R-1258 - 04/23/2013 - MUSEUM - ResolutionsRESOLUTION 2013 - BSLMUSEUM - CNTRCT -EX -R -1258
A RESOLUTION AUTHORIZING THE AWARD OF CONTRACT TO RESTORIC, LLC FOR
THE 2013 OAK BROOK HERITAGE CENTER WINDOW REPLACEMENT
WHEREAS, the Village owns the Oak Brook Heritage Center ( "Heritage Center'); and
WHEREAS, the windows and a portion of the exterior trim on the Heritage Center are in need of
replacement ( "Restoration Work') to preserve the Heritage Center; and
WHEREAS, on March 26, 2013, the Village sought bids for the Restoration work ( "Request for
Bids'J; and
WHEREAS, Restoric, LLC of Chicago, Illinois ( "Restoric') was the only entity to submit a bid to
perform the Restoration Work in response to the Request for Bids, which Bid is attached as Exhibit A
hereto; and
WHEREAS, the Village has determined that Restoric is the only responsible and responsive
bidder to the Request for Bids;
WHEREAS, Restoric has previously provided the Village satisfactory services for similar types of
projects; and
WHEREAS, the Village President and the Village Board of Trustees has determined it is in the best
interests of the Village to award a contract to Restoric to perform the Restoration Work in the amount of
$78,000 with authorized contingency expenditures in the amount up to $20,000, subject to prior staff
approval, to repair rotted exterior trim and other currently unknown damage, which will be uncovered
during the project.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The President and Board of Trustees shall, and do
hereby, approve the award of contract to perform the Restoration Work to Restoric in a total amount not
to exceed $98,000.00.
Section 3: Authorization and Execution of Agreements. The Village Manager and the
Village Clerk shall be, and they are hereby, authorized and directed to execute and attest, on behalf of
the Village, such documents and make such payments as are necessary for the performance of the
Restoration Work by Restoric for a total cost not to exceed $98,000.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2013 - BSLMUSEUM - CNTRCT -EX -R -1258
Approving Purchase of Restoration Work
Page 2 of 3
APPROVED THIS 23rd day of April, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 23rd day of April, 2013.
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf, Zannis
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
#22959864_vl
Resolution 2013 - BSLMUSEUM - CNTRCT -EX -R -1258
Approving Purchase of Restoration Work
Page 3 of 3
Village of Oak Brook
Heritage Center Window4bOmr
Restoration
Bid Package
March 2013
Table of Contents
Section
-1- A. Notice to Bidders
C. Instructions
D. Specifications
E. General Conditions
F. Statement of Contractor's Qualifications
G. References
H. Bid Certification
I. Contract
J. Contract Bond
Section A Notice to Bidders
Posted on the Village Website on March 26, 2013
NOTICE TO BIDDERS
VILLAGE OF OAK BROOK
The Village of Oak Brook will receive bids for:
Village of Oak Brook Heritage Center Window-1r Restoration
A Pre -510 meeting will be held at 10:00 a.m. on Tuesday April 2 2013 in the S.E.
Dean Board Room, located in the Butler Government Center, 1200 Oak Brook Road, Oak
Brook, Illinois. Prospective bidders must be in the S.E. Dean Board Room at 10:00 a.m.
to be considered an attendee. Attendance at this meeting is mandatory. The purpose
of the meeting is to give all prospective bidders the opportunity to inspect the condition of
the Heritage Center Windows & Doors. Any questions or concerns can be addressed at
this time.
Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of
Oak Brook, until Wednesday, April 10, 2013, 11:00 A.M., prevailing time, and publicly
opened in the S.E. Dean Board Room, located in the Butler Government Center,
1200 Oak Brook Road, Oak Brook, Illinois 60523. Bids received after this time will not
be considered and will be returned unopened.
A complete bid package, of which this notice is a part, is on file for inspection and may be
downloaded from the Village's website www.oak- brook.oro or picked up at the Butler
Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the
hours of 8:00 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the
package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
Charlotte K. Pruss
Village Clerk
1
Section B Bid
Village of Oak Brook Heritage Center WindowAEEMW
COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized
himself with conditions affecting the cost of the work and its performance and
having carefully examined and fully understood the entire bid package, hereby
affirms and agrees to enter into a contract with the Village of Oak Brook, Oak
Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items
to completely perform the work covered by the specifications inin this Ri`ckage.
