Minutes - 10/13/2015 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 7
REGULAR MEETING OF OCTOBER 13, 2015
MINUTES OF THE OCTOBER 13, 2015 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
OCTOBER 27, 2015
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:01 pm. The Honor Guard of the Fire Department posted the colors and the Pledge of
Allegiance was given.
2. SWEARING IN OF FIREFIGHTER/PARAMEDIC
President Lalmalani congratulated Firefighter/Paramedics Gino Picciola and Connor Doran
for completing probation and requested that Fire Chief Liss and the Board of Fire and
Police Commissioners step forward with Village Clerk Pruss. Fire Chief Liss made
introductory remarks about these two individuals and Commissioner Lucas read each of
the Appointment Orders. Village Clerk Pruss swore in each of the individuals and Fire
Chief Liss presented both individuals with helmets and asked that family members come
down for the badge pinning ceremony
3. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Mark Moy, Edward Tiesenga,
and Asif Yusuf
ABSENT: Trustee Donald Adler, Trustee Michael Manzo-arrived at 7:20 p.m.
IN ATTENDANCE: Village Manager Rick Ginex; Village Attorney Peter Friedman;
Finance Director/Assistant Village Manager Sharon Dangles; Community Development
Director Bob Kallien; Interim Public Works Director Doug Patchin; Information
Technology Director Jim Fox; Police Chief Jim Kruger; Fire Chief Barry Liss; Sports Core
Director Trey Van Dyke
4. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced the October 5th passing of Oak Brook resident, Dr. Louis
Micaletti and resident, Terry O’Malley, spoke about his father-in-law, Dr. Micaletti.
President Lalmalani recognized the Village staff and apologized for the comments made at
the last Board meeting in regard to the proposed compensation plan.
A. Oak Brook Park District – Gold Medal Award
Oak Brook Park District Commissioner Kevin Tan discussed the award received by the
Park District and thanked the Village for their support.
VILLAGE OF OAK BROOK MINUTES Page 2 of 7
REGULAR MEETING OF OCTOBER 13, 2015
5. RESIDENT/VISITOR COMMENTS – None presented.
6. APPROVAL OF MINUTES
A. REGULAR EXECUTIVE BOARD OF TRUSTEES MEETING OF SEPTEMBER 8,
2015
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Executive Board of Trustees Meeting of September 8, 2015.
VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 22, 2015
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the Minutes of the
Regular Board of Trustees Meeting of September 22, 2015.
VOICE VOTE: Motion carried.
7.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 8, 2015- $1,188,604.48
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – August 2015 - $16,922.09 (FY15 –
YTD - $106,720.49)
2) Seyfarth, Shaw, LLP – Legal Services – August 2015 - $2,501.25 (FY15 – YTD -
$18,712.95)
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $168,846.93
3) Central Blacktop Company – 2015 Street Improvement Project – Payout #5 -
$165,674.08
4) Christopher B. Burke Engineering, LTD – 2015 Street Improvement Project
Construction - Engineering Services – Payout #4 - $43,220.91
5) J. Congdon Sewer Service, Inc. – 2015 Water Main Project Construction – Payout
#3 - $322,469.54
6) Controlled Environmental Systems, Inc. – Replace Main A/C Unit & Repairs -
$43,835.72
7) Paramedic Services – Services Rendered – October 31, 2015 - $43,009.00
8) IRMA – Expenses Related to the Risk Management Program – September 30,
2015 - $37,453.59
B. Approval of Payroll for Pay Period Ending September 26, 2015 - $740,621.42
VILLAGE OF OAK BROOK MINUTES Page 3 of 7
REGULAR MEETING OF OCTOBER 13, 2015
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Commercial Water Meter Testing, Repair, and Replacement
2) Station 93 Bunk Room Renovation
D. Ordinances & Resolutions
1) RESOLUTION 2015-FIN-CNTRCT-AUD-1497, A Resolution Approving and
Authorizing the Award of a Contract to Baker Tilly Virchow Krause, LLP for
Auditing Services
2) ORDINANCE 2015-PP-S-1441, An Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned By the Village of Oak Brook
3) ORDINANCE 2015-TX-UT-G-1060, An Ordinance Further Amending Ordinance
G-470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois
4) ORDINANCE 2015-LC-AL-G-1061, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses (T.M. Basil)
5) RESOLUTION 2015-FIN-CNTRCT-ACT-R-1498, A Resolution Approving and
Authorizing the Award of a Contract to Nyhart, Inc. for Actuarial Services
6) RESOLUTION 2015-PW-PG-V-R-1500, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Dump Truck from Rush
Truck Centers
7) RESOLUTION 2015-GL-BUSREF-R-1499, A Resolution in Support of Major
Reform in State Government to Encourage Business Formation and Innovation
8) ORDINANCE 2015-LY-CMPTR-EX1-S-1439, An Ordinance Adopting a
Revision to the Computer Use Policy for the Oak Brook Public Library
Motion by Trustee Moy, seconded by Trustee Yusuf, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 4 of 7
REGULAR MEETING OF OCTOBER 13, 2015
8. ITEMS REMOVED FROM THE CONSENT AGENDA – None presented.
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2015-LC-AL-G-1059, An Ordinance Amending Section 15 of
Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois
Regarding Delivery of Liquor
Village Manager Ginex discussed the requirements regarding delivery of liquor outlined in
this Ordinance.
