Final Action - 12/09/2014 - Board of Trustees a �
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SPLACT BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
December 9,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:04 p.m.
2. ROLL CALL ..................................................................................................................................... All Present
3. PUBLIC HEARING—PROPOSED 2015 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for
the Village of Oak Brook for the twelve-month calendar year commencing January 1,2015 and ending
December 31,2015. The Village welcomes your comments at the December 9,2014 meeting on the
Proposed 2015 Municipal Budget.
4. CLOSE OF PUBLIC HEARING.................................................................................................................... 7:11 p.m.
5. PRESIDENT'S OPENING COMMENTS
A. Police Department Recognition............................................................................................................... Recognized
B. Saved by The Safety Belt Club Award Presentation................................................................................ Presented
C. IRMA Presentation.................................................................................................................................. Presented
4. RESIDENTNISITOR COMMENT
6. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of November 11,2014................................................................... Approved
B. Regular Board of Trustees Meeting of November 25,2014.................................................................... Approved
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending December 4,2014-$570,000.04................................................. Authorized
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F. Ordinances&Resolutions
1) RESOLUTION 2014-PG-LSCP-R-1422,A Resolution Approving the Purchase of Landscape
MaintenanceServices...................................................................................................................... Passed
2) RESOLUTION 2014-GIS-AG-R-1423,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Municipal GIS Partners,Inc.to Provide GIS Support Services..................................... Passed
3) ORDINANCE 2014-BU-EX-S-1413,An Ordinance Adopting the Budget of the Village of
OakBrook for 2015......................................................................................................................... Removed
G. Reject Proposal for Implementation of SAN and Virtual Server Platform............................................. Approved
H. Scavenger Licenses................................................................................................................................. Approved
1. 2014 Third Quarter Hotel/Motel Tax Receipts....................................................................................... Approved
J. Year End Bill Payment........................................................................................................................... Approved
8. ITEMS REMOVED FROM CONSENT AGENDA
7.F.3) ORDINANCE 2014-BU-EX-S-1413,An Ordinance Adopting the Budget of the Village of
Oak Brook for 2015 Passed
9. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
10. UNFINISHED BUSINESS—NONE AT THIS TIME
11. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) ORDINANCE 2014-BD-BOT-A-G-1041,An Ordinance Amending Chapter 4 of Title 1
(Administration)of the Village Code of the Village of Oak Brook Relating to Board Agenda
Items ..................................................................................................................................... Passed
2) RESOLUTION 2014-PL-RR-R-1424,A Resolution Adopting a New Village of Oak Brook
PersonnelManual............................................................................................................................ Deferred
12. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
13. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act and(2)collective negotiating matters pursuant to 2(c)(21)and 2(c)(2)of the Illinois
OpenMeetings Act,respectively.................................................................................................................... 8:25 p.m.
BOT AGENDA Page 3
Significant Items included in Above:
1) Holland&Knight LLP—Legal Services—October,2014-$13,014.50 and November,2014-
$21,941.50(The November Invoice includes the Legal Retainer for December,2014 $7,500)
(FY14—YTD-$237,291.24)......................................................................................................... Authorized
2) Ancel,Glink,Diamond,Bush,DiCianni&Krathefer,P.C.,-Legal Services—
November,2014-$1,548.81 (FY14—YTD-$51,632.24)............................................................. Authorized
3) Rathje Woodward,LLC-Legal Services-November,2014-$3,333.33 (FY14—YTD-
$36,666.63) ..................................................................................................................................... Authorized
TOTAL LEGAL BILLS PAID FOR 2014-YTD -$360,277.49
4) DuPage Convention&Visitors Bureau—Co-op Advertising -August 4t'through November
4,2014-$68,558.80........................................................................................................................ Authorized
5) Scott Harris and Morici,Figlioli and Associates—Settlement Payment per Agreement—
Approved by the BOT on 10/28/14-$210,000.00.......................................................................... Authorized
B. Approval of Payroll for Pay Period Ending November 22,2014-$716,257.72.................................... Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE AT THIS TIME
E. Budget Adjustments
1) Human Resources -Transfer from Consulting Services&Other Services—Transfer to Outside
Legal Approved
2) Human Resources—Transfer from Consulting Services—Transfer to Other Services................... Approved
�--� 3) Public Works/Engineering—Transfer from Street Improvements—Transfer to Health
Insuranceand Overtime................................................................................................................... Approved
4) Public Works—Transfer from Maintenance Services,Grounds—Transfer to Maintenance
Services, Signals.............................................................................................................................. Approved
5) Public Works/Engineering—Transfer from Engineering Services—Transfer to Liability
Insurance ..................................................................................................................................... Approved
6) Public Works—Transfer from Water Operations&Maintenance—Transfer to Liability
Insurance,Maintenance/Distributions System&Health Care Insurance........................................ Approved
7) Sports Core—Transfer from Equipment Replacement—Transfer to Food Cost,Natural Gas,
Maintenance Building and Maintenance Other Equipment............................................................. Approved
8) Sports Core—Transfer from Laundry/Cleaning,Natural Gas, and Postage—Transfer to
Electric,Laundry/Cleaning,and Maintenance Building................................................................... Approved
9) Sports Core—Transfer from Swim Supplies,Chemicals,and Equipment Replacement—
Transfer to General Equipment,Maintenance Services,Maintenance Other Services,&Pool
ManagementFees............................................................................................................................ Approved
10) Sports Core—Transfer from Food Cost,Beverage Cost,Maintenance Equipment,Paper
Products,&Salaries Seasonal—Transfer to Kitchen Supplies,Food Cost,Maintenance
Building,&Maintenance Other Equipment.................................................................................... Approved
11) Sports Core—Transfer From Salaries Full-time,Salaries Full-time,Salaries/Commissions,
Salaries/Seasonal,and Salaries Full-time—Transfer to Salaries Full-time, Salaries Part-time,
_ and Salaries Seasonal...................................................................................................................... Approved
BOT AGENDA Page 2
14. ADJOURNMENT ..................................................................................................................................... 9:11 P.M.
BOT AGENDA Page 4