CFV
1�,
Window Restoration $ rI v'
Door Restoration $
Total Project Cost $ kC?5r 0 -
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In Words Q"e.�Auwb'12c-#�>'C44RAT►bvS��J �tC�4lC iluu> Gov
Allowances:
$14,000 for miscellaneous carpentry
$6,000 for miscellaneous paint
Page 1
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein
constitute the total cost to the Village for all work involved in the respective items
and that this cost also includes all insurance, royalties, transportation charges, use
of all tools and equipment, superintendence, overhead expense, all profits and all
other work, services and conditions necessarily involved in the work to be done
and materials to be furnished in accordance with the requirements of the contract
documents considered severally and collectively. This bid shall be held valid for a
period of ninety (90) days after the bid due date.
3. INSTRUCTIONS:
The undersigned contractor shall comply with all provisions and requirements of
this Bid Package.
4. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the contract for this work he
will completely perform said contract in strict accordance with its terms and
conditions 150 VAY6 after the start of the project, unless
additional time shall be granted by the Village in accordance with the provisions of
the specifications. Should the contractor fail to complete the work by said date or
within such extended time as may have been allowed, the contractor shall be liable
to the Village in the amount set forth in the specifications.
5. BID GUARANTEE:
N/A
Page 2
Firm Name:
Address: (j S • "I GK l 6-AN 4Vr--, "7300
City, State, ZIP: C:'NAk C.'O �l -2a. Cvo&O -6
Name Printed: Kam- P-•�cL
Title: \\�z N G i PAL—
Telephone 1 bGq ' Date: 9 ' Ot ' 13
If a Corporation: 91A
ATTEST:
Secretary
r
Page 3
2.
141
4.
Section C Instructions
RECEIPT OF BID: Wednesday, April 10, 2013, 11:00 A.M.
BASIS OF BID: Sealed bids will be received until the above noted time and date.
PROJECT DESCRIPTION: Village of Oak Brook Heritage Center Window &deer Restoration
PREPARATION AND SUBMISSION OF BID:
A. A Pre -Bid meeting will behold at 10:00 a.m. on Tuesday. April 2, 2013 in the S.E. Dean
Board Room of the Oak Brook Butler Government Center, 1200 Oak Brook Road, Oak
Brook, Illinois. Prospective bidders must be in the S.E. Dean Board Room at 10:00 a.m. to
be considered an attendee. Attendance at this meeting is mandatory. The purpose of
the meeting is to give all prospective bidders the opportunity to view and inspect the site.
Any questions or concerns can be addressed at this time.
B. Sealed bids will be received by Rania Serences, Purchasing Clerk, Village of Oak Brook,
until Wednesday, April 10, 2013, 11:00 A.M., prevailing time, and publicly opened in the
S.E. Dean Board Room, located in the Butler Government Center, 1200 Oak Brook,
Illinois 60623. Bids received after this time will not be considered and will be returned
unopened.
C. The bid shall be submitted on the exact form furnished. All blank spaces for bid price, unit
cost and akemates must be filled in-An ink - -in both words and figures (as stipulated). In
case of any discrepancy in the amount proposed, the prices expressed in written words
shall govern.
D. A complete bid package must be submitted, including the following items:
.1' Bid
.2'Statement of Qualifications
? References
4. Bid Certification
eSigned Contract
E. The Contract and Contract Bond (Performance and Payment) are provided as information,
and will be completed only upon acceptance of the bid by the Village. The surety company
issuing the Contract Bond must be listed and approved by the U.S. Department of the
Treasury. Letters of Credit will not be accepted in place of the Contract Bond.
F. Separate sheets is included in the bid package for the purpose of explanation, exception,
alternate bid and to cover the unit price, if needed.
G. In submitting this bid, the contractor further declares that the only person or party interested
in the bid as principals are those named herein, and that the bid is made without collusion
with any other person, firm or corporation.
Page 1
H. The contractor further declares that he has carefully examined this entire Bid Package and
he has inspected in detail the site of the proposed work, and that he has familiarized himself
with all of the local conditions affecting the contract and the detailed requirements of this
work and understands that in making the bid he waives all rights to plead a
misunderstanding regarding same.
The contractor further understands and agrees that if his bid is accepted, he is to furnish
and provide all necessary machinery, tools, apparatus, and other means to do all of the
work and to furnish all of the materials specified in the contract, except such materials as
are to be furnished by the owner (Village), in the manner and at the time therein prescribed,
and in accordance with the requirements therein set forth.
