized A66MT761 Contractor
Subscribed and swo n to
befo a me this day
of , q j&j an . 20�3-.
lAlo�ur.�a �'12�
Notary Public
14
M
E. Contractors Certification
The undersigned, being first duly sworn an oath, :deposes. and states. that he has the authority to
make this certification on behalf of the contractor for the construction, product, commodity, or
service briefly described as follows:
"Independence Day fireworks Display"
1) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois
Compiled Statutes, 1993, the contractor is not barred from bidding on this contract as a
result of a conviction for the violation of State of Illinois laws, prohibiting bid- rigging. or
bid- rotating.
2). The undersigned states under oath that, pursuant to Chapter &5, Section. 5/11-42.1 -1 of the
Illinois Compiled :Statutes, 1993, the contractor is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue.
3) The undersigned certifies that, pursuant to Chapter 775, Section 5/2 -105. of the Illinois
Compiled Statutes, 1993, the contractor has a written sexual harassment policy in place
including the following information:
a) An acknowledgment of the illegality of sexual harassment.
b) The definition of sexual harassment under State law.
0 A description of sexual harassment, utilizing examples.
d) The Consultant's internal complaint process including penalties.
e) The legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission.
0 Directions on how to contact the Department or the Commission.
This business firm is:. (Check one)
x Corporation Partnership Individual
.Firm Name: Melrose Pyrotechnics, Inc.
Name printed: Hobert Kerns
Title. Director of Operations
Telephone: (219)393 -5522 Date: 02/21/2013
12
13
prop old SO MME 14A9 ' Your Melrose Contact
Bob Kerns
Event Name Village of Oak Brook
Event Date July 3, 2013
Client Contact Person Rania Serences
Type of Show Pyromusical Fireworks Display - Computer Choreographed
Length of Show 23 Minutes
Type of Pyrotechnic Effects All Aerial Shells up to 10"
Proposal Includes Five Million Dollars Public Liability Insurance
Licensed Professional Pyrotechnicians
Workers Compensation Insurance
All Fireworks Material Necessary to the Production
All Firing Equipment Necessary to the Production
Digital Soundtrack Production
Computer- Designed Choreography
Proposal Cost $23,000.00
1
"Melrose is like part of the family:'
- Nichols Manning, Senior Director of Game Operations for the Chicago White Sox
219 - 393 -5522 800 -771 -7976 melrosepyro.com
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In an effort to provide you with a detailed and clear proposal, we have included a list of
components to be considered for the design of your Melrose Pyrotechnics display. Please
take a moment to review our show design concepts and proposed pyrotechnic effects.
Opening Segment
The opening scene of your show is one of the most important segments of the display. Whether you choose a traditional display or a
pyromusical, our design team members are masters at tailoring your opening segment to thrill your audience from the very first shot.
Your audience will be captivated immediately, as we set the tone, pace, and feel for the rest of the program. This is traditionally estab-
lished through a barrage of multi -shot effects paired with an assortment of aerial shells.
Design Components
Red Peonies with Silver Tails
Blue Peonies with Silver Tails
Silver Peonies with Silver Tails
No Body
Red Peony Fan with Silver Tail
White Peony Fan with Silver Tail
Blue Peony Fan with Silver Tail
After your audience is fully enthralled in the spectacle of the opening segment, we transition into the main body of the display. You will
experience our commitment to design and organization first -hand as we present a progression of scenes that we design specifically for
you and your show. Because every device that we incorporate into your show is hand - picked, meticulously tested, and rated by our design
team, we are able to build a cohesive program that is highly dynamic and suited to your event and audience.
Design Components
Color Strobing Dahlias with Matching Tails
Crackling Palm Trees with Coconut Trunks
Glittering Peonies with Double Core Pistils
Color- Changing Pastel Crossettes
Diadem Chrysanthemums to Crackling Tips
Crackling and Color Wipe
This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics
Event Producer with any questions or concerns.
