R-975 - 04/24/2007 - BOARD - ResolutionsRESOLUTION 2007- BD- CL- REC- D -EX1 -R -975
A RESOLUTION AUTHORIZING THE DESTRUCTION
OF AUDIO RECORDINGS OF CLOSED MEETINGS
WHEREAS, the Open Meetings Act requires governmental bodies to audio or video record their
closed meetings, and
WHEREAS, the Village of Oak Brook has complied with that requirement, and
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the verbatim record of
closed meetings without notification to or the approval of a Records Commission or the State Archivists not
less than eighteen (18) months after the completion of the meeting recorded, but only after 1) It approves
the destruction of a particular recording, and 2) It approves the written minutes of the closed meeting, and
WHEREAS, for the verbatim record by audio tape of the Village of Oak Brook Board of Trustees
( "Board ") meetings set forth in Section 1 of this Resolution, at least eighteen (18) months have passed since
the completion of those meetings, and the Board has approved written minutes for each of the meetings or
portions of meetings set forth in Section 1; and
WHEREAS, the Board may order the destruction of the verbatim record even if it continues to
withhold the approved written minutes of the closed session until some later period of time.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows -
Section 1 Based upon the statements made within the preamble to this Resolution, the President and
Board of Trustees of the Village of Oak Brook hereby orders the destruction of the verbatim records being
audio tapes of the full meetings or portions of meetings attached hereto and made a part hereof as Exhibit A
Section 2 The Village Clerk is hereby authorized and directed to destroy said audio records
Section 3 This resolution shall be in full force and effect from and after its passage and approval as
provided by law
APPROVED THIS 24th day of April, 2007
Kevin Q/esident n
Village P
PASSED THIS 24th day of April, 2007
Ayes Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays None
Absent None
reel -.fir _ 4`
Resolution 2007- BD- CL- REC- D -EX1 -R -975
Authorizing Destruction of Audio
Recordings of Closed Meeting Sessions
Page 2
ATTEST
Linda K. Gonnella, CMC
Village Clerk
EXHIBIT A
CLOSED SESSION MINUTES
Audio Recordings for Disposal after
18 months
MEETING
DATE
STATUS
ITEM TITLE
07/12/05
Minutes Released to the Public
Litigation & Minutes
07/26/05
Minutes Released to the Public
Personnel & Litigation
08/09/05
Minutes Not Released to the Public
Public Office Selection
08/23/05
Minutes Released to the Public
Minutes & Collective
Bargaining
09/13/05
Minutes Released to the Public
Personnel & Litigation