J. The contractor declares that he understands that the quantities listed on the Bid are
approximate only and that they are subject to increase or decrease; and that he will take in
full payment thereof the amount and the summation of the actual quantities, as fully
determined by the Village.
K. The contractor further agrees that the price submitted within the bid is for the purpose of
obtaining a gross sum, and for use in computing the value of extras and deductions. If
there is a discrepancy between the gross sum bid and that resulting from the summations of
the quantities multiplied by the unit price, the latter shall apply.
L. The contractor further agrees that if the Village decides to extend or shorten the work, or
otherwise alter it by extras or deductions, including elimination of one or more of the items,
as provided in the specifications, he will perform the work as altered, increased or
decreased, at the contract unit price.
N. The contractor further agrees that the Village representative may at any time during the
progress of the work covered by this Contract, order other work or materials incidental
thereto and that all such work and materials as do not appear in the bid or contract as a
specific item covered by a lump sum price, and which are not included under the bid price
for other items in the Contract, shall be performed as extra work, and compensation shall be
as set forth in the specifications.
N. The contractor further agrees to execute all documents within this Bid Package, obtain a
Certificate of Insurance for this work and present all of these documents within fifteen (15)
days after the receipt of the Notice of Award and the Contract by him.
O. The contractor further agrees that he and his surety will execute and present within fifteen
(15) days after the receipt of the Notice of Award and the Contract, a Contract bond
satisfactory to and in the form prescribed by the Village, in the penal amount of 100% of the
Contract amount, guaranteeing the faithful performance of the work and payment for labor,
material supplies, and subcontractors in accordance with the terms of the Contract.
P. The contractor further agrees to begin work not later than ten (10) days after receipt of the
Notice to Proceed, unless otherwise provided, and to execute the work in such a manner
and with sufficient materials, equipment and labor as will insure its completion within the
time limit specified within the Bid, it being understood and agreed that the completion within
the time limit is an essential part of the contract.
Page 2
Q. By submitting a Bid, the contractor understands and agrees that, if his bid is accepted, and
he fails to enter into a contract forthwith, he shall be liable to the Village for any damages
the Village may thereby suffer.
R. No bid will be considered unless the party offering it shall furnish evidence satisfactory to
the Village that he has necessary facilities, ability and pecuniary resources to fulfill the
conditions of the Contract.
S. If the contractor is in doubt as to the true meaning of any part of the plans, specifications or
other proposed contract documents, he may submit to the Public Works Director a written
request for an interpretation thereof. The person submitting the request will be responsible
for its prompt delivery. Any interpretation of the documents will be made only by addendum
duly issued by the Village. The Village will not be responsible for any other explanation or
interpretation of the Bid Package.
5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name to establish
standards of quality and performance and not for the purpose of limiting competition.
Bidders are invited to submit bids not only on named items but also on items which they
propose for substitution of named items. Products of other manufacturers may be
substituted, if, in the opinion of the Village, they are equal to those specified in quality,
performance, design and suitability for intended use. Where two or more items are
specified, the selection among those specified is the bidder's option, or he may submit his
bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions for the
purpose of evaluating bids will be considered only if proposed substitutions are set forth in
the sealed bid and will only be accepted prior to the award of the contract. The offer of
substitutions shall be an integral part of the bid, appearing immediately after all requested
bids and before the signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in the base bid
price. However, other substitutions may be listed in the specified place in the Bid Form, with
the indication of the change in the base bid price for the total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions to qualify for
consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder's proposed substitutions
Page 3
6. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any informality or
technical error and to accept any bid deemed most favorable to the interests of the Village of Oak
Brook. In addition to price, the Village will consider:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the construction
promptly, or within the time specified, without delay or interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or construction, in
relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid /proposal.
J. Record of payments for taxes, licenses or other monies due the Village
7. CONDITIONS:
The Village is exempt from Federal excise tax ( #36 -600 -9534) and the Illinois Retailer's
Occupation Tax ( #E9997 -4381 -06). This bid cannot include any amounts of money for these
taxes.
8. WARRANTY:
Upon completion the Contractor shall supply a one year warranty covering material and
workmanship.
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth Tuesday
of the month. For consideration on one of these dates, payment request must be received no
later than fourteen (14) days prior to the second or fourth Tuesday of the month.
