Final Action - 08/12/2014 - Board of Trustees DTI
ON
FINA L BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
August 12,2014
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk's Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:03 p.m.
2. ROLL CALL .................................................................................................................................... All Present
3. PRESIDENT'S OPENING COMMENTS
A. 2014 GFOA Budget Award.................................................................................................................... Awarded
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of July 8,2014.............................................................................. Approved
B. Special Board of Trustees Meeting of July 29,2014.............................................................................. Approved
C. Special Board of Trustees Meeting of July 31,2014.............................................................................. Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending August 7,2014-$1,707,832.64.................................................. Authorized
Significant Items included in Above:
1) Rathje Woodward,LLC-Legal Services-June,2014-$3,333.33(FYI 4—YTD- Authorized
$19,999.98)
2) Holland&Knight LLP—Legal Services—June,2014-$37,582.92
(FYI 4—YTD-$146,832.30).........................................................................................................
TOTAL LEGAL BILLS PAID FOR 2014-$218,240.53
3) Ravenswood Special Events,Inc.—2014 Taste of Oak Brook Event Related Expenses—Final
Invoice-$53176.69........................................................................................................................ Authorized
4) DuPage Convention&Visitors Bureau—20%of I%Quarterly Dues —April,May&June,
2014-$17,218.39........................................................................................................................... Removed
5) Crawford,Murphy&Tilly,Inc.—2014 Bridge Rehab Design-P.O.#1 —Engineering
Services-$18,326.40..................................................................................................................... Authorized
6) R.W.Dunteman Company—2014 Street Improvement Project—P.O.#2-$163,866.41.............. Authorized
7) J.Congdon Sewer-2014 Water Main Project—P.O.#3 -$524,860.22......................................... Authorized
B. Approval of Payroll for Pay Period Ending:
July 19,2014-$735,742.09............................................................................. Approved
August 7,2014-$743,548.32...................................................I...................... Approved
C. Community Development Referrals
1) Referral -D&S Estates Resubdivision—3324 Roslyn Road—Preliminary/Final Plat of
Subdivision .................................................................................................................................... Referred
2) Referral—Goebel—3517 Madison Street—Variation................................................................... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Uniform Service....................................................................................................... Authorized
E. Budget Adjustments-NONE AT THIS TIME
F. Ordinances&Resolutions
1) ORDINANCE 2014-LC-AL-G-1030,An Ordinance amending Title 4,Chapter 1,Section 8A
Of The Village Code Of The Village Of Oak Brook,Illinois Relative To The Number of
Authorized Liquor Licenses(The Drake Oak Brook).................................................................... Passed
2) ORDINANCE 2014-LY-EXI-S-1404,An Ordinance Adopting A Revision To The Library
Meeting Room And Quiet Study Rooms Policy............................................................................. Passed
3) RESOLUTION 2014—BGC-IRGTN-PG-R-1385,A Resolution Approving The Purchase
And Installation Of An Irrigation System At the Butler Government Center. ............................... Passed
4) ORDINANCE 2014—TC-CTRL-G-1031,An Ordinance Amending Title 7(Motor Vehicles
And Traffic)of the Village Code In Relation To The Enforcement of Traffic Regulations In
The Saddle Brook Chase Subdivision............................................................................................ Removed
G. Authorization of Bill Payment on August 27,2014.............................................................................. Authorized
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.4) DuPage Convention&Visitors Bureau—20%of 1%Quarterly Dues —April,May&June,
2014-$17,218.39........................................................................................................................... Authorized
6.F.4) ORDINANCE 2014—TC-CTRL-G-1031,An Ordinance Amending Title 7(Motor Vehicles
And Traffic)of the Village Code In Relation To The Enforcement of Traffic Regulations In
The Saddle Brook Chase Subdivision............................................................................................ Passed
8. BOARD&COMMISSION RECOMMENDATIONS
1) Village of Oak Brook—Sign Regulations—Proposed Text Amendments..................................... Recommend
9. UNFINISHED BUSINESS
A. Refuse Collection Contract—Authorization to Prepare Contract......................................................... Authorized
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10. ACTIVE BUSINESS
A. Confirmation of Appointments-NONE AT THIS TIME
B. Ordinances&Resolutions
1) RESOLUTION 2014—FD-PSI-AG-R-1386,A Resolution Extending The Approved
Agreement Between Paramedic Services Of Illinois,Inc.And The Village of 2 Month
OakBrook .................................................................................................................................... Extension
2) RESOLUTION 2014—FI-MUNIS-AG-R-1388,A Resolution Authorizing The Execution Of
An Amendment To The Agreement With Tyler Technologies,Inc.For an Additional
Software
Module .................................................................................................................................... Approved
3) RESOLUTION 2014—FD-V-R-1387 And ORDINANCE 2014-PP-S-1405,A Resolution
Approving The Waiver Of Competitive Bidding And Authorizing The Purchase Of A Pick-
Up Truck And Sports Utility Vehicle And An Ordinance Authorizing The Sale Through
Electronic Auction Or Broker,Donation Or Disposal Of Certain Items Owned By The
Villageof Oak Brook..................................................................................................................... Approved
C. Award of Contracts—NONE AT THIS TIME
D. Residential Marketing Plan—Implementation—Authorization to Prepare a Contract.......................... Deferred to
Sept 9th
E. Interim Financial Update and 2015 Budget Planning............................................................................ Discussed
F. 2015 Non-Union Salary Proposal Discussion....................................................................................... Discussed
G. Contract Policy Discussion.................................................................................................................... Discussed
11. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION for the purpose of discussing(1)collective negotiating matters,(2)
minutes of meetings lawfully closed under this act,(3)litigation,and(4)appointment,employment,
compensation,discipline,performance,or dismissal of specific employees of the public body pursuant
to Section 2c(2),2c(21),2c(I1),and 2c(l)of the Illinois Open Meetings Act,respectively......................... 10:15 p.m.
13. ADJOURNMENT .................................................................................................................................... 12:05 p.m.
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