Final Action - 11/25/2014 - Board of Trustees I ON
L ACT A BOARD OF TRUSTEES MEETING my==
F IN
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
November 25,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:03 p.m.
2. ROLL CALL ................................................................................................................................. Trst Wolin
Abst
3. PRESIDENT'S OPENING COMMENTS
A. Resolution of Appreciation—Todd Rusteberg........................................................................................
B. Presentation by Raj Lal........................................................................................................................... Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 14,201 4..................................................................... Approved
B. Regular Board of Trustees Meeting of November 11,2014................................................................... Approved
C. Special Board of Trustees Meeting of November 12,2014.................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 20,2014-$1,024,296.00.......................................... Authorized
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCianni&Krafhefer,P.C.,-Legal Services—
October,2014-$2,850.00(FYI 4—YTD-$50,083.43)................................................................ Authorized
2) Rathje Woodward,LLC-Legal Services—October,2014-$3,333.33(FY14—YTD-
$33,333.30).................................................................................................................................... Authorized
TOTAL LEGAL BILLS PAID FOR 2014-YTD -$320,081.35................................................. Authorized
3) DuPage Water Commission—December,2014-$359,811.46...................................................... Authorized
4) Thomas Engineering Group—2015 Water Main Design Services—Payout#I -$45,889.14........ Authorized
5) J.Congdon Sewer—2014 Water Main Project—Payout#5&Final-$93,718.88........................ Authorized
B. Approval of Payroll for Pay Period Ending November 8,2014-$714,983.97..................................... Approved
C. Community Development Referrals-Costco Wholesale—190122 nd Street—Variation..................... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE AT THIS TIME
E. Budget Adjustments
1) General Management-Administration—Transfer from Human Resources,Risk
Management,Purchasing and ITS to General Management Contract Services............................. Approved
2) Library—On-line Databases—Transfer from Tech Services,Reference,Youth Services to
eResources .................................................................................................................................... Approved
F. Ordinances&Resolutions
1) RESOLUTION 2014-SR-PP-FP-EX-R-1418, A Resolution Approving the Final Plat for the
SecondResubdivision of Dana....................................................................................................... Passed
2) RESOLUTION 2014-GOLF-GREENS-LEASE-R-1420,A Resolution Approving and
Authorizing the Execution of an Amendment to the Fourth Modification to the Butler
National Target Greens Lease........................................................................................................ Passed
3) RESOLUTION 2014-FD-AID-IGA-R-1416, A Resolution Approving an Automatic Aid
Agreement By and Between the Village and the Village of Downers Grove...................I............. Passed
4) RESOLUTION 2014-FD-MUTAID-AG-R-1417,A Resolution Approving an Addendum to
+� the Mutual Aid Box Alarm System Agreement.............................................................................. Passed
G. Rejection of Bids-Golf Course Drainage Pipe Installation................................................................. Approved
H. Monthly Treasurer's Report—October 31,2014&Major Fund Financial........................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD&COMMISSION RECOMMENDATIONS—NONE AT THIS TIME
9. UNFINISHED BUSINESS—NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE AT THIS TIME
B. Ordinances&Resolutions
1) RESOLUTION 2014-IT-ALARMBD-AG-R-1421,A Resolution Approving and Authorizing
an Alarm Monitoring Agreement By and Between the Village of Oak Brook and Tyco
IntegratedSecurity,LLC................................................................................................................ Passed
C. Risk Management Insurance.................................................................................................................. Approved
D. Creation of an Audit/Finance Committee Discussion............................................................................ Failed
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act and(2)litigation matter pursuant to 2(c)(21)and 2(c)(11)of the Illinois Open
Meetings Act,respectively 9:18 p.m.
13. ADJOURNMENT .................................................................................................................................... 11:00 P.M.