Page 4
10. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the Village
and /or its officers, officials, employees, volunteers and agents from and against all liabilities,
obligations, claims, damages, penalties, causes of action, costs and expenses, including without
limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village
and /or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for
which the Village and /or its officers, employees and agents may become obligated by reason for
any accident, injury to or death of persons or loss of or damage to property, or civil and /or
constitutional infringement of rights (specifically including violations of the Federal Civil Right
Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any
Agreement by virtue of any act or omission of any of the Contractor's officers, employees,
subcontractors, and /or agents, provided that the Contractor shall not be liable for claims,
obligations, damages, penalties, causes of action, costs and expenses arising solely by any act or
omission of the Village's officers, officials, employees, volunteers and /or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material, apparatus,
equipment, fixtures or machinery furnished to the contractor for the purpose of performing the
work under the contract; and the payment of all direct and indirect damages to any person, firm,
company or corporation suffered or sustained on account of the performance of such work during
the time the contract is in force.
11. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15) days after the receipt
by the contractor of the Notice of Award and the unexecuted contract, it being understood and
agreed that the Village will not approve and execute the contract until acceptable insurance
certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and
each permittee working under a permit as required pursuant to the provisions of Title 1 of Chapter
8 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured ")
shall be required to carry such insurance as specified herein. Such contractor and permittee shall
procure and maintain for the duration of the contract or permit insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the work under the contract or permit, either by the contractor, permittee, or their
agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage, provided that when the estimated cost of the work in
question does not exceed $5,000, the required limit shall be $500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily
injury and property damage;
Page 5
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as
required by the Labor Code of the State of Illinois and Employer's Liability limits of
$1,000,000 per accident.
Any deductibles or self- insured retention must be declared to and approved by the Village. At the
option of the Village, either the insurer shall reduce or eliminate such deductible or self- insured
retention as respects the Village, its officers, officials, employees and volunteers; or the Insured
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses to the extent of such deductible or self- insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees and volunteers are to be covered as
additional insureds as respects: liability arising out of activities performed by or on
behalf of the Insured; premises owned, occupied or used by the Insured. The
coverage shall contain no special limitations on the scope of protection afforded to the
Village, its officers, officials, employees, volunteers, or agents.
(2) The Insured's insurance coverage shall be primary insurance as respects the Village,
its officers, officials, employees, volunteers and agents. Any insurance or self -
insurance maintained by the Village, its officers, officials, employees, volunteers or
agents shall be in excess of the Insured's insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Village, its officers, officials, employees, volunteers or agents.
(4) The Insured's insurance shall apply separately to each covered party against whom
claim is made or suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials,
employees, volunteers and agents for losses arising from work performed by the
insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail has been given to the Village. Each insurance policy shall name the
Village, its officers, officials and employees, volunteers and agents as additional Insureds.
Insurance is to be placed with insurers with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be on forms approved by the
Village and shall be subject to approval by the Village Attorney before work commences. The
Page 6
Village reserves the right to require complete, certified copies of all required insurance policies,
at any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
12. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the Federal
Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
13. EQUAL OPPORTUNITY:
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to
bona fide occupational qualifications.
14. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance with The
Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a
federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall
govern. The Contractor shall be responsible to notify each subcontractor of the wage rates set
forth in this contract and any revisions thereto. If the Department of Labor revises the wage
rates, the revised rate as provided by the public body shall apply to this contract and the
Contractor will not be allowed additional compensation on account of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time to time. Not
less than the prevailing rate of wages as found by Owner or the Illinois Department of Labor
shall be paid to all laborers, workers and mechanics performing work under the Contract. If the
Department of Labor revises the prevailing rate of wages to be paid laborers, workers or
mechanics under the Contract, Owner will notify Contractor and each Subcontractor of the
change in the prevailing rate of wages; provided, however, regardless of whether Owner gives
such notice, the revised prevailing rate of wages shall apply to the Contract and Contractor shall
have the sole responsibility and duty to pay, and ensure that all Subcontractors pay, the revised
prevailing rate of wages to each person to whom a revised rate is applicable. Revision of the
prevailing wages shall not result in an increase in the Contract sum or other cost to Owner.
Contractor shall indemnify, defend and hold Owner harmless from any loss, including but not
limited to Owner's attorneys fees, resulting from Contractor's failure to comply with this prevailing
wage clause. All bonds applicable to the Contract shall include a provision as will guarantee the
faithful performance of the obligation to pay the prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not less than 3
years, records of all laborers, mechanics, and other workers employed by them on the project;
the records shall include each worker's name, address, telephone number when available,
social security number, classification or classifications, the hourly wages paid in each period,
the number of hours worked each day, and the starting and ending times of work each day.