Motion by Trustee Tiesenga, seconded by Trustee Baar, to approve passage of
Ordinance G-1059.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried.
2) ORDINANCE 2015-LC-AL-G-1057, An Ordinance Amending Chapter 1 of Title
4 of the Village Code of the Village of Oak Brook, Illinois Regarding “BYO”
Liquor Regulations
Village Manager Ginex discussed the “BYO” liquor regulations outlined in this Ordinance,
which permits Class A-1 and Class A-2 Liquor License holders to allow “BYO” and also
establishes a Class J Liquor License for restaurants without either a Class A-1 or Class A-2
Liquor License to permit “BYO” liquor consumption.
Motion by Trustee Baar, seconded by Trustee Moy, to approve passage of Ordinance
G-1057.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried.
3) ORDINANCE 2015-BD-BOT-EX-S-1436, An Ordinance Re-Adopting the
Mission, Vision, and Value Statements of the Village of Oak Brook (This item was
discussed after Item #10.
VILLAGE OF OAK BROOK MINUTES Page 5 of 7
REGULAR MEETING OF OCTOBER 13, 2015
Assistant Village Manager/Finance Director Dangles explained that a statement about
educational opportunities had been added to this agenda item deferred from a previous
meeting.
Motion by Trustee Moy, seconded by Trustee Manzo, to approve passage of
Ordinance S-1436.
ROLL CALL VOTE:
Ayes: 4 – Trustees Baar, Manzo, Moy, Tiesenga
Nays: 0 – None
Abstain: 0 – None
Absent: 2 – Trustee Adler, Trustee Yusuf-absent for this vote only
Motion carried.
10. ACTIVE BUSINESS
B. Ordinances & Resolutions
1) ORDINANCE 2015-BU-AMEND-S-1442, An Ordinance Authorizing an
Amendment to the 2015 Budget (This item was discussed immediately after Item
#9.A.2.)
Trustee Baar presented this agenda item. Sports Core Director Van Dyke discussed the
reasons for this budget adjustment.
Motion by Trustee Baar, seconded by Trustee Moy, to approve passage of Ordinance
S-1442.
Discussion ensued regarding the losses incurred. Assistant Village Manager/Finance
Director Dangles affirmed that the losses would be come out of the General Corporate
Fund out of the cash reserves.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried.
B. Discussion on Time Limits for Board Agenda Items
Village Manager Ginex explained this agenda item. President Lalmalani stated that this is
intended for streamlining the meetings, but not for stifling discussion. Opinions were
expressed. President Lalmalani stated that there seems to be a consensus to use
parliamentary procedures instead of time limits.
VILLAGE OF OAK BROOK MINUTES Page 6 of 7
REGULAR MEETING OF OCTOBER 13, 2015
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Village Manager Ginex remarked that last week was his one-year anniversary and
recognized the staff for their dedication and the support from the Board.
B. VILLAGE CLERK
Village Clerk Pruss also recognized the staff.
C. TRUSTEES
Trustee Yusuf reiterated his comments about efficient meetings and mentioned that leaves
should be kept on the grass for the leaf pickup schedule.
Trustee Moy mentioned the Cubs.
Trustee Baar congratulated the Park District on receiving the Gold Medal Award. He also
thanked the staff, especially the Public Works Department regarding the parkway
planting.
Trustee Manzo discussed that while residents have the opportunity to come up and speak,
the Board should not be personally attacked or mis-stated. He also discussed the issue of
the hotel tax restrictions.
Trustee Tiesenga commended Interim Public Works Director Patchin and Rania Serences
from the Purchasing Department on the excellent job of describing the process of the
dump truck purchase.
D. VILLAGE ATTORNEY
Village Attorney Friedman reported that the Supreme Court denied the Petition for Leave
to Appeal in the SLEP litigation and added that this matter is over.
E. VILLAGE PRESIDENT
President Lalmalani thanked Holland & Knight for the tremendous work they do.
Information Technology Director Fox reported on an RFP process for improving the
computer network infrastructure.
Police Chief Kruger discussed that Halloween is coming and requested input regarding
changing the hours due to it being on a Saturday.
Public Works Director Patchin commented about the proper placement of leaves for pickup
and the schedule.
VILLAGE OF OAK BROOK MINUTES Page 7 of 7
REGULAR MEETING OF OCTOBER 13, 2015
Sports Core Director Van Dyke reported on the pleasant golf weather and mentioned the
Bath & Tennis Club for parties.
Assistant Village Manager/Finance Director Dangles stated that the Finance Department is
working on putting together the 2016 Budget and that the Budget meetings will be
November 9th and 17th.
Fire Chief Liss discussed the busy incidents of the past couple weeks, including a third
structure fire, and also mutual aid assistance.
Community Development Director Kallien discussed the progress of the Mall project and
the positive sales tax from the new theatres. He also reported on the Duchossois project
and a large expansion project at Christ Church.
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of
meetings lawfully closed under this act (2) collective negotiating matters, and (3) litigation
pursuant to sections 2(c)(21), 2(c)(2), and 2(c)(11) of the Illinois Open meetings Act,
respectively
Motion by Trustee Yusuf, seconded by Trustee Baar, to adjourn to closed session at
8:12 p.m.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried.
13. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Baar, to adjourn the Regular
Meeting of the Board of Trustees at 9:30 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk