Final Action - 09/23/2014 - Board of Trustees �L ACTION
BOARD OF TRUSTEES MEETING
I
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
September 23,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:03 p.m.
2. ROLL CALL .................................................................................................................I............... Trst Adler
arr 7:06 p.m.
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of August 12,2014....................................................................... Approved
B. Regular Board of Trustees Meeting of September 9,2014..................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 18,2014-$1,620,258.30.......................................... Authorized
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCianni&Krathefer,P.C.,-Legal Services—
August,2014-$2,742.17(FYI 4—YTD-$39,493.15)................................................................. Authorized
2) Rathje&Woodward,LLC—Legal Services—August,2014-$3,333.33 (FY 14—YTD-
$26,666.64).................................................................................................................................... Authorized
TOTAL LEGAL BILLS PAID FOR 2014-$263,307.77
3) J.Congdon Sewer—2014 Water Main Project—Payout #4-$220,284.85................................... Removed
4) R.W.Duntenman Company—2014 Street Improvement Project—Payout#3-$266,749.17........ Removed
5) DuPage Water Commission—August 2014-$513,716.45............................................................ Authorized
B. Approval of Payroll for Pay Period Ending September 13,2014-$697,100.24................................... Approved
C. Community Development Referrals
1) Second Resubdivision of Dana Park—Preliminary and Final Plat and Plat of Vacation............... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts-NONE AT THIS TIME
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances&Resolutions
1) RESOLUTION-2014-ENG-ST-PRJT-R-1396,A Resolution Approving and Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and Christopher
B.Burke Engineering,Ltd for Design Services Related to the 2015 Street Improvement
Project .................................................................................................................................... Removed
2) RESOLUTION 2014-TC-CTRL-R-1399,A Resolution Approving a Traffic and Parking
Enforcement Agreement By and Between the Village and Oakbrook Shopping Center,LLC...... Passed
3) RESOLUTION 2014-SR-PP-FP-EX-R-1397,A Resolution Approving the Preliminary and
Final Plat for The D&S Estates Resubdivision in the Village Of Oak Brook,
Illinois......................................................................................................... Passed
4) ORDINANCE 2014-TC-CTRL-G-1033,An Ordinance Amending Title 7(Motor Vehicles
and Traffic)of the Village Code of the Village of Oak Brook in Relation to the Enforcement
of Traffic Regulations in the Heritage Oaks Subdivision............................................................... Passed
5) ORDINANCE 2014-LC-AL-G-1034,An Ordinance Amending Title 4,Chapter 1,Section 8A
of the Village Code of the Village of Oak Brook,Illinois Relative to the Number of
Authorized Liquor Licenses(Macy's—Oakbrook Center)............................................................ Passed
_10N, 6) ORDINANCE 2014-PP-S-1408,An Ordinance Authorizing the Sale through Electronic
Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned By the
Village of Oak Brook(Surplus Vehicles)....................................................................................... Passed
7) RESOLUTION 2014-SIGN-AG-R-1398,A Resolution Approving and Authorizing a License
Agreement By and Between the Village of Oak Brook and Oak Brook Promenade,LLC for
theGateway Sign Program............................................................................................................. Removed
G. Reject Bids and Authorization to Re-Bid-Public Works Uniforms .................................................... Removed
H. Reject Bids and Authorization to Re-Bid—Reservoir A Fuel Tank Replacement Project.................... Approved
I. Monthly Treasurer's Report—August 31,2014&Major Fund Financials........................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.3) J.Congdon Sewer—2014 Water Main Project—Payout #4-$220,284.85................................... Approved
6.A.4) R.W.Duntenman Company—2014 Street Improvement Project—Payout#3 -$266,749.17........ Approved
6.F.1) RESOLUTION-2014-ENG-ST-PRJT-R-1396,A Resolution Approving and Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and Christopher
B.Burke Engineering,Ltd for Design Services Related to the 2015 Street Improvement
Project .........................................................................................................................I.......... Passed
6.F.7) RESOLUTION 2014-SIGN-AG-R-1398,A Resolution Approving and Authorizing a License
Agreement By and Between the Village of Oak Brook and Oak Brook Promenade,LLC for
the Gateway Sign Program............................................................................................................. Deferred
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8. BOARD&COMMISSION RECOMMENDATIONS
A. Goebel—3517 Madison Street—Variation—Rear Yard Setback.......................................................... Concurred
9. UNFINISHED BUSINESS
A. Policy for Preparation,Presentation,Execution,and Retention of Contracts......................I................. Deferred
until Oct.
28,2014
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Plan Commission ........................................................................................................................... Appointed
B. Ordinances&Resolutions
1) RESOLUTION 2014-SW-AG-R-1400,A Resolution Waiving Bidding and Approving an
Agreement By and Between the Village and Allied Waste Services of North America, LLC
for the Collection and Disposal of Single Family Residential Waste............................................. Passed
2) RESOLUTION 2014-FI-MUNIS-AG-R-1395,A Resolution Authorizing the Execution of an
Agreement By and Between the Village and Tyler Technologies,Inc. for Munis Support
Services ....................................................................................................................................
3) RESOLUTION 2014-BSLMUSEUM-CNTRCT-R-1401,a Resolution Waiving Competitive
Bidding And Authorizing The Award OF Contract To Restoric,LLC For The 2014 Heritage
Center Shutter Restoration/Replacement Project........................................................................... Passed
C. De-Annex Technology Drive from the Village of Lombard to the Village of Oak Brook.................... Deferred to
Oct. 14th
D. Adams Road Landscaping Adjacent to the Bronswood Cemetery........................................................ Discussed
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act,(2)appointment,employment,compensation,discipline, performance,or
dismissal of specific employees of the public body,and(3)litigation matters pursuant to 2c(21),2c(l),
and 2c 11 of the Illinois Open Meetings Act,respectively 9:34 p.m.
13. ADJOURNMENT .................................................................................................................................... 10:18 p.m.
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