The Contractor and each subcontractor shall submit monthly, in person, by mail, or
Page 7
electronically a certified payroll to the public body in charge of the project. The certified payroll
shall consist of a complete copy of the records. The certified payroll shall be accompanied by
a statement signed by the contractor or subcontractor which states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly
wages required; and
(iii) the contractor or subcontractor is aware that filing a certified payroll that he or she
knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make available for
inspection the records to the public body in charge of the project, its officers and agents, and
to the Director of Labor and his deputies and agents at all reasonable hours at a location
within this State. The Contractor and each subcontractor shall permit his /her employees to be
interviewed on the job, during working hours, by compliance investigators of the Department or
the Department of Labor.
15. EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE
UNEMPLOYMENT:
The Contractor shall comply with all Illinois statutes pertaining to the selection of labor.
Whenever there is a period of excessive unemployment in Illinois, which is defined herein as any
month immediately following 2 consecutive calendar months during which the level of
unemployment in the State of Illinois has exceeded 5 percent as measured by the United States
Bureau of Labor Statistics in its monthly publication of employment and unemployment figures,
the Contractor shall employ only Illinois laborers. "Illinois laborer' means any person who has
resided in Illinois for at least 30 days and intends to become or remain an Illinois resident.
Other laborers may be used when Illinois laborers as defined herein are not available, or are
incapable of performing the particular type of work involved, if so certified by the Contractor and
approved by the Municipality. The Contractor may place no more than 3 of his regularly
employed non - resident executive and technical experts, who do not qualify as Illinois laborers, to
do work encompassed by this Contract during a period of excessive unemployment.
This provision applies to all labor, whether skilled, semi - skilled or unskilled, whether manual or
non - manual.
16. COPIES OF DOCUMENTS
The number of copies of Contract and Bond required to be executed is as follows:
a) Two (2) original counterparts of the Contract documents will be required
to be executed.
17. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall conform to
the following requirements:
A Bid signed by an individual other than the individual represented in the Bid documents shall
have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the
person for whom it is signed.
A bid signed for a partnership shall be signed by all of the partners or by an attomey -in -fact. If
signed by an attorney -in -fact, there shall be attached to the Bid a power of attorney evidencing
authority to sign the bid, executed by the partners.
A bid signed for a corporation, shall have the correct corporate name thereof and the signature
of the President or other authorized officer of the corporation manually written below the
corporate name.
If such Bid is manually signed by an official other than the President of the Corporation, a
certified copy of a resolution of the board of directors evidencing the authority of such official to
sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the
Secretary of the corporation and the impression of the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award shall have
been duly served upon the intended awardee.
18. NON - DISCRIMINATING:
The Vendor, its employees and subcontractors, agrees not to commit unlawful discrimination
and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil
Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each.
19. INDEPENDENT CONTRACTOR:
There is no employee /employer relationship between the CONTRACTOR and the VILLAGE.
CONTRACTOR is an independent contractor and not the VILLAGE'S employee for all
purposes, including, but not limited to, the application of the Fair Labors Standards Act
minimum wage and overtime payments, Federal Insurance Contribution Act, the Social
Security Act, the Federal Unemployment Tax Act, the Worker's Compensation Act (820 ILCS
305/1, et seq.). The VILLAGE will not (i) provide any form of insurance coverage, including
but not limited to health, worker's compensation, professional liability insurance, or other
employee benefits, or (ii) deduct any taxes or related items from the monies paid to
CONTRACTOR. The performance of the services described herein shall not be construed as
creating any joint employment relationship between the CONTRACTOR and the VILLAGE,
and the VILLAGE is not and will not be liable for any obligations incurred by the
CONTRACTOR, including but not limited to unpaid minimum wages and /or overtime
premiums, nor does there exist an agency relationship or partnership between the VILLAGE
and the CONTRACTOR.
20. ASSIGNMENT
Neither the VILLAGE nor the CONTRACTOR shall assign or transfer any rights or obligations
under this Agreement without the prior written consent of the other party, which consent shall
not be unreasonably withheld.
