Final Action - 01/13/2015 - Board of Trustees TI
ON
FINAL pC BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 13,2015
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ................................................................................................................................... 7:04 p.m.
2. ROLL CALL ..........................................................................................................I......................... All Present
3. PRESIDENT'S OPENING COMMENTS
A. J.P. Morgan Chase Presentation—Village's Investment Program—Daniele Driscoll........................... Presented
B. 2015 Hotel Marketing Plan.................................................................................................................... Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of November 25,2014................................................................. Approved
B. Regular Board of Trustees Meeting of December 9,2014...................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for:
1) Period Ending December 30,2014-$1,195,404.74....................................................................... Authorized
2) Period Ending January 8,2015-$1,477,155.31 ............................................................................... Authorized
Significant Items included in Above:
1) Seyfarth, Shaw,LLP—Legal Services—November,2014-$2,202.75 (FYI 4—YTD-
$22,537.78) ................................................................................................................................... Authorized
TOTAL LEGAL BILLS PAID FOR 2014-YTD -$360,277.49
2) DuPage Water Commission—November 30,2014-$312,032.51................................................ Authorized
3) Christopher B. Burke Eng.LTD—2015 Street Improvement Project Design Eng. Services—
Payout#2 -$34,792.95.................................................................................................................. Authorized
4) Copenhaver Construction—Pedestrian Circular Stage 3 -$66,406.50.......................................... Removed
5) Currie Motors Fleet— One 2015 Ford Explorer and One 2015 Ford F350-$74,509.00............. Authorized
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6) IRMA—2015 Annual Contributions-$581,177.00...................................................................... Removed
B. Approval of Payroll for:
1) Pay Period Ending December 6,2014-$693,318.35.................................................................... Approved
2) Pay Period Ending December 20,2014-$746,592.39.................................................................. Approved
3) Pay Period Ending January 3,2015-$759,142.30........................................................................ Approved
C. Community Development Referrals
1) Duchossois Real Estate LLC— 1818 Swift and 300, 306 and 310 Windsor Drive—Final Plat.... Referred
2) ZFO Properties,LLC— 1220 and 1300 Kensington Road—Final Plat.......................................... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Golf Course Commodities.............................................................................................................. Authorized
2) Telephone Company Services....................................................................................................... Authorized
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances& Resolutions
1) ORDINANCE 2015-SC-EX-G-1042,An Ordinance Amending Chapter 3, Entitled,"Oak
Brook Bath and Tennis Club"of Title 12, Entitled,"Recreational Facilities",of the Village
Code of the Village of Oak Brook, Illinois.................................................................................... Passed
2) RESOLUTION 2015-SC-AG-EX-R-1426,A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club, Inc.to Allow the use of a Sports Core Soccer Field................................................ Removed
3) RESOLUTION 2015-B&T/P-R-1427,A Resolution Approving and Authorizing the Award
of a Contract to Pool Guards, Inc.to Provide Aquatic Services..................................................... Removed
4) RESOLUTION 2015-BFH-IGA-R-1429,A Resolution Consenting to Certain Improvements
atthe Ben Fuller House................................................................................................................. Passed
G. Monthly Treasurer's Report—November 30,2014&Major Fund Financial...................................... Approved
H. Sports Core Loan.................................................................................................................................. Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.4) Copenhaver Construction—Pedestrian Circular Stage 3 -$66,406.50.......................................... Authorized
6.A.6) IRMA—2015 Annual Contributions-$581,177.00...................................................................... Authorized
6.17.2) RESOLUTION 2015-SC-AG-EX-R-1426,A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club, Inc.to Allow the use of a Sports Core Soccer Field................................................ Passed
6.F.3) RESOLUTION 2015-B&T/P-R-1427,A Resolution Approving and Authorizing the Award
of a Contract to Pool Guards, Inc.to Provide Aquatic Services..................................................... Passed
8. BOARD&COMMISSION RECOMMENDATIONS
A. Oakbrook Shopping Center,LLC— 100 Oakbrook Center—Planned Development— 12 Screen
Luxury Movie Theater,Structured Parking for at Least 475 Cars and Additional Space for New
Restaurants ................................................................................................................................... Concurred
9. UNFINISHED BUSINESS
A. Ordinances&Resolutions
1) RESOLUTION 2014-PL-RR-R-1424,A Resolution Adopting a New Village of Oak Brook Approved
PersonnelManual.......................................................................................................................... w/Amndts
Rmvd Sec.
4.08
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) RESOLUTION 2015-LY-PG-R-1425,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors......... Passed
2) RESOLUTION 2015-SC-GOLF-PG-R-1428,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale.................. Passed
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act and(2)appointment,employment,compensation,discipline,performance,or
dismissal of specific employees of the public body pursuant to 2c(21)and 2c(1)of the Illinois Open
MeetingsAct,respectively............................................................................................................................. 8:58 p.m.
13. ADJOURNMENT ................................................................................................................................... 9:42 p.m.