219 - 393-5522 800 -771 -7976 melrosepyro.com
&raml Finale
The ultimate destination and final act of every fireworks display is the grand finale. This is the segment of the show that your audience will
remember above everything else. Careful design and product selection are vital components of the process we use to customize your
grand finale. Not only sound, but color, flight time, effect duration, impact and presentation are all criteria we consider when choreo-
graphing your grand finale.
Design Components
Multi -color Finale Chrysanthemum Shells with Silver Tails
Red White and Blue Cross Ring Finale Shells
Double Layer Peony Shells with Flashing Cores
Silver Comets to Titanium Reports Finale Chain
Special Effects /Multi -Shots
Triple Peony with Strobing Tips Barrage
Signature - Heavy Crackling Golden Willows
Patriotic Palms in Red, Silver and Blue
Gold Brocade Butterflies with Cyan Stratosphere
In addition to the shells, multi- shots, candles, and chains that we implement throughout all segments of your show, we employ an extraor-
dinary catalog of special effects and display techniques that we use to complement the traditional crowd favorites. These effects range
from nautical shells, custom angled Roman candle scenes, expansive ground effect placements featuring strobes and flares, and layered
multi -shot effects, as well as custom - pattern shapes that are manufactured just for Melrose, such as hearts and smiling faces. These
special effects work in harmony and greatly enhance the look and feel of any display!
Design Components
Thunder to Colored Stars Report Shells
Assorted Color and Flash Salute Finale Shells
Red Comets to Titanium Salutes
Blue Tiger Tails to Silver Splatter Magnesium Salutes
Magnesium Splatter Flash Reports
Dark Thunder Salutes
Satums of Red, Green and Purple with Kamuro Rings
Color Changing Silver Crown to Purple /Green Crossettes
This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics
Event Producer with any questions or concerns.
-----i
219- 393 -5522 800 - 771 -7976 melrosepyro.com
Program
In an effort to provide you with a detailed and clear proposal, we have included a list of
components to be considered for the design of your Melrose Pyrotechnics display. Please
take a moment to review our show design concepts and proposed pyrotechnic effects.
Opening Segment
Shot Quantities Multi,Shot Items
9 Red Peonies with Silver Tails
9 Silver Peonies with Silver Tails
9 Blue Peonies with Silver Tails
9 Quick Crackling Crossette
36 Crackling and Color Wipe
Aerial Shells
10
3" Anping Fireworks
10
3" Dancing Fireworks Group
10
3" Glorious Entertainment Production
10
3" Icon Pyrotechnics International
10
3" Lidu Fireworks Corporation Ltd.
50
3" Riccardo Caballer
5
4" Sunny International
5
4" Riccardo Caballer
3
5" Sunny International
3
5' Riccardo Caballer
Product Description
Red - colored peonies over silver tails
Silver- colored peonies over silver tails
Blue - colored peonies over silver tails
Bright magnesium crackling crossettes
fired all at once creating gold glitter with
delayed crackling sparks
Gold glittering comets changing into bright
reports with colored shells over the
canopy
The opening segment of our show
includes an assortment of aerial shells
from several of our favorite manufacturers.
This variety of effects will captivate and
invite the audience to immerse
themselves into the night sky canvas we
are painting in front of them.
This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics
Event Producer with any questions or concerns.
219- 393 -5522 800 -771 -7978 melrosepyro.com
Main Body
Shot Quantities Aerial Shells
91
2'/" Glorious Entertainment Production
89
2 %" Icon Pyrotechnics International
90
2'/" Riccardo Caballer
120
3" Anping Fireworks
105
3" Dancing Fireworks Group
140
3" Sunny International
89
4" Dancing Fireworks Group
53
4" Glorious Entertainment Production
54
4" Icon Pyrotechnics International
61
4" Lidu Fireworks Corporation Ltd.