Page 9
21. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illin
performance and enforcement. The forum f
respective performance or failure to perform
for the Eighteenth Judicial Circuit. DuPaae Co
ois as to interpretation,
or resolving any disputes concerning the parties'
under this Agreement shall be the Circuit Court
untv. Illinois.
Page 10
Section D Specifications
Village of Oak Brook Heritage Center Window 8 19ear Restoration
Windows and doors for the Oak Brook Heritage Center vary in age per attachment 1. The objective
of this project is to return the windows and doors to "functioning and near new condition." Some
ancillary carpentry and painting work may also be required. These items will be accomplished under
allowances as provided on bid sheet.
Section E General Conditions
1. Contractor shall have five (5) years of experience which is comparable in type and scope to this
project.
2. All work shall take place between the hours of 7:00 a.m. and 3:30 p.m. Monday through Friday
unless otherwise approved in writing by the Village.
3. The project will be done on consecutive work days until completed, delays only to inclement
weather.
4. Contractor is required to obtain all necessary permits from the Village of Oak Brook, and schedule
required inspections through Community Development.
5. The contractor shall supply to the Village, phone numbers where he /she can be reached after
normal working hours.
6. The contractor must submit with the bid proposal five (5) references, names and phone numbers
of similar projects completed within the last two (2) years.
7. The contractor must submit all manufacturers' literature on all materials that will be used on this
project, including M.S.D.S. (Material Safety Data Sheets) prior to any work beginning.
8. A storage location for supplies, ladders and scaffolding shall be mutually agreed upon between
the Village and the contractor before any material is stored on site. Deliver material with
manufacturers labels intact and legible, store material on raised platforms and cover material with
protective covering.
9. Before work is started, deliver to the job site sufficient material to complete the project.
10.If a dumpster is required, the location of the dumpster placement shall be mutually agreed upon
between the Village and the contractor.
11.All ladders and scaffolding shall be maintained during the course of this project and shall be
secured at the end of each workday.
12. Provide barricades to ensure that falling debris will not injure anyone, and to prevent public
access to the work area at all times. Yellow "CAUTION" tape will be placed below the immediate
work areas of laborers and scaffolds to warn the public of men working overhead.
13.At all times the work and storage areas shall be kept in a clean, orderly, and a picked up manner,
to prevent debris from blowing. Clean adjoining streets and immediate vicinity at the end of each
work day. Sidewalks, windowsills, roofs and other work areas will be broom swept to remove all
debris. Daily material and debris not placed into dumpster will be removed from the site.
14. Upon completion of the project the work area shall be cleaned. All debris and remaining material
and supplies shall be removed from the jobsite, including the dumpster within 72 hours of
completion.
1
Section F I Statement of Contractor's Qualifications
All questions must be answered and the data given must be dear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Contractor may submit any additional information he or she desires.
Name of Contractor:
I�r--STo21 C, U C,
2. Permanent main office address: S M c yA t f,7An t AVI:
3. When organized:
4. If a corporation, where incorporated: /A
5. How many years have you been engaged in the contracting business under your
present firm or trade name: 11S
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion) e! �� ,0.c�AGt -t it
7. General character of work performed by your company:
�9ESt'oRO�CLON GAF' 13QIGbtN41S
8. Have you ever defaulted on a contract: NIC?
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone # for each.
10. List your major equipment available for this contract
WINVOW 5"r C--A
11. Experience in work similar in importance to this project:
12. Background and experience of the principal members of your organization,
including the officers. WV�^L- Vb60 -I—, W I6V7-W-1 L �dzyA K)
SPEUnu.ST
13. Credit available: A-JPFP- °� • 1o�K
14. Bank reference: G ,°SV---
Page 1
15. Will you, upon request, fill out a detailed financial statement and fumish any other
information that may be required by the Village of Oak Brook: `%
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Contractor's Qualifications.
DATED at0AAY--1-39toY -, Illinois this 10 day of
STATE OF ILLINOIS )
COUNTY OF -Du
3
By: N5'&L, A.Yof l,, P'QiUGI�nf-
Title
1'1 E.A L- A • Vz5;&zL-- being duly swom deposes and says that he is the
-ee N ` of UL- and that the answers to the
foregoing questions and all statements therein contained are true and correct.
SUBSCRIBED and swom to before me this _LD - day of
2013.
t
Notary Public
OFFICIAL SEAL
ROZETA ALITE
Notary Public - State of Illinois
My Commission Expires Dec 20, 2014
Page 2
Village of Oak Brook
Heritage Center Window SOR r Restoration
Restoric, LLC —BID
April 10, 2013
SECTION F
1. Contracts on Hand:
Evanston History Center.
