Final Action - 09/09/2014 - Board of Trustees I
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FINALACY BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
September 9,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:03 pm
2. ROLL CALL ........................................................................................................I..................I......... Trst Manzo
arr 7:06 pm
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of July 22,2014............................................................................. Approved
B. Regular Executive Meeting Minutes of July 22,2014............................................................................. Approved
C. Special Executive Meeting Minutes of July 29,2014............................................................................. Approved
D. Special Executive Meeting Minutes of July 31,2014............................................................................. Approved
E. Special AD HOC Legal Bill Committee of August 12,201 4................................................................. Approved
F. Regular Board of Trustees Meeting of August 12,2014........................................................................ Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 4,2014-$1,377,074.93............................................. Authorized
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCianni &Krafhefer,P.C., -Legal Services—
July,2014-$7,724.51 (FY14—YTD-$36,750.98).....................................................I.. ..... .......... Authorized
2) Rathje Woodward,LLC-Legal Services-July,2014-$3,333.33(FY14—YTD-$23,333.3 1).... Authorized
3) Holland&Knight LLP—Legal Services—,2014-$27,394.40(FY14—YTD-$174,226.70)....... Authorized
TOTAL LEGAL BILLS PAID FOR 2014—YTD-$257,232.27
4) DuPage Water Commission—July,2014-$495,120.97................................................................... Authorized
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5) Thomas Engineering Group—2014 Water Main Construction Services—Payout#4-
$38,837.10 .................................................................................................................I................... Authorized
6) Christopher B.Burke Eng.Ltd.—2014 Street Improvement Project Construction Engineering
Services—Payout#2-$27,437.01.................................................................................................... Authorized
7) Kovilic Construction—Pedestrian Circular Project E-$46,385.00.................................................. Authorized
B. Approval of Payrolls:
1) For Pay Period Ending-August 16,2014-$719,761.89................................................................. Approved
2) For Special Payroll—Fire Retro—August 22,2014— 198,065.18................................................... Approved
3) For Pay Period Ending—August 30,2014-$746,572.42................................................................. Approved
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2014 Pavement Marking Project....................................................................................................... Authorized
2) Photo Copier Equipment................................................................................................................... Authorized
E. Budget Adjustments
1) Sports Core Budget Transfer............................................................................................................. Removed
F. Ordinances&Resolutions
1) RESOLUTION 2014-PW-V-R-1391,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Pick-Up Trucks for Public Works.................................... Passed
2) ORDINANCE 2014-PP-S-1407,An Ordinance Authorizing the Sale Through Electronic
Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned by the
Villageof Oak Brook........................................................................................................................ Passed
3) RESOLUTION 2014-ENG-WA-MAIN-AG-R-1389,A Resolution Approving and Authorizing
the Execution of a Professional Services Agreement for Engineering Services for the 2015
WaterMain Project........................................................................................................................... Passed
4) ORDINANCE 2014-PLUMB-TA-G-1032,An Ordinance Amending Section 10-1-1 And
Section 10-1-2 of Title 10(Building Regulations)of the Village Code Regarding Updates to the
PlumbingCode ....................................................................................... Passed
5) RESOLUTION 2014-B&T/T-CNTRCT-R-1392,A Resolution Authorizing the Award of
Contract to Freedom Contractors West,LLC for the Bath&Tennis Club Door and Sidewalk
Project ..................................................................................................................................... Passed
6) RESOLUTION 2014-PED-ACCESS-CNSTRCT-R-1390,A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract with C openhaver
Construction for Projects GI of the Pedestrian Access Project......................................................... Passed
7) RESOLUTION 2014-PED-ACCESS-ENG-CNSTRCT-R-1393, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak Brook and
Engineering Resource Associates,Inc.,for Construction Administration Services for Projects B
and C of the Pedestrian Access Project.............................................................................................. Passed
G. Monthly Treasurer's Report—July 31,2014&Major Fund Financial .................................................. Approved
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H. DuPage Mayors and Managers Conference 2014-2015 Membership Dues .......................................... Approved
I. Policy for Preparation,Presentation,Execution,and Retention of Contracts......................................... Removed
7. ITEMS REMOVED FROM CONSENT AGENDA
6.E.1) Sports Core Budget Transfer............................................................................................................ Approved
6.I. Policy for Preparation,Presentation,Execution,and Retention of Contracts................................... Deferred
until Sept.
23`d Mtg
8. BOARD&COMMISSION RECOMMENDATIONS
A. D&S Estates Resubdivision—3324 Roslyn Road—Preliminary/Final Plat of Subdivision................. Concurred
9. UNFINISHED BUSINESS
A. Cellular Telephone Carrier Update......................................................................................................... Approved
updates
only
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Village Manager............................................................................................................................... Appointed
RESOLUTION 2014-PL-VMR-AG-R-1394,A Resolution Consenting to the Appointment of
Riccardo F.Ginex as Village Manager and Approving an Employment Agreement Between the
Village Of Oak Brook and Riccardo F.Ginex.................................................................................. Passed
B. Authorization to Seek Bid—Oak Brook Golf Club Pump Stations........................................................ Authorized
C. Taste of Oak Brook Event Update.......................................................................................................... Updated
D. Strategic Plan ..................................................................................................................................... Discussed
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act, (2)appointment,employment,compensation,discipline, performance,or dismissal
of specific employees of the public body,and(3)litigation matters pursuant to 2c(21),2c(1),and 2c(11)
of the Illinois Open Meetings Act,respectively.............................................................................................. 8:48 pm
�1 13. ADJOURNMENT ..................................................................................................................................... 11:02 pm
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