60
4" Riccardo Caballer
60
4" Vulcan Premier Fireworks
60
4" Yung -Feng Fireworks
36 5" Dancing Fireworks Group
20 5" Riccardo Caballer
44 5" Sunny International
40
5" Vulcan Premier Fireworks
38
6" Anping Fireworks
34
6" Riccardo Caballer
42
6" Yung -Feng Fireworks
3 8" Dancing Fireworks Group
2 8" Riccardo Caballer
3 8" Sunny International
2 10" Lidu Fireworks Corporation Ltd.
2 10" Vulcan Premier Fireworks
Product Description
This selection of assorted of 2 %" and 3"
shells will fill the night sky with color and
sound. Laying the foundation of your
display in the canvas of the dark, our
diverse collection of colors and break
patterns look great alone or when used as
complimentary devices in combination
with effects such as candles and
multi -shot boxes.
Our catalog of 4" shells is second to none
in terms of both quality and diversity.
Whether we are enhancing a scene of low
level effects or designing a central theme
to your display with them, our 4" shells are
the layers of paint on top of the canvas
foundation. Unique to this size are
crossettes and specialty Euro -style
cylinders.
Framing the entire display are our 5" and
6" aerial shells. Because these shells
break so high and wide, they are the
perfect tool to outline the rest of the
display. Due to their large size, these
shells allow for patterns and shapes not
possible in smaller shells.
Among the largest shells in use today, our
8 " -10" aerial shells break higher and wider
than your audience can imagine.
Designed in the USA, Europe, and Asia,
our lines of 8" and 10" shells are all
manufactured exclusively for Melrose.
This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics
Event Producer with any questions or concerns.
219- 393 -5522 800 -771 -7976 melrosepyro.com
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Shot Quantities Multi -Shot Items
30 Red Peonies with Silver Tails
30 Blue Peonies with Silver Tails
30 Green Peonies with Silver Tails
30 Yellow Peonies with Silver Tails
30 Silver Peonies with Silver Tails
30 Gold Aluminum rising Comets
Product Description
Red - colored peonies over silver tails
Blue - colored peonies over silver tails
Green - colored peonies over silver tails
Yellow - colored peonies over silver tails
Silver - colored peonies over silver tails
Bright golden fluffy comets
As we arrive at our finale, the progression
of the show has allowed us to set up your
audience for the high impact moment they
have been waiting for. This selection of
aerial shells compliment the rhythm and
pace of the program to conclude your
event with a powerful ending that will
leave your audience roaring in applause.
This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics
Event Producer with any questions or concerns.
219.393 -5522 800- 771 -7976 melrosepyro.com
Aerial Shells
70
3" Glorious Entertainment Production
70
3" Icon Pyrotechnics International
60
3" Lidu Fireworks Corporation Ltd.
60
3" Riccardo Caballer
4
6" Riccardo Caballer
4
6" Glorious Entertainment Production
2
8" Icon Pyrotechnics International
2
8" Riccardo Caballer
1
10" Riccardo Caballer
1
10" Vulcan Premier Fireworks
Product Description
Red - colored peonies over silver tails
Blue - colored peonies over silver tails
Green - colored peonies over silver tails
Yellow - colored peonies over silver tails
Silver - colored peonies over silver tails
Bright golden fluffy comets
As we arrive at our finale, the progression
of the show has allowed us to set up your
audience for the high impact moment they
have been waiting for. This selection of
aerial shells compliment the rhythm and
pace of the program to conclude your
event with a powerful ending that will
leave your audience roaring in applause.
This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics
Event Producer with any questions or concerns.
219.393 -5522 800- 771 -7976 melrosepyro.com
Oak Brook, IL
7 -3 -12
Proposed Soundtrack
ROBERT L. KERNS JR.
OBJECTIVE
EXPERIENCE
EDUCATION
To supervise / manage the project details for the Village of Oak
Brook firework display. To oversee the design of the program.