$5,440 balance on a $330,460 contract, completion due May 1, 2013
University of Chicago Library.
$6,930 balance on a $28,210 contract, completion due May 15, 2013
c. Calvary Episcopal Church, Batavia:
$40,000 balance on a $60,000 contract, completion due September 1, 2013
9. Recently Completed Projects:
Village of Oak Brook
$67,055 West Gable Parapet & Chimney Restoration; Completed July 2012
Darren Martens (630) 853 -5507
Evanston History Center
$330,460 Exterior Restoration; Substantial Completion December 2012
Kris Hartzell (847) 475 -3410
Century Tower
$120,000 Restoration of Grand Lobby Entrance Window; March 2012
Janice Avery (312) 419 -8517
1205 Michigan Condo Association, Evanston
$25,000 Door Restoration Project; Completed November 2012
Pamela Bauer (847) 859 -6009
11. Experience in Work Similar in Importance:
Restoric has completed four (4) previous projects on the
Oak Brook Heritage Center for the Village of Oak Brook and the
Oak Brook Historical Society (including window restoration)
Restoric has completed (and managed) window and door restoration at
Mayslake Peabody Estate in Oak Brook since 2006
Section G References
Bidder shall supply the following information listing at least five customers for which the
bidder has supplied a similar type of commodities, service, or construction.
1. Company Name: yl LI.AL-e C-lr bAt-- �31ZOe (
Address: MOO 1 CVI:5� Iz0A>
Phone #: (-(05 �-5 - 'js O'I
Contact: T)A'9 -eaN AZT NS
2. Company Name: OAS %hssGoe%C.^L, car -t�Y
Address: 1117- DAIS J32oU1G KOAI>
Phone #:
Contact:
3. Company Name: M hZ�(S LI&KE -PE,46SOU C OigTcq-5
Address: t `1 1-7 W- 3 l sr 51724F-r, fji0� 32
Phone #: [ t o3o� 2 0(." • qSU
Contact:
4. Company Name:V/aNSrON 0�S�OR`(Nj'��
Address: Z/ZS L'�K)W oo -r-"> r �ln►.�sTO�I
Phone #:
Contact: L��lr—✓t'[� -TZLL
5. Company Name: GR t 6 a C,,UL;T -(XAL
Address: -79> �NA53 ft'uf�i�j(J, C'�6�LLA�O
Phone #: _ C--SIZ) -7 ` I - ZZSt>
Contact: r RA D
Page 1
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
Village of Oak Brook Heritage Center Window 80'r Restoration
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid - rigging or bid - rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-
42.1-1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2 -105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6_ Directions on how to contact the Department or the Commission.
This business firm is: (check one)
Corporation Partnership r/ Individual
Firm Name: G} l G, 1_LG.
Address: L_t7 ► c, 4 t &;A P j kV'�.
City, State, ZIP:
1►FM,
L S-L-
V�t N G 1 PAL
Page 1
4'/9 /1 �
ATTEST:
-SEAL -
SUBSCRIBED AND SWORN TO
befo a me is /0 day
Of 20
0t""T L SEAL
ROZETA ALITE
Notary Public - Stete of Illinois
My Commission Expires Dec 20, 2014
otary Public
Page 2
Section I Contract
Village of Oak Brook Heritage Center Window 'r Restoration
THIS AGREEMENT, made and concluded this to day of A?Rtt— , 2013,
between the Village of Oak Brook, a municipal corporation, ac4ing by and through
its President and Board of Trustees, known as VILLAGE, and 1Jr%AL Vold -L
his executors, administrators, successors or assigns, known as CONTRACTOR_
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (f applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE this 10 day of A11011-- , 2013, are all essential
documents of this contract and are a part hereof.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
d"Wa�� v
Village Clerk
ATTEST:
.(
Se tary
Page 1
OF OAK BROOK
T
President
Corporate Name
Contractor
I ,
Partners doing Business under (if a Co- Partnership)
the firm name of
Party of the Second Part {If,, I )
D
Party of the Second Part
Page 2
SEXUAL HARASSMENT CERTIFICATE
nelli 1—t—� hereinafter referred to as "Contractor"
having submitted a bid /proposal for4:jj�klTnbE C�yma -3�K to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2- 105(A)(4)
including the following information: yy1,,, r>ow RV,r0P4,-ttoN
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6 -101 of the Human Rights Act-
Each contractor must provide a copy of such written policy to the
Human Rights upon request.
Subscribed and swom to
befor met Is YD da
Of 20�
aril /oA�' � /�VV
Authorized Agent
Page 3
OFFICIAL SEAL
ROZETA ALITE
Notary Public - State of Illinois
My Commission Expires Dec 20, 2014
Of
CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
having executed a contract for O�IMIA66- Cr,- with
the VILLAGE, hereby certifies that said contractor is not barred from executing said
contract as a result of a violation of either Section 5/33E -3 or 5/33E -4 of Chapter 720 of
the Illinois Compiled Statutes.
* WI Aftw "-� I�.rJjTOl2A�riD^%
(DRUG -FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/Witness: Contractor
By: : U-9 2 By: 1 f�.e.L, L� • �� «L
)Name of Contractors Executing
Officer
Title: Qwu" P£Si ti Title: � N Ct PAC_
Title of Contractor's Executing
Officer
Subscribed and Sworn to
before, fe thip day
Of �} �, 20 I r
Page 4
My Commission Expires: / ( Y
OFFICIAL SEAL
ROZETA ALITE
Notary Public - State of Illinois
My Commission ExPires Dec 20, 2014
PREVAILING WAGE AFFIDAVIT
1, _ G A V �0 �- (name of signatory), on oath hereby state
and certify that 1..1- i= (name of Contractor), pursuant to
a Contract dated)�LPOIL lD , 2013, with the Village of Oak Brook for the
E- kER�Ti�I �* Project, has complied and will comply with all laws,
Wlaaow - ��Tat�rlp^1
including those relating to the employment of labor, the payment of the current general
prevailing rate of hourly wages for each craft or type of worker or mechanic needed to
execute the Contract or perform such work, and also the current general prevailing rate
for legal holiday and overtime work, as ascertained by the Illinois Department of Labor
for DuPage County, Illinois, and those prevailing rates are paid and shall be paid for
each craft or type of worker or mechanic needed to execute the aforesaid Contract or to
perform such work. S-tGQa G, L (name of Contractor) has
also complied and will comply with all record keeping requirements established in the
Prevailing Wage Act (820 ILCS 13010.01, et seq.
CONTRACTO /
By:
Title:�1NU�
SUBSCRIBED AND SWOR O B
ME FORE
D O '� ,2013
OFFICIAL SEAL
NO I ROZETA ALITE
Notary Public . State of Illinois
[My Commission Expires Dec 20, 2014
Page 5
CERTIFICATION OF PAYROLL RECORDS
1, Kr-,A, Dr 106E . (name of person executing this certificate), do hereby
certify that i am the duly qualified and acting cl PAL_ (title) for
TL�5Toi2�r✓ . Lt.L , (name of contractor) and, as such, am authorized to certify
payroll records as true and accurate for such company in accordance with the
requirements of Section 5 of the Prevailing Wage Act (820 ILCS 130/5) (the "Act ").
I do hereby further certify that the following document is a true and accurate copy
of the records of all laborers, mechanics, and other workers employed by
IZOF:3-1-me, I _(name of contractor) on the Pi5*iT4.64Z*11Project (the "Project ")
for the Village of Oak Brook (the "Village "), including each such worker's name,
address, telephone number, social security number, classification or classifications; and
the hourly wages paid in each pay period, hours worked each day, and the starting and
ending times of work each day for each such worker on such Project.
1 do hereby further certify that the hourly rate paid to each worker is not less than
the general prevailing rate of hourly wages required by the Act, and that
(name of contractor), and I on behalf of such
contractor, are fully aware that filing a certified payroll that we know to be false is a
Class B misdemeanor. I further certify that upon two (2) business days' notice, if
requested, we and any subcontractor hired by us shall make available for inspection the
records required in the Act to the District, its officers and agents, and to the Director of
Labor, his deputies and agents, at reasonable hours at a location within the State of
Illinois.
Date: (21 1, to 12013
Iz.> 1Zxzk
(Wof ., 1�����
e
(Signature)
KC,,kti G,- • �OE(✓
(Printed Name)
�P2j N ,✓t Pia L_
(Title)
Subscribed and sworn to before me
this Oda y f 2013.
0 ICIq� LS
CR
Publ�c 7 A ANTE asion Exp �BaeDeCll20o2014
N tary Public
Page 6