1993 - Present Melrose Pyrotechnics, Inc. Kingsbury, IN
Director of Operations
• Oversee daily operations at corporate facility and satellite
offices
• Supervise the display choreography division
• Logistics for all electrically fired programs (panels, equipment,
cues, tape decks, communication needs, radio stations)
• Supervise pyro - musical production teams
1979-1993 Berrien County Sheriff's Office St. Joseph, MI
Lieutenant Support Services Division
• Supervise all support services staff
• Responsible for 30 deputies and over 50 civilian employees
• Riot squad member
• Diplomatic security detail
• Forensic investigation
1981 - 1982 American Institute of Applied Sciences
1976-1977 Lake Michigan College
Emergency Medical Technician/Paramedic
Police Academy
PRODUCTION CREDITS
Chicago White Sox; City of Rockford; Texas Rangers; Hamilton
Partners, Inc.; Kane County Cougars; Chicago Bears and the re-
opening of Soldier Field; Evansville Freedom Festival; 'taste of
Chicago; Chicago Venetian Night; Chicago Millennium
Celebration (8) locations; U.S. National Hot Air Balloon
Championship; Arlington International Racecourse; Chicago
Bulls; Opening of Millennium Park; Navy Pier; JAM Productions;
Thomson Productions, L'Intemational des Feux Loto — Qu6bec
OBJECTIVE
EXPERIENCE
EDUCATION
JONATHAN GESSE
To create a unique and exciting soundtrack that provides the
necessary dynamics for choreographing the fireworks to the music.
2005 - Present Melrose Pyrotechnics, Inc. Kingsbury, IN
Soundtrack Producer
• Creative design
• Digital multi -track editing
• Digital mastering
• Time code synchronization
2001-2005 Musician LaPorte, IN
• Studio and live performer; bass, guitar and trombone
• Recording engineer
• Studio production
1997 - 2001 Valparaiso University Valparaiso, IN
B.A. Music
Minor Business Administration
PRODUCTION CREDITS
Chicago White Sox; City of St. Charles; City of Rockford; Texas
Rangers; Wawasee Property Owner's Association; Kane County
Cougars; Chicago New Year's Eve Celebration; Taste of Chicago;
Chicago Venetian Night; U.S. National Hot Air Balloon
Championship; Arlington Intemational Racecourse; Hamilton
Partners, Inc.; Navy Pier; Thomson Productions; World Pyro
Olympics; L'Intemational des Feux Loto — Qu6bec
MATTHEW PETERSON
OBJECTIVE
EXPERIENCE
EDUCATION
To provide an extreme pyrotechnic design for the Village of Oak
Brook at Oak Brook Sports Core.
2000 - Present Melrose Pyrotechnics, Inc.
Creative Director
• Display choreography
• Creative Design
• Indoor and close proximity specialist
1998 - 2000 Classic Fireworks
Southeast Regional Manager
• Regional sales
• DOT compliance
• Display coordination
1990 —1998 Classic Fireworks by Event Inc.
Display Producer /Production Team
• Display choreography
• Display technician
• Indoor and close proximity specialist
Kingsbury, IN
Atlanta, GA
New Orleans, LA
1991 - 1995 Louisiana Tech University Ruston, LA
B.A., Business Administration with Entrepreneau Option
PRODUCTION CREDITS
Anheuser Busch; Miss Teen USA; Miller Beer; Superbowl XXIV
& XXXI; Centennial Olympic Park Inaugural Parkfest; Disney
Television; Peach Bowl at the Georgia Dome; LSU Tigers at
Death Valley; Atlanta Falcolns; Mardi Gras: Chicago White Sox;
City of Rockford; Texas Rangers; Chicago Bears and the re-
opening of Soldier Field; Taste of Chicago; Chicago Venetian
Night; U.S. National Hot Air Balloon Championship; Arlington
International Racecourse; Chicago Bulls; Opening of Millennium
Park; Navy Pier; JAM Productions; Thomson Productions;
L'Intemational des Feux Loto — QuBbec
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